Administrative Assistant

Description:

We need someone with experience assisting senior management and managing multiple calendars. This person will be assisting 3 Nursing Directors and provide assistance to Nurse Managers as needed. This is a fast pace environment so ideally a quick learner who can work independently.

Assignment Information

• USC Address where the work is being performed? 1500 San Pablo, Los Angeles CA 90033

• Will this position be virtual/remote, onsite, hybrid? On-Site

• Job Title: Nursing Office Administrative Assistant Office Coordinator

• Duration of Assignment: 13 weeks with potential for renewal

• Work hours: 0830-1700

• Dress code: Business

• Parking/Cost: TBD

• JOB SUMMARY

• Provides administrative/secretarial support, including, but not limited to, scheduling and coordination of meetings/seminars/travel, coordinating priorities throughout the day, perform independent and collaborative projects as needed.

JOB ACCOUNTABILITIES

• Responsible for typing and proofing a variety of materials, e.g., correspondence, memos, reports, charts, grants, etc., as assigned. Responsible for editing copying and appropriately disseminating the aforementioned materials.
• Responsible for answering the telephone /screen calls and taking messages or relaying information and assisting callers within scope of authority.
• Maintains Nursing Policies and Procedures; assures are in correct format for committees; ensures routing of P&Ps to administrative and medical staff committees for approvals; assures up to date P&Ps are routed for posting on hospital Intranet. Works collaboratively with Chair of Nursing Operations Council in this regard.
• Ensures accuracy of Daily (DSR) and bi-weekly Kronos for assigned cost centers.
• Responsible for coordinating schedule, including arranging meetings and appointments for Chief Nursing Officer.
• Responsible for providing research and administrative support to special projects, preparing data and follow-up projects as directed.
• Responsible for coordination and confirmation of travel arrangements, including lodging and airline and/or automobile reservations, preparation of travel authorization forms and expense reports as directed.
• Responsible for maintaining security of information: e.g. patient medical records, hospital financial information, salary, staff and legal information in a confidential nature.

Minimum Skills:

Advanced proficiency with Microsoft Office applications and competent keyboarding.

Excellent organizational skills, detail oriented with strong ability to multi-task.

Customer Service skills including problem resolution and patient satisfaction.

Ability to maintain confidential information.

Preferred Skills:

Familiarity with medical terminology.

Knowledge of GE Centricity for patient appointments and familiarity with electronic medical records.

Minimum Education:

High school or equivalent

Minimum Experience:

2 years Experience in related field.