Human Resources Coordinator - Valent North America

Valent USA is currently recruiting for a Human Resources Coordinator to join our team in San Ramon, CA.

Valent U.S.A. LLC, a wholly owned subsidiary of Sumitomo Chemical Company, Limited, engages in the development, registration, sales, and marketing of integrated technological solutions for crop production and pest management that deliver value for our customers and stakeholders. A leading crop protection firm serving the agricultural and non-crop products markets in North America, Valent products help growers produce safe and abundant food and fiber crops, and horticultural professionals improve the quality of life for their customers. The corporate motto, Products That Work, From People Who Care®, describes the company's business philosophy. Valent seeks out and provides customers with innovative and effective solutions to their production challenges. Our vision is to be the best company delivering integrated solutions of biorational and traditional crop protection solutions to our customers. Valent is dedicated to creating a world that is healthier and more comfortable, and that has a sustainable abundance of quality, affordable food, helping crops to be the ultimate renewable resource.

Reporting to the HR Director, this position is responsible for assuring HR personnel actions are carried out as planned with appropriate approvals by completing required documentation, obtaining approvals and accurately maintaining employee electronic HRIS records. Manages the administration of HR employee relations activities. Ensures systems, records and processes are compliant with federal, state and local regulations and company operating procedures. Creates HRIS monthly reports for reporting and audit purposes. This role will support the Human Resources team in delivering employee services in the areas of records administration, talent acquisition, temporary staff and contract administration support, managing onboarding programs, invoice coding, general administration support for HR Department. Participates in annual HR projects and other special team projects.

Principal Responsibilities:

+ Assists in the daily administration of Human Resources and corporate service programs, answering questions, preparing communications, maintaining and filing employee records (including recruiting materials, immigration and other confidential information) and escalating issues to Management team.

+ Manages, schedules and coordinates arrangements for interviews, new hire onboarding, departures, meetings, events, training classes, orientations and office tours. Develops agendas and timetables and takes meeting minutes. May assist in organizing internal and external business-related functions, symposiums, conferences, banquets, and VIP briefings. May coordinate and arrange hotel accommodations, transportation services, communications, facilities support, and other activities or events as needed.

+ Responds to employment verifications, tracks projects, creates department calendar and prepares meeting minutes.

+ Inputs confidential data, including onboarding material, departure material, position and wage information into systems and develops system queries to ensure data integrity and accuracy. Creates reports to verify data accuracy and ensures timely coordination with teams. Works closely with Payroll to ensure timely notification of employee information and organizational /position /employment status and pay changes. Will troubleshoot and resolve issues.

+ Develops monthly reporting package including census, headcount, status changes and distributes to HR and management teams.

+ Supports the team by assisting in the preparation of presentations for employee orientations, town hall and management meetings, and distributes communication materials. May lead new employee orientations. May develop company employment and general services communication materials.

+ Assists in the review and coding of invoices for payment (including temporary employment agencies, HR credit card, immigration, drug tests and background reviews, vendor services, etc.)

+ Manages the completion and approval process for required documentation to administer employment action changes by preparing required documentation, obtaining approvals, updating HRIS system and managing employee recordkeeping.

+ Completes I-9 and E-verify per required deadlines and accurately maintains records including files required for compliance, tracking systems for I-9 and Immigration visa re-verification to ensure ongoing compliance with federal and state regulations and company procedures

+ Recommends continuous improvement changes to streamline HR processes, procedures, tracking systems, records administration and forms.

+ May serve as back-up for General Services and HR administration back-up.

+ Participates in special projects for the Valent group of companies. Other duties as assigned.

Qualifications:

+ BS degree (preferred) and 4+ years of experience in Human Resources role.

+ Ability to work in a fast paced environment

+ Proficient in MS Office suite (Word, Excel, Outlook and PowerPoint)

+ Proficient in HRIS systems, ADP Workforce Now and DocuSign preferred

+ Must be able to effectively interpret and analyze data

+ Excellent analytical and problem solving skills

+ Ability to maintain confidentiality

+ Ability to juggle multiple duities and prioritize tasks

+ Excellent communication skills and ability to handle sensitive matters with tact and diplomacy

+ Ability to work with multiple teams and communicate with diplomacy and professionalism Detailed oriented and strong organizational skills

Physical Demands and Work Environment (OFFICE Position)

+ The physical demands and work environment characteristics described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

+ Physical Demands include constant sitting, walking, standing, simple grasping and fine manipulation with hands; frequent bending at the neck and waist; and occasional squatting, climbing, kneeling, crawling, twisting at the neck and waist, power grasping, pushing and pulling with hands, reaching above shoulder level, lifting and carrying up to 25 lbs.

+ Work Environment includes exposure to or working in or around equipment and machinery including a computer keyboard and mouse.

+ Frequency Definitions: Occasional = Up to 10%