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Event Coordinator
University of Pennsylvania • Philadelphia, PA 19133 • Posted 30+ days ago
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In-person • Full-time • $7.25-$155.75/hr • Temporary • Entry Level
Job Highlights
Using AI ⚡ to summarize the original job post
The Event Coordinator at the University of Pennsylvania is responsible for working with clients to arrange event services in Perelman Quadrangle and other VPUL Performing Arts Facilities. This role involves assisting clients with event details, making special event arrangements, and serving as an event planning liaison to various departments to ensure all arrangements are made for scheduled events.
Responsibilities
- Act as event coordinator assisting clients with details in reference to their previously scheduled events in Perelman Quadrangle, as well as various locations throughout campus.
- Determine and make special event arrangements in such areas as audio-visual equipment, room setups, catering, furniture rental, and staffing needs.
- Alert the Manager of Event Services and other relevant staff when events require special attention or supervision.
- Serve as an event planning liaison to Department of Public Safety, Facilities Services, Classroom Technology Services, and Building Administrators.
- Monitor as many events as possible, especially high-profile events important to Penn, to ensure quality standards are maintained.
- Greet clients and double check arrangements and attend to last minute requests.
- Represent VPUL Facilities and the University at various events and networking opportunities.
- Perform additional duties as assigned.
Qualifications
Required
- Background check may be required after a conditional job offer is made.
About University of Pennsylvania
Penn is a well-known brand in the United States that specializes in manufacturing and distributing high-quality fishing tackle products. The company offers a wide range of products such as fishing rods, reels, lines, baits, and tackle boxes, known for their durability and performance. With a strong domestic presence and global expansion through subsidiaries and partnerships, Penn is a leading player in the sporting goods industry, competing with companies like Shimano and Abu Garcia.
Full Job Description
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website (https://coronavirus.upenn.edu/) for the latest information.
Posted Job Title
Event Coordinator
Job Profile Title
Temporary Employee - Non-Exempt
Job Description Summary
Temporary Employee - Non-Exempt
Responsible for working with clients to arrange event services in Perelman Quadrangle, and other VPUL Performing Arts Facilities. Receives general direction from and reports to the Manager of Event Services.
Job Description
Temporary Employee - Non-Exempt
+ Act as event coordinator assisting clients with details in reference to their previously scheduled events in Perelman Quadrangle, as well as various locations throughout campus. Determine and make special event arrangements in such areas as audio-visual equipment, room setups, catering, furniture rental and staffing needs.
+ Alert the Manager of Event Services and other relevant staff when events require special attention or supervision, such as Open Expression or police attention.
+ Serve as an event planning liaison to Department of Public Safety, Facilities Services, Classroom Technology Services, and Building Administrators to ensure that all appropriate arrangements have been made for scheduled events.
+ Monitors as many events as possible, especially high-profile events important to Penn, to ensure quality standards are maintained. Greets clients and double checks arrangements and attends to last minute requests.
+ Represent VPUL Facilities and the University at various events and networking opportunities.
+ Perform additional duties as assigned
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
Student Services
Pay Range
$7.25 - $155.75
Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements Background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
The University of Pennsylvania's special character is reflected in the diversity of the Penn community. We seek talented faculty and staff who will constitute a vibrant community that draws on the strength that comes with a substantive institutional commitment to diversity along dimensions of race, ethnicity, gender, sexual orientation, age, religion, disability, veteran status, interests, perspectives, and socioeconomic status. Grounded in equal opportunity, nondiscrimination, and affirmative action, Penn's robust commitment to diversity is fundamental to the University's mission of advancing knowledge, educating leaders for all sectors of society, and public service. The University of Pennsylvania prohibits unlawful discrimination based on race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website (https://coronavirus.upenn.edu/) for the latest information.
Posted Job Title
Event Coordinator
Job Profile Title
Temporary Employee - Non-Exempt
Job Description Summary
Temporary Employee - Non-Exempt
Responsible for working with clients to arrange event services in Perelman Quadrangle, and other VPUL Performing Arts Facilities. Receives general direction from and reports to the Manager of Event Services.
Job Description
Temporary Employee - Non-Exempt
+ Act as event coordinator assisting clients with details in reference to their previously scheduled events in Perelman Quadrangle, as well as various locations throughout campus. Determine and make special event arrangements in such areas as audio-visual equipment, room setups, catering, furniture rental and staffing needs.
+ Alert the Manager of Event Services and other relevant staff when events require special attention or supervision, such as Open Expression or police attention.
+ Serve as an event planning liaison to Department of Public Safety, Facilities Services, Classroom Technology Services, and Building Administrators to ensure that all appropriate arrangements have been made for scheduled events.
+ Monitors as many events as possible, especially high-profile events important to Penn, to ensure quality standards are maintained. Greets clients and double checks arrangements and attends to last minute requests.
+ Represent VPUL Facilities and the University at various events and networking opportunities.
+ Perform additional duties as assigned
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
Student Services
Pay Range
$7.25 - $155.75
Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements Background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
The University of Pennsylvania's special character is reflected in the diversity of the Penn community. We seek talented faculty and staff who will constitute a vibrant community that draws on the strength that comes with a substantive institutional commitment to diversity along dimensions of race, ethnicity, gender, sexual orientation, age, religion, disability, veteran status, interests, perspectives, and socioeconomic status. Grounded in equal opportunity, nondiscrimination, and affirmative action, Penn's robust commitment to diversity is fundamental to the University's mission of advancing knowledge, educating leaders for all sectors of society, and public service. The University of Pennsylvania prohibits unlawful discrimination based on race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
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