Office Manager

Office Manager Job Summary:

We are seeking a highly organized and detail-oriented Office Manager to join our team. The Office Manager will be responsible for overseeing the day-to-day operations of our office, ensuring smooth workflow, and providing excellent customer service. This position requires proficiency in construction type office management and strong clerical skills.

Duties may include:

• Organize office operations and procedures.
• Organize and manage Accounts Receivables, including monthly billing, payment processing, ongoing collection.
• Establish and maintain job contract files, obtain certificates of insurance, other required documents.
• Set up jobs in computer and physical files, Quickbooks.
• Manage Intuit Payroll processing on a weekly basis, checking work tickets with employee time and project billing.
• Assist in the on boarding process for new hires.
• Monitor employee badging, testing and security as needed.
• Certified payroll and other required compliance documents as necessary
• Prepare local wage taxes.
• Prepare information and documents for tax accountant.
• Office management including maintenance, mailing, supplies, vehicles and equipment, bills, errands, office supplies.
• Answer phones, copy, scan, and file documents.

Requirements:

• Previous experience in a construction office or similar setting is required, 2+ yrs. preferred.
• QuickBooks accounting software experience, accounting education a plus.
• AIA billing experience a plus.
• Excellent written and verbal communication skills with a friendly and professional demeanor.
• Strong organizational skills with the ability to multitask and prioritize workload effectively.
• Ability to coordinate workflow with owner and coworkers in office and in the field.
• Ability to learn quickly, take direction, and work both independently and cooperatively.
• Strong problem-solving abilities.
• Proficient in using office equipment, including computers, printers. IT experience a plus
• Proficient in MS Word, Excel and Outlook, with fast, accurate computer skills
• Attention to detail and accuracy in data entry tasks
• Ability to maintain confidentiality of sensitive information

We offer competitive pay based on experience. Part or full time leading to full time. If you meet the above requirements and are looking for a challenging position in a dynamic office, we encourage you to apply. Please submit your resume and cover letter highlighting your relevant experience.