Administrative Assistant, Children's Therapeutic Services

Job Highlights

Using AI ⚡ to summarize the original job post

Responsibilities

• Communication with families including scheduling appointments, reminder calls, provider coordination.
• Maintaining records including electronic medical records system.
• General office support including answering phones, faxes, creating and updating spreadsheets, word processing, uploading documentation in electronic records management system.
• Manage office petty cash, reimbursements, co-payments and insurance.
• Prepare, file and maintain confidential documents related to budget, operational and personnel issues.
• Coordinate internal and external correspondence and meetings with Board members, payers, other professionals and staff.
• Assist supervisor in completing responsibilities related to participation in outside organizations, funders, grants, etc.
• Distribute information and/or documentation that may be confidential in nature to appropriate staff.
• Maintain confidentiality and demonstrate appropriate discretion when representing or acting as a liaison for the supervisor.
• Obtain information, files and additional documentation needed to prepare for meetings and presentations.
• Manage and record supplies and equipment for program and/or department.
• Prepare purchase orders to vendors and staff, and assist with coding and processing invoices.

Qualifications

Required

• High school education
• Four (4) years of directly related experience
• Working knowledge of office methods, practices and operation of standard office equipment
• Computer proficiency specifically with Microsoft Office products and Internet access
• Valid driver's license and reliable transportation
• Childcare physical required for all positions working in schools and all youth residential facilities

Preferred

• Two (2) years of business college