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Executive Assistant
Synergy Interactive • Milford, OH 45150 • Posted 4 days ago via LinkedIn
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In-person • Full-time • Mid Level
Job Highlights
Using AI ⚡ to summarize the original job post
The Executive Assistant role at Synergy Interactive involves managing the calendar, assisting with event planning, handling expenses, and supporting special projects for a notable client in the Milford, OH area. This position requires coordination with other assistants, managing conflicts, and assisting with technical issues as needed.
Responsibilities
- Calendaring including creating, moving, and sending invites for events
- Managing conflicts that may arise on the calendar
- Assisting with planning events, group meetings, offsites, etc.
- Working with senior leadership to plan details of meetings and outings
- Creating calendar invites, managing attendance for events, organizing catering orders
- Arranging welcome lunches, welcome breakfasts, and other lunch or breakfast meetings
- Track and manage all expenses from the corporate credit card
- Create expense reports, managing receipts from leadership travel
- Assist with document review and edits, applying signatures to documents
- Power point editing and formatting
- Assist during urgent technical issues, including calendar and accessing applications issues
About Synergy Interactive
Synergy Interactive is a National Digital Recruiting Agency specializing in recruiting top professionals in specialized areas like Creative, Interactive, and Technical fields. They work with a variety of industries and offer tailored Full Time and Contract recruiting solutions, as well as Diversity Sourcing services. Candidates receive personalized support and coaching to help them secure their dream job, while clients benefit from a dedicated team that connects them with the best talent aligned with their company's vision.
Full Job Description
About the job
Seeking an Executive Assistant for a notable client in the Milford, OH area.
- Calendaring o Assisting with creating meetings, moving meetings, sending invites for events, and other adjustments in his schedule
- Working with other assistants to find times that work for all higher level leaders o Managing conflicts that may arise on the calendar
- Event/Meeting Planning o Assist with planning events, group meetings, offsites, etc. o Working with senior leadership to plan details of meetings and outings including all travel arrangements, transportation options, food plans, presentation ideas, timeline/schedule, etc.
- Creating calendar invites, managing attendance for the events, organizing catering orders, setting up the conference rooms with audio, catering, and visual as needed o Arranging welcome lunches, welcome breakfasts, and other lunch or breakfast meetings
- Expenses o Track and manage all expenses from the corporate credit card o Create expense reports, managing receipts from leadership travel, submitting reports weekly/monthly (as needed) for non-corporate card charges o Keep track of all fees related to corporate card
- Special projects include assisting with document review and edits, applying signatures to documents other teams provide, power point editing and formatting, etc.
- Assist when possible during urgent technical issues that may arise, including issues with calendars, or accessing applications. This includes also getting in touch with IT
- Calendar Management
- Check calendar daily for conflicts
- Expenses via OKTA /Concur
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