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Accounts Payable Specialist

TerraFirma Foundation Systems • Portland, OR 97201 • Posted 8 days ago

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In-person • Full-time • $23.00-$26.00/hr • Entry Level

Job Highlights

Using AI ⚡ to summarize the original job post

The Accounts Payable Specialist at TerraFirma Foundation Systems is responsible for processing vendor invoices and credit card transactions into Quickbooks, maintaining organized documentation, and serving as the primary point of contact for vendors regarding invoice-related issues. This role is on-site and offers competitive pay and benefits, including 401K, medical, dental, vision, life insurance, and paid time off.

Responsibilities

  • Input all invoices and credit card transactions within 2 business days of receipt.
  • Primary point of contact for vendors for invoice related questions and issues.
  • Perform regular audits to ensure all transactions have been recorded.
  • Regularly communicate with managers on unreceived credit card receipts or to notify of unresolved invoice issues.
  • Work with supply chain to ensure compliance with 3 way match transactions relating to inventory.
  • Initiate first draft of bi-weekly check run for approval.
  • Maintain compliance with vendors to ensure favorable credit terms are extended and retained.
  • Manage AP inbox and digital storage of invoices and check runs.
  • Maintain knowledge of GL expense accounts and ensure accurate coding of expenses with descriptive entries.
  • Perform zero variance month end reconciliation of AP subledger to balance sheet and assist with monthly inventory reconciliation via inventory in transit and open PO's.
  • Manage new vendor onboarding process and maintain current vendor files.
  • Maintain accurate documentation throughout the year to support year end 1099 processing.
  • Process approved vendor payments via check and EFT.

Qualifications

Required

  • Ability to understand, speak, read, and write in English.
  • A high school education or GED.
  • One year to three years of similar or related experience.
  • Must have Quickbooks Desktop experience.
  • Must be able to operate a 10 calculator by touch.
  • Must be able to use PC spreadsheet software.

Full Job Description

POSITION SUMMARY:

The Accounts Payable Specialist will process all vendor invoices and credit card transactions into Quickbooks and maintain organized and complete supporting documentation. This is an on-site position.

WHAT WE OFFER:

We are a family-oriented company and offer competitive pay and benefits to our employees. Benefits include 401K, Medical, Dental, Vision, Life, AD&D, ST & LT Disability, PTO, and 7 paid holidays annually. Compensation for this position is $23.00 - $26.00 hourly DOE.

CORE VALUES: At TerraFirma, our values are important, we don't just talk about them, we live them. We are looking for people who share our values of Hungry, Humble, and Smart.

CORE RESPONSIBILITIES:
  • Input all invoices and credit card transactions within 2 business days of receipt.
  • Primary point of contact for vendors for invoice related questions and issues.
  • Perform regular audits to ensure all transactions have been recorded.
  • Regularly communicate with managers on unreceived credit card receipts or to notify of unresolved invoice issues.
  • Work with supply chain to ensure compliance with 3 way match transactions relating to inventory.
  • Initiate first draft of bi-weekly check run for approval.
  • Maintain compliance with vendors to ensure favorable credit terms are extended and retained.
  • Manage AP inbox and digital storage of invoices and check runs.
  • Maintain knowledge of GL expense accounts and ensure accurate coding of expenses with descriptive entries.
  • Perform zero variance month end reconciliation of AP subledger to balance sheet and assist with monthly inventory reconciliation via inventory in transit and open PO's.
  • Manage new vendor onboarding process and maintain current vendor files.
  • Maintain accurate documentation throughout the year to support year end 1099 processing.
  • Process approved vendor payments via check and EFT.

POSITION REQUIREMENTS:
  • Ability to understand, speak, read, and write in English.
  • A high school education or GED.
  • One year to three years of similar or related experience.
  • Must have Quickbooks Desktop experience.
  • Must be able to operate a 10 calculator by touch.
  • Must be able to use PC spreadsheet software.

Salary Range:

$23.00 - $26.00 hourly

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