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Assistant (Legal Secretary)
Simpson Thacher & Bartlett LLP • Washington, DC 20080 • Posted 30+ days ago
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Hybrid • Full-time • $55,000-$90,000/yr • Mid Level
Job Highlights
Using AI ⚡ to summarize the original job post
The Legal Secretary, also known as an Assistant, is responsible for providing support to assigned attorneys and/or senior management through a variety of legal secretarial and administrative duties. This includes managing multiple phone lines, scheduling meetings, arranging travel and accommodations, processing expenses, preparing attorney diaries, and creating legal documents. The role requires strong organizational skills, attention to detail, and the ability to work collaboratively in a high-pressure environment.
Responsibilities
- Answer multiple phone lines; screen and direct calls as appropriate
- Maintain calendars, schedule meetings, and arrange conference/teleconference calls
- Make arrangements for travel, transportation, and accommodations via Internet and/or through the Firm's travel department
- Process expenses through Firm expense application (Chrome River)
- Prepare attorney diaries through Firm diary application (Intapp)
- Utilize various office machines to transmit data, print, duplicate, fax, and PDF
- Create and maintain attorney files using alphanumeric systems
- Coordinate with Conference Services when scheduling meetings for room reservations, food/beverages, and audio/visual equipment needs
- Prepare and process client bills, working closely with Billing department
- Create, revise, and proofread letters and various legal documents
- Provide backup coverage for other assistants and receptionists
- Perform other duties as assigned
Qualifications
Required
- Ability to effectively present information verbally and in writing
- Ability to type 50+ wpm; skilled typing ability and knowledge of personal computers, software, and related applications
- Proficiency in Microsoft Word and Excel
- Basic math skills: addition, subtraction, multiplication, division
- Strong attention to detail
- Must be able to work collaboratively in a team environment
- Ability to use diplomacy and discretion in relaying information
- Can organize, prioritize, plan, and multi-task work activities, with the ability to effectively meet deadlines in a high-pressure environment
Preferred
- Basic knowledge of Microsoft PowerPoint
Full Job Description
Description/Job Summary
The Assistant (Legal Secretary) is responsible for providing support for assigned attorneys and/or senior management performing a variety of legal secretarial and administrative duties.
Responsibilities/Duties
+ Answer multiple phone lines; screen and direct calls them as appropriate
+ Maintain calendars, schedule meetings, and arrange conference/teleconference calls
+ Make arrangements for travel, transportation and accommodations via Internet and/or through the Firm's travel department
+ Process expenses through Firm expense application (Chrome River)
+ Prepare attorney diaries through Firm diary application (Intapp)
+ Utilize various office machines to transmit data, print, duplicate, fax and PDF
+ Create and maintain attorney files using alphanumeric systems
+ Coordinate with Conference Services when scheduling meetings for room reservations, food/beverages and audio/visual equipment needs
+ Prepare and process client bills, working closely with Billing department
+ Create, revise and proofread letters and various legal documents
+ Provide backup coverage for other assistants and receptionists
+ Perform other duties as assigned
Required Skills
+ Ability to effectively present information verbally and in writing
+ Ability to type 50+ wpm; skilled typing ability and knowledge of personal computers, software, and related applications
+ Proficiency in Microsoft Word and Excel
+ Basic math skills: addition, subtraction, multiplication, division
+ Strong attention to detail
+ Must be able to work collaboratively in a team environment
+ Ability to use diplomacy and discretion in relaying information
+ Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high-pressure environment
Preferred Skills
+ Basic knowledge of Microsoft PowerPoint
Preferred Experience
+ 3 to 4 years of administrative experience in an office or professional services setting
Required Education
+ High School diploma or GED equivalent
Preferred Education
+ Four-year college degree
Details
Salary Information
DC only: The estimated base salary range for this position is $55k to $90k at the time of posting.
The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.
Privacy Notice
For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice.
#LI-Hybrid
The Assistant (Legal Secretary) is responsible for providing support for assigned attorneys and/or senior management performing a variety of legal secretarial and administrative duties.
Responsibilities/Duties
+ Answer multiple phone lines; screen and direct calls them as appropriate
+ Maintain calendars, schedule meetings, and arrange conference/teleconference calls
+ Make arrangements for travel, transportation and accommodations via Internet and/or through the Firm's travel department
+ Process expenses through Firm expense application (Chrome River)
+ Prepare attorney diaries through Firm diary application (Intapp)
+ Utilize various office machines to transmit data, print, duplicate, fax and PDF
+ Create and maintain attorney files using alphanumeric systems
+ Coordinate with Conference Services when scheduling meetings for room reservations, food/beverages and audio/visual equipment needs
+ Prepare and process client bills, working closely with Billing department
+ Create, revise and proofread letters and various legal documents
+ Provide backup coverage for other assistants and receptionists
+ Perform other duties as assigned
Required Skills
+ Ability to effectively present information verbally and in writing
+ Ability to type 50+ wpm; skilled typing ability and knowledge of personal computers, software, and related applications
+ Proficiency in Microsoft Word and Excel
+ Basic math skills: addition, subtraction, multiplication, division
+ Strong attention to detail
+ Must be able to work collaboratively in a team environment
+ Ability to use diplomacy and discretion in relaying information
+ Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high-pressure environment
Preferred Skills
+ Basic knowledge of Microsoft PowerPoint
Preferred Experience
+ 3 to 4 years of administrative experience in an office or professional services setting
Required Education
+ High School diploma or GED equivalent
Preferred Education
+ Four-year college degree
Details
Salary Information
DC only: The estimated base salary range for this position is $55k to $90k at the time of posting.
The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.
Privacy Notice
For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice.
#LI-Hybrid
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