Office Assistant

COMPANY

For 30 years, The Everest Group has operated as a full-service executive recruiting firm working with both domestic and international clients within the Transportation, Third Party Logistics, Mass Retail, Apparel, Consumer Products, and Consumer Packaged Goods industries.

LOCATION

Rancho Palos Verdes/ South Lake Tahoe

JOB DESCRIPTION

The administration manager will be responsible for administrative duties and assisting the Account Executives (AEs) and/or the CEO with various tasks and projects. The ideal individual should be people-oriented with high energy, a strong sense of urgency, and a highly developed ability to multitask.

Primary Responsibilities Include:

• Manages LinkedIn content, company databases and multiple company website
• Prepares recruiting and hiring reports by collecting, analyzing and summarizing data trends
• Calendaring
• Drafts various reports, correspondences, documents, and presentations
• Posts job descriptions on various job boards, associations, and professional networking sites
• Conducts reference and background checks
• Develops client agreements, candidate authorizations, candidate status reports, and other documents
• Completes candidate data entry, updating, tracking, and database management
• Coordinates with multiple points of contact to set-up phone interviews, meetings, and conference calls
• Manages and orders office supplies, greet visitors, and answers all inbound phone calls
• Uses forward thinking, multitasking, and prioritizing skills to complete projects with specific deadlines
• Participate in searches, InMails, and vetting candidates
• Run Mass Email Campaigns

REQUIREMENTS

• Prior office experience a plus
• Strong sense of ethics and professionalism
• Ability to multitask efficiently
• Well-developed writing and communication skills
• Effective typing skills (minimum 40 WPM)
• Highly computer literate with working knowledge of Microsoft Office Suite (especially Word, Excel, and PowerPoint)
• Excellent telephone etiquette
• Advanced internet navigation skills
• Experience with various professional networking sites desirable

COMPENSATION

• $18-$23/hr