Administrative Assistant

Title: Administrative Assistant

Location: West Palm Beach, Florida (hybrid)

Terms: Full-time

We’re looking for a meticulous, detail-oriented team member to assist the owner with the office administration. The successful candidate will be required to work for the company in our West Palm Beach office location.

Responsibilities:

• Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy.
• Manage agendas, travel plans and appointments.
• Manage emails, letters, packages, phone calls and other forms of correspondence.
• Support QuickBooks bookkeeping and budgeting procedures for the company.
• Send out invoices and assist with collections.
• Create and update databases and records for financial information, personnel and other data.
• Track and replace office supplies as necessary to avoid interruptions in standard front office procedures.
• Submit reports and prepare proposals and presentations as needed.
• Assist colleagues whenever there is an opportunity to do so.
• Manage general HR and payroll duties (onboarding, offboarding, benefit administration).
• Assist with contract reviews and preparation.

Experience:

• Previous experience in an office setting is preferred, but not necessary.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize tasks effectively.

Must have driver's license, proficiency in QuickBooks, and Microsoft Office. Notary is a plus!

Benefits:

• Medical
• Dental
• Vision
• Short-term and Long-term and Life Insurance
• 401-K (10% match)