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Office Administrator/Billing Clerk
The Salvation Army • Tacoma, WA 98408 • Posted 30+ days ago
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In-person • Full-time • $20.00/hr • Entry Level
Job Highlights
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The Office Administrator/Billing Clerk at The Salvation Army is responsible for ensuring the administrative office runs smoothly, assisting with administrative tasks, preparing and submitting reports for grant and development activities, and maintaining compliance with all grants, contracts, and MOUs. This role involves close collaboration with various departments to track grant-funded expenses, submit invoices for grant reimbursement, and oversee compliance committees. The position requires at least two years of experience in finance clerk work and proficiency in Microsoft Office Suite and potentially other specialized software.
Responsibilities
- Ensures the administrative office is running smoothly.
- Covers the front desk and assists other administrative staff with tasks.
- Runs reports for use in Grant and Development activities at Corps Officers' and Business Operations Manager's requests.
- Prepares and submits the monthly Turbo Stats Report.
- Creates TSAMM items related to new hires, terminations, and other hiring activities.
- Works with Property and Finance Manager to track grant-funded expenses and monitor budget compliance.
- Submits invoices for grant reimbursement.
- Submits reports related to grant awards and reimbursement.
- Prepares and maintains Grants, Contracts, and MOU's notebooks.
- Leads weekly Compliance Committee meetings.
- Helps with Finance Clerk duties as needed.
- Performs other duties, including Christmas duties, as assigned.
Qualifications
Required
- At least two years of experience in finance clerk work
- Proficiency in Microsoft Office Suite
- Ability to learn Salvation Army Accounting Software, specifically TSAMM, as well as WellSky and HMIS, Shelby and other accounting software
- Ability to learn external software such as Ariba and SmartSheets
- Ability to sit, walk, stand, bend, squat, climb, kneel and twist on an intermittent or continuous basis
- Ability to operate a desktop or laptop computer
- Ability to lift up to 25 pounds
Full Job Description
Description
UNIT: Tacoma Corps POSITION TITLE: Office Administrator/Billing ClerkREPORTS TO: Business Operations ManagerSTATUS: Full time (40 Hours/Week)PAY: $20.00/Hour
GENERAL STATEMENT:The Salvation Army is a branch of the Christian Church and the ultimate goal of all programs is a spiritual regeneration of all people. The Salvation Army is an equal opportunity employer
General Duties and Responsibilities:
Ensures the administrative office is running smoothly.
Covers the front desk and assists other administrative staff with tasks.
At Corps Officers' and Business Operations Manager's requests, runs reports for use in Grant and Development activities.Prepares and submits the monthly Turbo Stats Report.
Creates TSAMM items related to new hires, terminations, and other hiring activities at the request of Corps Officers and Business Operations ManagerWorks with Property and Finance Manager to track grant-funded expenses and monitor budget compliance.
Submits invoices for grant reimbursement.
Submits reports related to grant awards and reimbursement.
Prepares and maintains Grants, Contracts, and MOU's notebooks.
Leads weekly Compliance Committee meetings.
Helps with Finance Clerk duties as needed.
Performs other duties, including Christmas duties, as assigned.
Compliance General Duties and Responsibilities:
Oversees the compliance of all grants, contracts, and MOUs for the Tacoma Salvation Army.
Ensure contract compliance requirements are met and will serve as internal liaison to program staff in their roles as they relate to grant compliance.
Review all contracts, grants and MOUs and serve as the internal expert on grant compliance for the Tacoma Salvation Army.
Oversees all grants, contracts, and MOUs and ensures all are consistently aligned with program budget throughout the grant/funding period.
Works with DHQ Finance staff to create proper source coding for funding awards.
Design and execute monitoring processes, including conducting file audits, assessments and documenting results and analyzing data trends.
Maintains documentation of all contracts, grants, and MOUs in collaboration with the program and business staff.
Identify potential areas of compliance risk factures; remain abreast of all compliance changes, activities and identify trends; communicate appropriately with staff concerning policies, procedures, and updates.
Work with the Property and Finance Manager as well as the DHQ Finance Department to maintain contracts, grants, MOUs, expense budgets and analysis accounting to ensure accuracy.
Provide compliance update reports to Compliance Committee and/or appropriate staff as directed or requested.
Serves as liaison between granting entity and the Tacoma Salvation Army.
Participate in staff meetings and development activities.
Education and Work Experience:At least two years of experience in finance clerk work
Skills:Microsoft Office SuiteThe ability to learn Salvation Army Accounting Software, specifically TSAMM, as well as WellSky and HMIS, Shelby and other accounting software.
The ability to learn external software such as Ariba and SmartSheets
Physical Requirements:Ability to sit, walk, stand, bend, squat, climb, kneel and twist on an intermittent or continuous basis.
Ability to operate a desktop or laptop computer.
Ability to lift of up 25 pounds.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
UNIT: Tacoma Corps POSITION TITLE: Office Administrator/Billing ClerkREPORTS TO: Business Operations ManagerSTATUS: Full time (40 Hours/Week)PAY: $20.00/Hour
GENERAL STATEMENT:The Salvation Army is a branch of the Christian Church and the ultimate goal of all programs is a spiritual regeneration of all people. The Salvation Army is an equal opportunity employer
General Duties and Responsibilities:
Ensures the administrative office is running smoothly.
Covers the front desk and assists other administrative staff with tasks.
At Corps Officers' and Business Operations Manager's requests, runs reports for use in Grant and Development activities.Prepares and submits the monthly Turbo Stats Report.
Creates TSAMM items related to new hires, terminations, and other hiring activities at the request of Corps Officers and Business Operations ManagerWorks with Property and Finance Manager to track grant-funded expenses and monitor budget compliance.
Submits invoices for grant reimbursement.
Submits reports related to grant awards and reimbursement.
Prepares and maintains Grants, Contracts, and MOU's notebooks.
Leads weekly Compliance Committee meetings.
Helps with Finance Clerk duties as needed.
Performs other duties, including Christmas duties, as assigned.
Compliance General Duties and Responsibilities:
Oversees the compliance of all grants, contracts, and MOUs for the Tacoma Salvation Army.
Ensure contract compliance requirements are met and will serve as internal liaison to program staff in their roles as they relate to grant compliance.
Review all contracts, grants and MOUs and serve as the internal expert on grant compliance for the Tacoma Salvation Army.
Oversees all grants, contracts, and MOUs and ensures all are consistently aligned with program budget throughout the grant/funding period.
Works with DHQ Finance staff to create proper source coding for funding awards.
Design and execute monitoring processes, including conducting file audits, assessments and documenting results and analyzing data trends.
Maintains documentation of all contracts, grants, and MOUs in collaboration with the program and business staff.
Identify potential areas of compliance risk factures; remain abreast of all compliance changes, activities and identify trends; communicate appropriately with staff concerning policies, procedures, and updates.
Work with the Property and Finance Manager as well as the DHQ Finance Department to maintain contracts, grants, MOUs, expense budgets and analysis accounting to ensure accuracy.
Provide compliance update reports to Compliance Committee and/or appropriate staff as directed or requested.
Serves as liaison between granting entity and the Tacoma Salvation Army.
Participate in staff meetings and development activities.
Education and Work Experience:At least two years of experience in finance clerk work
Skills:Microsoft Office SuiteThe ability to learn Salvation Army Accounting Software, specifically TSAMM, as well as WellSky and HMIS, Shelby and other accounting software.
The ability to learn external software such as Ariba and SmartSheets
Physical Requirements:Ability to sit, walk, stand, bend, squat, climb, kneel and twist on an intermittent or continuous basis.
Ability to operate a desktop or laptop computer.
Ability to lift of up 25 pounds.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
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