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Legal Administrative Assistant
Proactive Solutions HR • Chicago, IL • Posted 19 days ago via ZipRecruiter
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In-person • Full-time • Entry Level
Job Highlights
Using AI ⚡ to summarize the original job post
We are seeking a motivated and organized Receptionist/Administrative Assistant to join our team in Chicago. This role is essential in ensuring the smooth operation of our office and providing exceptional support to our clients and legal team. The ideal candidate will be a self-starter, detail-oriented, possess excellent communication skills, and be eager to grow within our firm.
Responsibilities
- Greet clients and visitors with a warm and professional demeanor.
- Answer and direct phone calls, taking messages when necessary.
- Manage and maintain the reception area, ensuring it is tidy and presentable.
- Handle incoming and outgoing mail and packages.
- Assist with scheduling appointments and meetings.
- Provide administrative support to the legal team, including filing, scanning, and copying documents.
- Maintain and update client records and case files.
- Assist with data entry and document preparation.
- Coordinate office supplies and inventory management.
- Perform other administrative tasks and special projects as needed.
Qualifications
Required
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Previous experience in a receptionist or administrative assistant role is a plus.
- Strong organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to handle sensitive information with discretion and confidentiality.
- Positive attitude and a strong work ethic.
- Ability to multitask and prioritize tasks effectively.
- Willingness to learn and grow within the firm.
Full Job Description
Job Description
Job Description
Job Title: Receptionist/Admin Assistant
Location: Chicago, IL
About Us: We specialize in providing expert legal services in property tax law. We pride ourselves on our collaborative environment and are dedicated to fostering growth and professional development among our team members.
Job Description:We are seeking a motivated and organized Receptionist/Admin Assistant to join our team in Chicago. This role is essential in ensuring the smooth operation of our office and providing exceptional support to our clients and legal team. The ideal candidate will be a self starter, detail-oriented, possess excellent communication skills, and be eager to grow within our firm.
Responsibilities:
- Greet clients and visitors with a warm and professional demeanor.
- Answer and direct phone calls, taking messages when necessary.
- Manage and maintain the reception area, ensuring it is tidy and presentable.
- Handle incoming and outgoing mail and packages.
- Assist with scheduling appointments and meetings.
- Provide administrative support to the legal team, including filing, scanning, and copying documents.
- Maintain and update client records and case files.
- Assist with data entry and document preparation.
- Coordinate office supplies and inventory management.
- Perform other administrative tasks and special projects as needed.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Previous experience in a receptionist or administrative assistant role is a plus.
- Strong organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to handle sensitive information with discretion and confidentiality.
- Positive attitude and a strong work ethic.
- Ability to multitask and prioritize tasks effectively.
- Willingness to learn and grow within the firm.
What We Offer:
- Competitive salary and benefits package.
- Opportunities for professional development and career advancement.
- A supportive and collaborative work environment.
- Exposure to various aspects of property tax law.
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