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Maintenance Coordinator
Penske • Northwood, OH 43619 • Posted 30+ days ago
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In-person • Full-time • Mid Level
Job Highlights
Using AI ⚡ to summarize the original job post
The Maintenance Coordinator at Penske is responsible for completing maintenance customer service, inventory, and administrative processes to support maintenance operational efficiency, effectiveness, customer satisfaction, and profitability. This role involves providing superior customer service and communication to both internal and external customers, supporting the branch financial manager, and having responsibilities in parts administration and service counter support.
Responsibilities
- Maintain Service Net Planner with PM campaigns, repairs from drive-ins, call-ins, and 24/7 calls, and off lease/on lease. Start R/O's, schedule pick-ups and vendor outside work.
- Partner with Centralized PM Scheduling Operations and Outside RO Management teams to foster collaboration in support of the customer.
- Greet customers at the location and provide quality phone service. Respond to customer inquiries regarding billing and scheduling.
- Full oversight of inventory productivity at the branch(es) for timely service support while mitigating risk of inventory loss.
- Maintain optimal inventory levels through ordering parts according to sourcing procedure ensuring suppliers deliver purchases defect-free and on-time.
- Receive and store parts in an organized and easily accessible manner. Ensure that updates to PartsNet occur timely, complete frequent inventory cycle counts and ensure parts are available when needed.
- Manage the new & used battery inventory and ensure that tires are on hand in the right quantity and specifications in an organized manner.
- Ensure warranty items are shipped and are received on time, as well as follow-up on returns and warranty-grams in partnership with the warranty department.
- Perform process analyses and reviews in areas such as Inventory, maintenance profitability, warranty campaigns, cycle counts, RO reviews and other areas. Investigate and recommend solutions and/or guidance to issues posing a risk to the drivers of profitability.
- Use systems such as ServiceNet or AS400 to understand the operational dynamics for problem solving and process improvement.
- Projects and tasks as assigned by Branch Financial Manager and District Financial Manager.
Qualifications
Required
- High school diploma or equivalent required
- 2 years+ experience in customer service and operations experience required
- Advanced computer skills including Microsoft Word, Excel, Outlook and PowerPoint required
- Regular, predictable, full attendance is an essential function of the job
- Willingness to travel as necessary, work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening are required
Preferred
- Degree preferred
- 2 years working in service and parts department preferred
- Agile and quick learner, enjoys collaborative projects and continuous education
About Penske
Penske Truck Rental operates in the transportation industry, providing a wide range of well-maintained trucks and vans for moving and transportation needs. They offer convenient rental services, a user-friendly mobile app, and valuable resources to help customers plan and execute successful moves. Penske Truck Rental is a reliable choice with numerous locations across the US, including Texas and Alabama.
Full Job Description
**BUILD YOUR FUTURE IN SERVICE AS A MAINTENANCE COORDINATOR**
**Shift:** Monday to Friday, Day Shift
**LOCATION:**
2821 Innovative Dr.
Northwood, OH 43619
**POSITION SUMMARY:**
The Maintenance Coordinator will complete maintenance customer service, inventory and administrative processes of the branch (branches) that support maintenance operational efficiency, effectiveness, customer satisfaction and profitability. The Maintenance Coordinator will provide superior customer service and communication to internal and external customers. Support the branch financial manager by providing guidance and information that contributes to branch performance and profitability.
The Maintenance Coordinator role has responsibilities in the two main areas of Parts Administration and Service Counter Support. Each associate will have a unique accountability list as outlined by their Branch Financial Manager. The list of Key Responsibilities shown below includes all areas.
**KEY RESPONSIBILITIES**
**Maintenance Service Customer Support**
- Maintain Service Net Planner with PMs campaigns, repairs from drive-ins, call-ins, and 24/7 calls, and off lease/on lease. Start R/O's, schedule pick-ups and vendor outside work.
- Partner with Centralized PM Scheduling Operations and Outside RO Management teams to foster collaboration in support of the customer.
- Greet customers at the location and provide quality phone service. Respond to customer inquiries regarding billing and scheduling.
**Inventory Productivity**
- Full oversight of inventory productivity at the branch(es) for timely service support while mitigating risk of inventory loss.
- Maintain optimal inventory levels through ordering parts according to sourcing procedure ensuring suppliers deliver purchases defect-free and on-time through partnering with Centralized Parts Ordering on a daily basis.
- Receive and store parts in an organized and easily accessible manner. Ensure that updates to PartsNet occur timely, complete frequent inventory cycle counts and ensure parts are available when needed.
- Manage the new & used battery inventory and ensure that tires are on hand in the right quantity and specifications in an organized manner.
- Ensure warranty items are shipped and are received on time, as well as follow-up on returns and warranty-grams in partnership with the warranty department.
**Process Analytics**
- Perform process analyses and reviews in areas such as Inventory, maintenance profitability, warranty campaigns, cycle counts, RO reviews and other areas. Investigate and recommend solutions and/or guidance to issues posing a risk to the drivers of profitability.
- Use systems such as ServiceNet or AS400 to understand the operational dynamics for problem solving and process improvement.
**Other Responsibilities**
- Projects and tasks as assigned by Branch Financial Manager and District Financial Manager.
**Qualifications:**
- High school diploma or equivalent required, degree preferred
- Interpersonal and relationship building skills with an ability to collaborate with branch team members.
- Competent written and verbal communication skills
- 2 years+ experience in customer service and operations experience required
- 2 years working in service and parts department preferred
- Agile and quick learner, enjoys collaborative projects and continuous education
- Advanced computer skills including Microsoft Word, Excel, Outlook and PowerPoint required
- Regular, predictable, full attendance is an essential function of the job
- Willingness to travel as necessary, work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening are required.
**Physical Requirements:**
-The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
-The associate will be required to: read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines.
-While performing the duties of this job, the associate may be required to stand, walk, and sit. The associate is frequently required to use hands to touch, handle, and feel, and to reach with hands and arms. The associate must be able to occasionally lift and/or move up to 25lbs/12kg.
-Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.
Penske is an Equal Opportunity Employer.
Job Category: Administrative
Job Function: Administrative Support
Job Family: General Administration
Address: 2821 Innovative Drive
Primary Location: US-OH-Northwood
Employer: Penske Truck Leasing Co., L.P.
Req ID: 2408786
**Shift:** Monday to Friday, Day Shift
**LOCATION:**
2821 Innovative Dr.
Northwood, OH 43619
**POSITION SUMMARY:**
The Maintenance Coordinator will complete maintenance customer service, inventory and administrative processes of the branch (branches) that support maintenance operational efficiency, effectiveness, customer satisfaction and profitability. The Maintenance Coordinator will provide superior customer service and communication to internal and external customers. Support the branch financial manager by providing guidance and information that contributes to branch performance and profitability.
The Maintenance Coordinator role has responsibilities in the two main areas of Parts Administration and Service Counter Support. Each associate will have a unique accountability list as outlined by their Branch Financial Manager. The list of Key Responsibilities shown below includes all areas.
**KEY RESPONSIBILITIES**
**Maintenance Service Customer Support**
- Maintain Service Net Planner with PMs campaigns, repairs from drive-ins, call-ins, and 24/7 calls, and off lease/on lease. Start R/O's, schedule pick-ups and vendor outside work.
- Partner with Centralized PM Scheduling Operations and Outside RO Management teams to foster collaboration in support of the customer.
- Greet customers at the location and provide quality phone service. Respond to customer inquiries regarding billing and scheduling.
**Inventory Productivity**
- Full oversight of inventory productivity at the branch(es) for timely service support while mitigating risk of inventory loss.
- Maintain optimal inventory levels through ordering parts according to sourcing procedure ensuring suppliers deliver purchases defect-free and on-time through partnering with Centralized Parts Ordering on a daily basis.
- Receive and store parts in an organized and easily accessible manner. Ensure that updates to PartsNet occur timely, complete frequent inventory cycle counts and ensure parts are available when needed.
- Manage the new & used battery inventory and ensure that tires are on hand in the right quantity and specifications in an organized manner.
- Ensure warranty items are shipped and are received on time, as well as follow-up on returns and warranty-grams in partnership with the warranty department.
**Process Analytics**
- Perform process analyses and reviews in areas such as Inventory, maintenance profitability, warranty campaigns, cycle counts, RO reviews and other areas. Investigate and recommend solutions and/or guidance to issues posing a risk to the drivers of profitability.
- Use systems such as ServiceNet or AS400 to understand the operational dynamics for problem solving and process improvement.
**Other Responsibilities**
- Projects and tasks as assigned by Branch Financial Manager and District Financial Manager.
**Qualifications:**
- High school diploma or equivalent required, degree preferred
- Interpersonal and relationship building skills with an ability to collaborate with branch team members.
- Competent written and verbal communication skills
- 2 years+ experience in customer service and operations experience required
- 2 years working in service and parts department preferred
- Agile and quick learner, enjoys collaborative projects and continuous education
- Advanced computer skills including Microsoft Word, Excel, Outlook and PowerPoint required
- Regular, predictable, full attendance is an essential function of the job
- Willingness to travel as necessary, work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening are required.
**Physical Requirements:**
-The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
-The associate will be required to: read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines.
-While performing the duties of this job, the associate may be required to stand, walk, and sit. The associate is frequently required to use hands to touch, handle, and feel, and to reach with hands and arms. The associate must be able to occasionally lift and/or move up to 25lbs/12kg.
-Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.
Penske is an Equal Opportunity Employer.
Job Category: Administrative
Job Function: Administrative Support
Job Family: General Administration
Address: 2821 Innovative Drive
Primary Location: US-OH-Northwood
Employer: Penske Truck Leasing Co., L.P.
Req ID: 2408786
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