Administrative Assistant

Agility Partners is seeking a qualified Administrative Assistant to fill an open position with a Fortune 15 company based in the greater Seattle area. As an Administrative Assistant, you will play a pivotal role in managing complex calendars and providing comprehensive administrative support. This is an exciting opportunity to work in a dynamic environment, supporting senior managers and contributing to the team’s success in a supportive and upbeat culture.

In this role you will

• Management of calendar with attention to accuracy, timeliness, conflict resolution, and alignment to leader’s priorities
• Track and help drive completion of key deliverables, following up on outstanding items
• Act as a liaison for leader’s direct reports, facilitating effective communication and coordination
• Organize team meetings and events within budget guidelines, including Power Point presentations, booking conference rooms, and arranging travel
• Procure goods and services such as computer equipment, office supplies, and reference materials
• Timely and accurate reconciliation of expenses, ensuring compliance with company policies
• Provide backup support to Executive Business Administrator

The Ideal Candidate

• 5+ years of experience with calendar management for leadership using Outlook
• 5+ years of experience with PowerPoint and Teams
• Experience managing executive/management calendars in a fast-paced environment
• Excellent organizational, planning, and time management skills
• Proactive and detail-oriented with the ability to handle confidential information professionally
• Experience in event planning and coordination, with the capacity to assist with larger events