Project Administrator

This full-time position as a Project Administrator, will utilize your skills and expertise to support a fast-paced professional team with administrative contract and project support, plus certain accounting functions that are associated with the various projects. This essential person would be working with more than one Project Manager at a time.

Ramos CS is a California-based Corporation, independently owned and operated. Ramos CS has developed into one of the fastest growing engineering and construction management companies in California. We focus primarily on reaching a niche market that requires focused expertise to manage risk and achieve quality for the most challenging public works projects. The firm provides quality infrastructure consulting services with a particular emphasis on public-related projects that serve the needs of our communities including transportation, local rail transit, rapid transit, heavy rail, transit systems, transportation, ports, airports, and municipal sectors. Specializing in the core services of engineering and construction management, the Ramos CS philosophy stems from the idea that planning, design, and construction are inseparable and applying a thorough understanding of each is critical to the success of any project.

Responsibilities:

• Assist with preparation and formatting of letter proposals and subconsultant agreements.
• Assist with review of client contracts and prime agreements.
• Acquire insurance certificates and other documentation as required by clients.
• Prepare project start-up documentation within the accounting programs.
• Assist with administering contracts from execution to close out.
• Review, track, and coordinate subconsultants invoices, ensuring they meet contract requirements and project budgets.
• Assist with preparation of invoices meeting client standards and contract requirements.
• Provide support for project managers regarding the financial aspects of their projects.
• Interface with clients to assist in resolving business related issues.
• Process and code supply ordering and expense reports as needed.
• Process event registrations and complete other administrative assignments.
• Provide administrative support for between multiple locations including delivering mail and other documents, servicing project vehicles, providing phone and reception desk back-up, preparing correspondence and reports, and other similar duties.
• Coordinate with personnel at all levels within the Project organization.

Minimum Qualifications:

• Minimum of 5 years of administrative, contract, accounting, or related experience
• Advanced working knowledge of Microsoft Office Suite with expertise in Excel, Word, Outlook, and Teams
• Strong analytical skills and attention to detail
• Ability to work and communicate well, both in an office atmosphere and virtually

Preferred Qualifications:

• Associate degree or higher
• Prior experience within the Architecture, Engineering, & Construction (AEC) industry
• Knowledge of Deltek accounting software
• Knowledge of Bluebeam pdf editing software

Ramos CS Benefits:

Ramos CS provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings, paid sick leave; paid vacation time.

Location:

Glendale, CA

Work Authorization:

In compliance with the Immigration Reform and Control Act of 1986, we will only hire individuals lawfully authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is typically not available for entry level positions. Ramos CS participates in E-Verify. Know your rights: Right to Work.

Notice to Third Party Agencies:

Ramos CS does not accept unsolicited resumes from recruiters or agencies. Any staffing or employment agency, person or entity that submits an unsolicited resume does so with the understanding that the applicant’s resume will become the property of Ramos CS.