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Department Support Assistant
Dignity Health • Oxnard, CA 93032 • Posted 30+ days ago
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In-person • Part-time • $23.00-$30.22/hr • Entry Level
Job Highlights
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St. John's Regional Medical Center is seeking a highly organized and efficient Department Support Assistant to provide administrative support and facilitate smooth operations within the Nursing Administration department. This role involves maintaining staffing and department records, tracking leave of absences, coordinating staffing for inpatient areas, and performing clerical functions. The ideal candidate will have exceptional organizational skills, attention to detail, and a passion for supporting teams.
Responsibilities
- Maintains staffing and other department records.
- Initiates/updates/deletes personnel files for Supervisors as requested.
- Tracks Leave of Absences.
- Maintains turnover report (monthly).
- Verify registry personnel (hours and unit worked).
- Initiate calls and confirms registry staff personnel as indicated or requested.
- Directs inquiries and telephone calls to appropriate department/individual.
- Coordinates staffing for inpatient areas using matrix guidelines and input from Unit Supervisor/Director.
- Demonstrates ability to interface with all departments to assist them with needed information.
- Performs clerical functions for the department.
- Supports the Nursing Director(s)/Shift Administrator(s)/Unit Supervisor(s) with routine procedures such as filing mail distribution typing correspondence and other tasks as requested.
Qualifications
Required
- A minimum of six (6) months to one (1) year of varied clerical experience
- High school education or equivalent
Preferred
- Maintains confidentiality of issues as necessary
- Excellent communication skills and maintains effective public relations with departmental clientele
- Ability to be an effective team member
- A thorough knowledge of correct English usage, grammar, spelling, vocabulary, and punctuation
- Good interpersonal skills
- Ability to use a variety of office equipment, FAX, telephones, copy machines, computer, typewriter, etc.
- A thorough knowledge of department organization, policies, and procedures as well as a general knowledge of the Medical Center's structure
- Establish and maintain clerical procedures and standards
- Work independently and perform a variety of assignments
About Dignity Health
Dignity Health is a prominent healthcare organization in the United States, offering a wide range of medical services including primary care, emergency care, surgical procedures, rehabilitation, and specialty treatments. With over 40 hospitals and numerous clinics, Dignity Health serves millions of patients annually across 21 states. The company focuses on providing compassionate, high-quality, and affordable healthcare while prioritizing patient dignity and community wellbeing.
Full Job Description
**Overview**
St. John's Regional Medical Center located in Oxnard California is a recognized as a Top 250 Hospital in the Nation and as one of America's 100 Best Hospitals for Cardiac Care by Healthgrades. St. John's Regional is a part of Dignity Health's Southern California Division and is a member of CommonSpirit Health the largest not-for-profit health care system in the nation boasting an integrated network of top quality hospitals with physicians from the most prestigious medical schools and comprehensive outpatient services - all recognized for quality safety and service. Each hospital is supported by an active philanthropic Foundation to help meet the growing health care needs of our communities. Learn more at www.dignityhealth.org/StJohnsRegional.
**Department Support Assistant - Nursing Administration**
**St. John's Regional Medical Center**
*****Per Diem*****
We are seeking a highly organized and efficient Department Support Assistant to join our dynamic team. As a Department Support Assistant you will play a crucial role in providing administrative support and facilitating smooth operations within our department. If you have exceptional organizational skills attention to detail and a passion for supporting teams this position may be a perfect fit for you.
**Responsibilities**
+ Maintains staffing and other department records.
+ Initiates/updates/deletes personnel files for Supervisors as requested.
+ Tracks Leave of Absences.
+ Maintains turnover report (monthly).
+ Verify registry personnel (hours and unit worked).
+ Initiate calls and confirms registry staff personnel as indicated or requested.
+ Directs inquiries and telephone calls to appropriate department/individual.
+ Coordinates staffing for inpatient areas using matrix guidelines and input from Unit Supervisor/Director.
+ Demonstrates ability to interface with all departments to assist them with needed information.
+ Performs clerical functions for the department.
+ Supports the Nursing Director(s)/Shift Administrator(s)/Unit Supervisor(s) with routine procedures such as filing mail distribution typing correspondence and other tasks as requested.
**Qualifications**
+ A minimum of six (6) months to one (1) year of varied clerical experience
+ High school education or equivalent
**Special Skills:**
+ Maintains confidentiality of issues as necessary.
+ Excellent communication skills and maintains effective public relations with departmental clientele.
+ Ability to be an effective team member.
+ A thorough knowledge of correct English usage grammar spelling vocabulary and punctuation.
+ Good interpersonal skills.
+ Ability to use a variety of office equipment FAX telephones copy machines computer typewriter etc.
+ A thorough knowledge of department organization policies and procedures as well as a general knowledge of the Medical Center's structure.
+ Establish and maintain clerical procedures and standards.
+ Work independently and perform a variety of assignments.
**Pay Range**
$23.00 - $30.22 /hour
We are an equal opportunity/affirmative action employer.
St. John's Regional Medical Center located in Oxnard California is a recognized as a Top 250 Hospital in the Nation and as one of America's 100 Best Hospitals for Cardiac Care by Healthgrades. St. John's Regional is a part of Dignity Health's Southern California Division and is a member of CommonSpirit Health the largest not-for-profit health care system in the nation boasting an integrated network of top quality hospitals with physicians from the most prestigious medical schools and comprehensive outpatient services - all recognized for quality safety and service. Each hospital is supported by an active philanthropic Foundation to help meet the growing health care needs of our communities. Learn more at www.dignityhealth.org/StJohnsRegional.
**Department Support Assistant - Nursing Administration**
**St. John's Regional Medical Center**
*****Per Diem*****
We are seeking a highly organized and efficient Department Support Assistant to join our dynamic team. As a Department Support Assistant you will play a crucial role in providing administrative support and facilitating smooth operations within our department. If you have exceptional organizational skills attention to detail and a passion for supporting teams this position may be a perfect fit for you.
**Responsibilities**
+ Maintains staffing and other department records.
+ Initiates/updates/deletes personnel files for Supervisors as requested.
+ Tracks Leave of Absences.
+ Maintains turnover report (monthly).
+ Verify registry personnel (hours and unit worked).
+ Initiate calls and confirms registry staff personnel as indicated or requested.
+ Directs inquiries and telephone calls to appropriate department/individual.
+ Coordinates staffing for inpatient areas using matrix guidelines and input from Unit Supervisor/Director.
+ Demonstrates ability to interface with all departments to assist them with needed information.
+ Performs clerical functions for the department.
+ Supports the Nursing Director(s)/Shift Administrator(s)/Unit Supervisor(s) with routine procedures such as filing mail distribution typing correspondence and other tasks as requested.
**Qualifications**
+ A minimum of six (6) months to one (1) year of varied clerical experience
+ High school education or equivalent
**Special Skills:**
+ Maintains confidentiality of issues as necessary.
+ Excellent communication skills and maintains effective public relations with departmental clientele.
+ Ability to be an effective team member.
+ A thorough knowledge of correct English usage grammar spelling vocabulary and punctuation.
+ Good interpersonal skills.
+ Ability to use a variety of office equipment FAX telephones copy machines computer typewriter etc.
+ A thorough knowledge of department organization policies and procedures as well as a general knowledge of the Medical Center's structure.
+ Establish and maintain clerical procedures and standards.
+ Work independently and perform a variety of assignments.
**Pay Range**
$23.00 - $30.22 /hour
We are an equal opportunity/affirmative action employer.
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