Administrative Coordinator

Company Description:

Meade Engineering is a leading engineering firm. We specialize in providing innovative and cost-effective solutions for data center builders, cloud providers, and developers of large construction projects. With years of experience, our team of expert engineers, designers, and consultants is dedicated to delivering high-quality, reliable, and sustainable solutions that meet your specific needs.

At Meade Engineering, we take pride in our commitment to excellence, efficiency, and superior service. We strive to build long-lasting relationships by understanding your unique requirements and delivering customized solutions that exceed your expectations.

Our website: www.meadeengineering.com

Job Description:

As an Administrative Coordinator at MEI, you will support an engineering project management team with various administrative tasks. You will prepare general project and engineering documentation, including schedules, meeting minutes, letters, and specifications. You will be the key responsible person for the intake and execution of project-related administrative tasks, such as uploading construction document packages to online file systems and managing requests for information by the design team or external stakeholders.

Job Duties:

• Intake and process a variety of administrative tasks to support the electrical project management team deliverables.
• Utilize MS Word to modify existing and new documents, such as specifications, letters, and meeting minutes.
• Track and prepare project reports, schedules, and routinely distribute them to team members.
• Coordinate and schedule project meetings, ensuring all relevant parties are notified and all necessary materials are prepared.
• Maintain and update project documentation and filing systems to ensure accurate and up-to-date records.
• Assist in preparing presentations and other documentation for stakeholder meetings.
• Manage incoming and outgoing correspondence related to project activities.
• Act as a liaison between project management and external stakeholders, addressing inquiries and facilitating communication.

Minimum Qualifications

• 1+ years of administrative experience in a fast-paced environment
• 2+ years college education
• Highly proficient with Microsoft Office Suite, Office 365 applications
• Excellent communication skills and ability to build strong relationships
• High attention to detail and accuracy of deliverables
• Strong ability to prioritize competing tasks
• Experience working at an engineering or architectural firm a major plus
• Experience with Procore a plus

Benefits:

All full-time employees receive a comprehensive benefit package that includes, but is not limited to, medical, dental, and vision insurance with 100% of medical premiums covered by the employer, short and long-term disability insurance, life insurance, a profit-sharing plan, vacation time, paid holidays off, and a target yearly performance-based bonus of 10% of your annual base salary.