Accounting Specialist - Accounts Payable

Kennedys is looking for a full-time Accounting/Accounts Payable Specialist to join our US Finance team. The successful Accounting Specialist will work as part of the Accounting team, alongside the Billing, Collections, and Finance Database teams, to provide accounting support to Kennedys US internal and external clients.

Team

Our global Finance team is comprised of Billing, Collections, Financial Planning and Reporting, Management Accountants, Credit Control, Legal Accounting and Financial Operations Database professionals located in the UK, US, and Far East.

Kennedys' US Finance team supports the US offices by producing timely and accurate financial and management information. It also provides reporting solutions and operational support to maintain the high standard of service offered to the firm's internal and external clients.

Our US Finance team is headquartered in Basking Ridge, New Jersey.

Key Responsibilities

• Supporting US offices, ensuring compliance with firm's policy and client retainers or jurisdictional rules and regulations at all times
• Accurate and timely processing of day to day transactions through firm's office and client accounts, including entering/authorizing payments on the banking system, posting payments/receipts and registering disbursement vouchers
• Dealing with all internal and external clients in a timely professional, polite and proactive manner
• Managing high volume workflow, maintaining a strong attention to detail and accuracy
• Assisting with and resolving day-to-day queries received in to the team
• Informing and updating management on complex and time-consuming queries/requests day-to-day workflow is maintained
• Reviewing and Sorting Team Mail
• Daily monitoring, categorizing and handling E-mails and Requests received to the Team Email Address in Service Desk Plus
• Processing billable and non-billable vendor invoices into Elite and/or Chrome River
• Reviewing and processing Vendor Statements
• Reviewing daily bank activity
• Posting bank transactions & payments to Elite
• Maintaining Daily Cash Forecast Spreadsheets
• Posting, Reviewing & Approving Chrome River Transactions
• Processing Check Requests and Vendor & Expense Payment Runs
• Scanning and saving vendor invoices, bank statements and other department documents
• Processing client/vendor refunds
• Responding to Annual Audits
• Providing back-up & Support to the Accounting Team

This is a developing role and the job profile is not exhaustive and may vary in line with changes in the team's objectives and firm policy.

Required Experience

• Strong Proficiency in MS Excel.
• Experience working with clients, vendors and/or customers.
• Strong attention to detail.
• Experience with basic Accounting functions.
• Experience with banking platforms

Preferred Experience

• Previous law firm/legal accounting experience.
• Knowledge of 3E Legal System.
• Knowledge of Chrome River

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.

* Where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience.

About Kennedys

Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,750 people worldwide across 45 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field.

Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.

We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.

What do we have to offer?

We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.

Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive and distinctive. Our values are at the core of who we are and what make us a great firm to work with and for.

The Firm recognises the value of investing in our people's development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer to peer learning, mentoring, resources and tools that enable you to drive your career, we can support your development in your current and future roles. A variety of other opportunities are available including secondments to clients and our global offices.

We strive to celebrate diversity, empower our people and ensure everyone can bring their authentic selves to work. We've created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority. We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work. Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.

Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.