HR Office Coordinator

Our client is seeking an experienced HR Office Coordinator to be the operational backbone of their growing company. In this pivotal role, you will oversee critical functions such as payroll processing and office administration, ensuring smooth day-to-day operations. Your expertise in managing sensitive information, coordinating events, and supporting employee needs will create an efficient, welcoming work environment that fosters productivity and team spirit.

Core Responsibilities:

· Payroll Management: Handle bi-weekly payroll processing, including auditing and resolving any payroll issues to ensure accurate and timely compensation for all employees.

· Office Administration: Oversee a wide range of administrative duties, including ordering supplies, managing mail and deliveries, and maintaining inventory of office equipment.

· Event Coordination: Organize engaging company events and coordinate bi-weekly team lunches, fostering a positive company culture and team cohesion.

· Benefits Administration: Administer employee benefits programs, handling enrollments, changes, and terminations to support employee well-being.

· Record Management: Maintain accurate and confidential employee files and records, ensuring data integrity and privacy.

· Leave Tracking: Monitor and record various types of employee leave, including PTO and FMLA, to ensure compliance and fair treatment.

· Employee Lifecycle Support: Perform comprehensive onboarding and offboarding processes, from setting up workstations to managing exit procedures.

· Reception Duties: Serve as the first point of contact, greeting visitors warmly and providing professional front desk reception support.

· Executive Assistance: Provide general assistance to executives, supporting their needs to enhance their productivity.

· Finance Support: Assist the finance team by accurately scanning and digitizing checks, ensuring proper documentation and organization for efficient financial record-keeping.

· Onboarding Package Shipment: Prepare and ship onboarding packages to new employees and customers, ensuring timely delivery of essential materials for a smooth start.

Requirements:

· 2+ years of office administrative experience, showcasing a track record of efficient management.

· 1+ year prior payroll experience strongly preferred, indicating expertise in this critical function.

· Strong organizational skills and meticulous attention to detail.

· Proven ability to handle confidential and sensitive information with the utmost discretion.

· Proficiency in MS Office suite for effective document and data management.

· Outstanding communication and customer service skills for positive interactions.

· Excellent time management and multi-tasking abilities to juggle various responsibilities.

· Knowledge of general office equipment and software for smooth operational support.