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Project Coordinator
Hargrove Engineers & Constructors • Dayton, TX 77535 • Posted 28 days ago
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In-person • Full-time • Mid Level
Job Highlights
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The Maintenance Administrator at Hargrove Engineers & Constructors is responsible for providing administrative support to the Maintenance and Inspection Team. This role involves creating purchase requisitions, updating work orders, verifying and processing invoices, managing maintenance rentals, and scheduling PM inspections. The position requires a high school diploma or equivalent, with advanced coursework preferred, and 5+ years of relevant plant experience in SAP. Proficiency in Microsoft Excel, PowerPoint, and SAP HANA is required, with experience in converting documents from Adobe preferred.
Responsibilities
- Create purchase requisitions against Cost Centers and Work Orders, as requested.
- Update work orders in SAP HANA, as needed.
- Verify invoices, resolve discrepancies, process invoices in ML81N.
- Create and update spreadsheets using Excel formulas and functions.
- Scan, file, and maintain Maintenance records.
- Manage maintenance rentals with 3rd party vendors.
- Update procedures using Adobe Acrobat Distiller.
- Schedule PM inspections with 3rd party vendors.
Qualifications
Required
- High School Diploma or equivalent.
- 5+ years relevant plant experience in SAP.
- Moderate level of proficiency with Internet, Outlook, Microsoft Excel, and PowerPoint programs.
- Proficiency in writing/modifying basic Excel formulas/functions.
- Previous experience using SAP HANA or another CMMS.
- Ability to work in a team environment.
- Strong decision-making skills.
- Excellent written and verbal communication skills.
Preferred
- Advanced coursework.
- Experience converting documents from Adobe.
- Ability to create charts, graphs, and pull together presentations in PowerPoint.
Full Job Description
**Who We Are**
Hargrove supplies unparalleled services in engineering, procurement, construction management, and technical services in the industrial, commercial, and government sectors. With over 2,000 Teammates across the US, we build long-term support relationships in the energy generation, manufacturing, research and development, and process-heavy industry in on-site support arrangements, in plant-level small projects and consulting roles, and in larger capital projects.
Hargrove's key operating principle is to provide the Right People, in the Right Place, at the Right Time. We believe that relationships and partnering together provide the best results and long-term benefits for our clients.
Work-life balance and flexibility is a key focus area for Hargrove. We're happy to discuss flexible working hours, patterns, and locations to suit you and the business.
**What You'll Be Doing**
**Job Scope:** Generally responsible for providing administrative support for the Maintenance and Inspection Team.
**Primary responsibilities will include but are not limited to:**
With supervision and limited decision-making:
+ 25%Create purchase requisitions against Cost Centers and Work Orders, as requested.
+ 25% Update work orders in SAP HANA, as needed.
+ 15% Verify invoices, resolve discrepancies, process invoices in ML81N.
+ 10% Create and update spreadsheets using Excel formulas and functions.
+ 10% Scan, file, and maintain Maintenance records.
+ 5% Manage maintenance rentals with 3rd party vendors.
+ 5% Update procedures using Adobe Acrobat Distiller.
+ 5% Schedule PM inspections with 3rd party vendors.
**Ideal Background**
**Education:** High School Diploma or equivalent is required. Advanced coursework is highly preferred.
**Certification:** No certification is required for this position.
**Experience:** This position requires 5+ years relevant plant experience in SAP is required. Administrative experience in plant environment is preferred.
+ Must have a moderate level of proficiency with Internet, Outlook, Microsoft Excel, and PowerPoint programs.
+ Must be proficient in writing/modifying basic Excel formulas/functions (Ex: IF statements, VLOOKUP, Subtotal functions, Right, Left, and Mid functions, etc.)
+ Previous experience using SAP HANA or another CMMS is required.
+ Experience converting documents from Adobe is preferred.
+ Ability to create charts, graphs, and pull together presentations in PowerPoint.
+ Ability to work in a team environment is required.
+ Strong decision-making skills.
+ Excellent written and verbal communication skills.
**Physical Requirements:**
+ Ability to sit, stand or walk for long periods of time.
\#LI-LF1
**Hargrove Culture**
We work to create an environment founded on trust, personal integrity, and a "team mentality" so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.
Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.
As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.
**Equal Opportunity Employment Statement**
Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.
Hargrove is a drug-free workplace.
The selected candidate must be authorized to work in the United States.
Hargrove is passionate about serving our clients within our industry and the local economy, and we recognize that our impact goes beyond building great projects. Our extraordinary teammates serve the community with their time, talent, and generosity. The Hargrove team is a family whose volunteerism makes a huge impact on our communities, and The Hargrove Foundation is the vehicle for making a true difference in the lives of others.
We work to create an environment founded on trust, personal integrity, and a "team mentality" so that each person understands the value of their contributions both on a project and company-wide level. Hargrove has consistently been ranked one of the "Best Firms to Work For" by organizations such as ZweigWhite and Business Alabama.
We pair expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our teammates strive to expand their knowledge and contribute to the success of the organization.
Hargrove supplies unparalleled services in engineering, procurement, construction management, and technical services in the industrial, commercial, and government sectors. With over 2,000 Teammates across the US, we build long-term support relationships in the energy generation, manufacturing, research and development, and process-heavy industry in on-site support arrangements, in plant-level small projects and consulting roles, and in larger capital projects.
Hargrove's key operating principle is to provide the Right People, in the Right Place, at the Right Time. We believe that relationships and partnering together provide the best results and long-term benefits for our clients.
Work-life balance and flexibility is a key focus area for Hargrove. We're happy to discuss flexible working hours, patterns, and locations to suit you and the business.
**What You'll Be Doing**
**Job Scope:** Generally responsible for providing administrative support for the Maintenance and Inspection Team.
**Primary responsibilities will include but are not limited to:**
With supervision and limited decision-making:
+ 25%Create purchase requisitions against Cost Centers and Work Orders, as requested.
+ 25% Update work orders in SAP HANA, as needed.
+ 15% Verify invoices, resolve discrepancies, process invoices in ML81N.
+ 10% Create and update spreadsheets using Excel formulas and functions.
+ 10% Scan, file, and maintain Maintenance records.
+ 5% Manage maintenance rentals with 3rd party vendors.
+ 5% Update procedures using Adobe Acrobat Distiller.
+ 5% Schedule PM inspections with 3rd party vendors.
**Ideal Background**
**Education:** High School Diploma or equivalent is required. Advanced coursework is highly preferred.
**Certification:** No certification is required for this position.
**Experience:** This position requires 5+ years relevant plant experience in SAP is required. Administrative experience in plant environment is preferred.
+ Must have a moderate level of proficiency with Internet, Outlook, Microsoft Excel, and PowerPoint programs.
+ Must be proficient in writing/modifying basic Excel formulas/functions (Ex: IF statements, VLOOKUP, Subtotal functions, Right, Left, and Mid functions, etc.)
+ Previous experience using SAP HANA or another CMMS is required.
+ Experience converting documents from Adobe is preferred.
+ Ability to create charts, graphs, and pull together presentations in PowerPoint.
+ Ability to work in a team environment is required.
+ Strong decision-making skills.
+ Excellent written and verbal communication skills.
**Physical Requirements:**
+ Ability to sit, stand or walk for long periods of time.
\#LI-LF1
**Hargrove Culture**
We work to create an environment founded on trust, personal integrity, and a "team mentality" so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.
Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.
As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.
**Equal Opportunity Employment Statement**
Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.
Hargrove is a drug-free workplace.
The selected candidate must be authorized to work in the United States.
Hargrove is passionate about serving our clients within our industry and the local economy, and we recognize that our impact goes beyond building great projects. Our extraordinary teammates serve the community with their time, talent, and generosity. The Hargrove team is a family whose volunteerism makes a huge impact on our communities, and The Hargrove Foundation is the vehicle for making a true difference in the lives of others.
We work to create an environment founded on trust, personal integrity, and a "team mentality" so that each person understands the value of their contributions both on a project and company-wide level. Hargrove has consistently been ranked one of the "Best Firms to Work For" by organizations such as ZweigWhite and Business Alabama.
We pair expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our teammates strive to expand their knowledge and contribute to the success of the organization.
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