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Operations Associate
Savills North America • New York, NY 10261 • Posted 2 days ago via LinkedIn
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In-person • Full-time • Mid Level
Job Highlights
Using AI ⚡ to summarize the original job post
As an Operations Associate at Savills North America, you will be part of a team that is driven to succeed, hungry to remain at the forefront of their specialties, and eager to propel themselves, our clients, and our business forward. Your role involves processing and tracking deals, invoicing, managing accounts receivable and payable, and supporting various administrative tasks. This position requires at least 3 years of experience in an administrative or operational role, intermediate Excel skills, and the ability to handle a high volume of data accurately and consistently.
Responsibilities
- Enter deals into Salesforce, record them in the master accounting file, coordinate revisions, and ensure all necessary documentation is obtained and approved.
- Create and track invoices, including timing of second-half submissions, and coordinate with relevant teams to ensure timely deal processing.
- Monitor and track past due payments, record received payments, update client rebate ledgers, and complete monthly reports by liaising with various stakeholders to secure ETAs on outstanding payments.
- Coordinate payments to third-party co-brokers, manage vendor setups, and handle inquiries regarding third-party payments.
- Update the WIP tracker to reflect deals that need review or have closed to ensure accurate reporting during weekly meetings.
- Train new team members on billing processes and provide ongoing support by fielding questions related to billing and payments.
- Develop Market Surveys and Tour Books for GOS accounts, ensuring adherence to account-specific formatting and coordination with local brokers.
- Support Senior Financial Analyst with various reports and ad hock requests as needed.
Qualifications
Required
- At least 3 years of experience in an administrative or operational role.
- Intermediate Excel skills (VLOOKUP, SUMIF, COUNTIF, Pivot Tables, etc.).
- Ability to track a high volume of data accurately and consistently.
- Proven ability to handle a heavy workload and competing deadlines.
- Detail-oriented with excellent verbal and written communication skills.
- Excellent administrative and time management skills.
Preferred
- Accounting or bookkeeping experience at commercial real estate firm.
Full Job Description
About Savills
Savills is an organization full of extraordinary individuals. Brilliant people who are driven to succeed, hungry to remain at the forefront of their specialties, and eager to propel themselves, our clients, and our business forward. We are one of the preeminent commercial real estate firms with services ranging from tenant representation and project management to workplace strategy and occupant experience - showcasing the breadth and depth of our expertise.
Find your place to thrive
No matter the role you’re in, we all share one purpose: to help people thrive through places and spaces. The DNA ingrained in our business guides us on this mission, shaping the way we behave to deliver the best results. When you join Savills, our ask for you is simple:
Be extraordinary, together.
Essential duties & responsibilities
- Process and Track Deals: Enter deals into Salesforce, record them in the master accounting file, coordinate revisions, and ensure all necessary documentation is obtained and approved.
- Invoicing: Create and track invoices, including timing of second-half submissions, and coordinate with relevant teams to ensure timely deal processing.
- Accounts Receivable: Monitor and track past due payments, record received payments, update client rebate ledgers, and complete monthly reports by liaising with various stakeholders to secure ETAs on outstanding payments.
- Accounts Payable: Coordinate payments to third-party co-brokers, manage vendor setups, and handle inquiries regarding third-party payments.
- Weekly Work in Progress (WIP) Meeting: Update the WIP tracker to reflect deals that need review or have closed to ensure accurate reporting during weekly meetings.
- Training and Support: Train new team members on billing processes and provide ongoing support by fielding questions related to billing and payments.
- Market Research and Survey Creation: Develop Market Surveys and Tour Books for GOS accounts, ensuring adherence to account-specific formatting and coordination with local brokers.
- Ad Hock Requests: Support Senior Financial Analyst with various reports and ad hock requests as needed.
Qualifications
- At least 3 years of experience in an administrative or operational role.
- Intermediate Excel skills (VLOOKUP, SUMIF, COUNTIF, Pivot Tables, etc.)
- Accounting or bookkeeping experience at commercial real estate firm helpful but not required
- Ability to track a high volume of data accurately and consistently
- Proven ability to handle a heavy workload and competing deadlines
- Detail-oriented with excellent verbal and written communication skills
- Excellent administrative and time management skills
Savills values a diverse work environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteranstatus, or any other protectedcharacteristic. Savills participates in the E-Verify program.
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