Temporary Executive Assistant

Satellite Biosciences is pioneering the development and implementation of proprietary, off-the-shelf, implantable satellite organs as living therapeutic solutions that can transform the lives of millions of patients who suffer from serious diseases. Building on 25 years of work in award-winning labs at top academic institutions, the platform is supported by a strong IP portfolio and is backed by a top tier syndicate, led by Polaris Partners, Lightspeed Ventures, and aMoon.

We are seeking a skilled Temporary Executive Assistant to provide administrative support and execute company events. We’re looking for a positive, energetic professional who enjoys wearing multiple hats. The role will help to create and maintain a collaborative work environment, ensuring high levels of organizational effectiveness.

This role requires 80% weekly onsite in Watertown and is projected to run from October 01, 2024, to mid-January 2025 with possibility for part-time extension.

Responsibilities:

Administrative Support

• Schedule meetings (internal and external) and provide administrative & scheduling support to three executive team members.
• Assist in coordinating logistics for company events.
• Keep staff updated on company-wide developments and events via Slack and other appropriate channels.
• Welcome and host onsite visitors, guests, and vendors.
• Receive & distribute mail, ship express packages.
• Route documents to signature & file signed documents as appropriate.
• Support ad hoc projects as needed to streamline operational performance across the company.
• Manage ordering & stocking of office provisions (e.g., office supplies, kitchen supplies, snacks) and proactively replenish stock as necessary to maintain inventory levels.

Accounting and Purchasing

• Upload vendor invoices from the AP email to the system
• Research and respond to vendor inquiries.
• Research and respond to internal inquiries regarding purchase orders & invoices.

Required Qualifications & Experience:

• 3+ years of relevant experience in executive administration, preferably within the biotech industry. BS degree preferred.
• Experience scheduling meetings for diverse high-value external parties such as investors, partners, and board members.
• Strong organizational, problem-solving and planning skills in a fast-paced environment.
• Polished written and verbal communication skills and the ability to maintain discretion when working with privileged information.

Ability to work effectively with staff and external parties at all levels.

• Excellent time management, communication, and prioritization skills.
• Positive attitude and professional disposition.
• Demonstrated flexibility to readily understand priorities and anticipate needs, and the ability to work effectively amidst ambiguity to meet the varying daily needs of the organization.
• Proficiency with Google Suite and Microsoft Office.

Please submit your resume (.pdf format) to HR@satellite.bio