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Operations Manager
Emigrant Bank • New York, NY 10001 • Posted 8 days ago
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In-person • Full-time • $85,000-$110,000/yr • Junior Manager
Job Highlights
Using AI ⚡ to summarize the original job post
American Skin Association, a 501(c) 3 non-profit organization, is seeking an experienced Operations Manager to handle various administrative tasks, including printing, mailing, shipping, and FedEx coordination, as well as oversee the day-to-day administration of the office. This role requires exceptional interpersonal and communication skills, the ability to multitask in a high-energy environment, and proficiency in Microsoft Office. The position is based in Midtown, New York City, and requires full-time, in-person attendance.
Responsibilities
- Handle printing, mailing, shipping, and FedEx coordination
- Collaborate with IT to address tech issues for the team, providing internal tech support
- Oversee the day-to-day administration of ASA's office
- Take ownership of and execute projects
- Provide support to the Executive Vice President
- Support event and fundraising activities, including the Annual Gala and Annual Appeal
- Prepare materials and take minutes for Board and Committee meetings
- Draft correspondence such as emails and letters
- Oversee the ASA grant administration process
- Prepare invoices, reports, memos, letters, financial statements, and other documents
- Process invoices, prepare checks, and track finances
- File and retrieve corporate documents, records, and reports
- Adhere to all company policies and procedures
- Maintain a positive attitude and disposition
- Effectively communicate with and manage vendors
Qualifications
Required
- Bachelor's Degree
- 2-3 years of experience
- Prior Executive Administrative experience
- Proficient in basic office math
- Skilled internet researching capabilities
- Ability to prioritize and manage multiple projects/tasks efficiently
- High proficiency in Microsoft Word, Excel, and PowerPoint
- Excellent verbal and written communication skills
- Ability to work full-time, in-person at ASA's New York office
Preferred
- Prior event planning or non-profit organization experience
- Grant administration experience
Full Job Description
Position: Operations Manager
Department: American Skin Association
Reports To: Executive Vice President
Employment Status: Full-Time
Office Location: Hybrid / 3-5 days a week in Midtown, NYC Office
Job Summary
American Skin Association, a 501(c) 3 non-profit organization, with the mission of advancing research in skin biology and championing skin health, particularly among children, is seeking an experienced and independent individual with exceptional interpersonal and communication skills.
Responsibilities:
Qualifications
The job description outlined above is considered a core list of job duties/requirements. This document should not be considered a complete or comprehensive list. The incumbent assigned to this position is required to perform the duties listed above. The incumbent is also expected to adapt to changes and/or additions as needed. Nothing contained within this document is intended or shall be construed to create or constitute a contract of employment between any employee or group of employees and Emigrant Bank and its Subsidiaries. Emigrant Bank and its Subsidiaries retains and reserves any and all rights to change, modify , amend, add to or delete from any section of this document as it deems, in its judgment, to be proper.
New York pay range
$85,000-$110,000 USD
Department: American Skin Association
Reports To: Executive Vice President
Employment Status: Full-Time
Office Location: Hybrid / 3-5 days a week in Midtown, NYC Office
Job Summary
American Skin Association, a 501(c) 3 non-profit organization, with the mission of advancing research in skin biology and championing skin health, particularly among children, is seeking an experienced and independent individual with exceptional interpersonal and communication skills.
Responsibilities:
- Handle printing, mailing, shipping, and FedEx coordination
- Collaborate with IT to address tech issues for the team, providing internal tech
- Oversee the day-to-day administration of ASA's office
- Taking ownership of and executing projects
- Providing support to the Executive Vice President
- Event and fundraising support, inclusive of the Annual Gala and Annual Appeal
- Preparing materials and taking minutes for Board and Committee meetings
- Drafting correspondence such as emails and letters
- Oversee the ASA grant administration process
- Preparing invoices, reports, memos, letters, financial statements and other documents
- Processing invoices, preparing checks, and tracking finances
- Filing and retrieving corporate documents, records, and reports
- Adhering to all company policies and procedures
- Maintaining a positive attitude and disposition
- Effectively communicating with and managing vendor
Qualifications
- Bachelor's Degree require with 2-3 years of experience
- Prior Executive Administrative experience required
- Prior event planning or non-profit organization experience preferred, but not required
- Grant administration experience preferred, but not required
- Exceptional organizational skills and attention to detail
- Ability to multitask and adapt to a high-energy and fast paced environment
- Ability to work independently, as well as on a team
- Proficient in basic office math
- Skilled internet researching capabilities
- Ability to prioritize and manage multiple projects/tasks efficiently
- High proficiency in Microsoft Word, Excel and PowerPoint
- Excellent verbal and written communication skills
- Must be able to work full-time, (Hybrid, 3-5 days in-person) at ASA's New York office, located in Midtown NYC
The job description outlined above is considered a core list of job duties/requirements. This document should not be considered a complete or comprehensive list. The incumbent assigned to this position is required to perform the duties listed above. The incumbent is also expected to adapt to changes and/or additions as needed. Nothing contained within this document is intended or shall be construed to create or constitute a contract of employment between any employee or group of employees and Emigrant Bank and its Subsidiaries. Emigrant Bank and its Subsidiaries retains and reserves any and all rights to change, modify , amend, add to or delete from any section of this document as it deems, in its judgment, to be proper.
New York pay range
$85,000-$110,000 USD
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