Accounting Firm Administrative Assistant

Job Title: Professional Administrative Assistant for Accounting Firm

Location: Islandia, NY 11749

Schedule: Full-Time | Monday – Friday | 8:45 am – 5:30 pm

Salary: $55,000 – $65,000 annually

What’s In It for You:

• Comprehensive Benefits: Employer-supported medical insurance, dental and vision plans, with additional ancillary options.
• Retirement Savings: 401(k) plan with employer matching to help you secure your future.
• Work-Life Balance: Generous paid time off, allowing you to recharge and spend time with loved ones.
• Community Involvement: Participate in our employee volunteer program with additional time off for making a difference.
• Professional Growth: Benefit from our mentor program, onsite paid continuing education, and opportunities for career development.
• Engaging Work Environment: Join team-building events and outings that foster a positive and collaborative workplace culture.

Job Summary:

As the Administrative Assistant at SMG ABA, LLC, you’ll be the voice and face of our firm. You will handle a wide range of tasks including managing executive projects, assisting with accounting functions like accounts payable and receivable, billing, and tax returns. Your role will also involve managing workflows, scheduling meetings, and ensuring smooth communication within the firm. This is an excellent opportunity to develop your skills in a fast-paced, growth-oriented environment.

Key Responsibilities:

• Greet staff and clients with professionalism and positivity.
• Collaborate closely with senior administrative staff.
• Serve as a key point of contact between clients and staff.
• Manage and update workflow systems and contact lists.
• Draft and distribute emails, memos, letters, faxes, and forms.
• Scan and maintain data management systems.
• Assist with accounts payable, accounts receivable, billing, and tax return processes.
• Efficiently manage communications, calls, emails, and meetings.
• Provide courteous support to clients, visitors, and staff.
• Manage office supplies, including inventory, ordering, and cost-saving research.
• Participate in firm recruiting, team-building, and other events.
• Assist with various tasks and special projects as needed.

What You’ll Need:

• At least 2 years of experience as an Administrative Assistant, with exposure to accounting, AP, AR, tax, bookkeeping, and billing.
• An Associate degree or higher is preferred; a High School diploma or equivalent is required.
• Proficiency in MS Office Suite and general computer skills.
• Excellent written and verbal communication abilities.
• Strong organizational skills, with the ability to multi-task and stay self-motivated.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Professional demeanor and strong customer service orientation.
• Physical ability to sit for extended periods.

About SMG ABA LLC:

At SMG ABA LLC, we pride ourselves on being more than just an accounting firm. With a unique team spirit and commitment to our core values, we have become a six-time Inc. 5000 company, consistently achieving success and growth. With headquarters in Islandia, New York, and additional offices in New York City and St. Petersburg, Florida, we offer a dynamic work environment where each team member’s contributions are valued and rewarded.

Join us and be part of a team that values hard work, encourages growth, and celebrates achievements together.

Apply Today!