Administrative Coordinator

Our client is searching for a part-time Administrative Coordinator, onsite 20 hours per week in Palo Alto. The successful candidate...

• Effectively develops and manages office systems to provide a functional, cost-effective working environment.
• Anticipates potential system breakdowns or gaps in communication and takes action to correct and avoid. Recommends staff development opportunities. Implements action plans for team competencies to achieve high levels of performance.
• Respecting specific support needs of the various executives, coordinates office coverage and maintains a high level of accessibility and support across the entire organization. Approves designated administrative staff time off and other scheduling issues and develops contingency plans to cover peak periods.
• Develops solutions to team projects and encourage collaboration, teamwork and account‐ ability to provide high levels of service to executives and visitors.
• Develops and maintains a team commitment to role model behavior aligned with hospital vision and values. Formulates and administers assigned budgets. Effectively utilizes all resources and pursues creative solutions to reduce cost and improve service levels.
• Adheres to the policies and procedures of the organization.
• Assumes responsibility for contributing in a positive manner to the department and hospital goals, and for continued self-development.
• Follows departmental guidelines related to staffing and scheduling.
• Other duties as assigned

MINMUM QUALIFICATIONS

Education Qualifications

• Associates degree from an accredited college or university

Licenses and Certifications

• None

Experience

• Minimum of 5 years of progressively responsible administrative/support/office management experience with 1 year of supervisory experience

KNOWLEDGE/SKILLS & ABILITIES

• Demonstrates excellent accuracy, attention to detail and proofing skills
• Effectively maintains confidentiality of sensitive information.
• Efficiently plans and organizes job responsibilities, striving to make the best use of time Interacts with clients in a manner that pro‐ motes a positive professional image. Develops and maintains effective working relationships.
• Effectively communicates and interacts with staff and members of the community from diverse backgrounds.
• Ability to demonstrate business communication skills (verbal, written, listening, facilitating) including telephone techniques and etiquette techniques and etiquette
• Ability to demonstrate customer service skills
• Knowledge, understanding and ability to use English grammar, spelling, punctuation
• Advanced knowledge and proficiency in use of Microsoft Office programs (Outlook, Word, Excel, and PowerPoint) required.
• Demonstrated skill in exercising tact, diplomacy, courtesy and discretion in written and oral communication.
• Self-directed, assertive and creative in problem-solving and systems planning.
• Able to work in an environment with tight time demands and frequent interruptions while maintaining tact, diplomacy and poise.
• Able to work effectively and collaboratively with a wide variety of internal and external customers.
• Demonstrated ability to manage and prioritize multiple tasks, meet deadlines
• Able to interact effectively with others to furnish and obtain information
• Able to analyze, plan, organize and direct varied administrative functions independently.