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ADMINISTRATIVE ASSISTANT
Compass Group, North America • Gaithersburg, MD 20898 • Posted 14 days ago
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In-person • Full-time • $54,000-$58,000/yr • Mid Level
Job Highlights
Using AI ⚡ to summarize the original job post
The Administrative Assistant position at ESFM, a division of Compass Group, North America, involves providing comprehensive administrative assistance to the Site Operations Team. This role includes arranging and reserving conference rooms, catering, and other services for meetings, multi-tasking in a fast-paced environment, preparing and editing documents, serving as a liaison between the site operations team and stakeholders, and facilitating effective communication and coordination among team members and departments. The position requires previous experience in admin, office management, and strong computer skills.
Responsibilities
- Provide comprehensive administrative assistance to the Site Operations Team.
- Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings.
- Multi-task effectively in a fast-paced and ever-changing work environment.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Serve as a liaison between the site operations team and internal/external stakeholders.
- Facilitate effective communication and coordination among team members and departments.
- Organize and coordinate meetings, including preparing agendas and taking minutes.
- Implement best practices and innovative solutions to enhance site operations support.
- Provide administrative support to senior leadership and team, including calendar management and meeting planning.
- Onboard new site operations team members, ensuring all access requirements are met.
- Facilitate site orientation and tours for new hires.
Qualifications
Required
- Previous admin, office management and strong computer skills.
- Excellent ability to prioritize tasks and manage multiple responsibilities efficiently.
- Strong attention to detail and accuracy in documentation and reporting.
- Exceptional verbal and written communication skills.
- Ability to effectively communicate with team members, executives, and external stakeholders.
- Ability to work collaboratively in a team-oriented environment.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong analytical and problem-solving abilities.
- Excellent time management skills to handle competing priorities and meet deadlines.
- Ability to adapt to changing priorities and manage stress in a fast-paced environment.
- Strong focus on delivering high-quality service to internal and external customers.
- Ability to address and resolve service-related issues promptly.
- Willingness to take on new responsibilities and learn new skills.
About Compass Group, North America
Compass Group North America is a leading foodservice and support services company catering to various industries and environments. They offer a wide range of products and services across their numerous subsidiary companies, focusing on delivering exceptional dining experiences with fresh, seasonal, and responsibly sourced ingredients. With a commitment to customer service and operational excellence, Compass Group continues to set high standards in the foodservice industry.
Full Job Description
ESFM
+ We have an opening for an ADMINISTRATIVE ASSISTANT position.
+ Location: 1 MedImmune Way Gaithersburg, MD 20878. Note: online applications accepted only.
+ Schedule: Full Time; Monday- Friday.
+ Requirement: Previous admin, office management and strong computer skills.
+ Salary: $54,000- 58,000 per year
ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group USA and a Keystone member of the International WELL Building Institute (IWBI).
We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1349966.
The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: http://olivia.paradox.ai/moSkg
Rooted in hospitality, ESFM elevates the workplace experience as the single source of innovative FM solutions that ensure a safe, healthy, and sustainable environment. ESFM's clients include many household names from Life Science, Technology, Oil & Gas and Manufacturing markets.
ESFM self-performs 80% of all IFM solutions provided to clients. Their portfolio of service categories includes Environment, Health & Safety, Facilities Maintenance & Engineering, Sustainability, Janitorial & Industrial Cleaning, Laboratory Support and Workplace solutions. This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees.
In 2020, ESFM (formerly Eurest Services) won the George Graves Award for Facility Management Achievement from the International Facilities Management Association (IFMA).
Responsibilities:
Provide comprehensive administrative assistance to the Site Operations Team, including Workplace Services and Planning, Hard Services, Gaithersburg SHE (Safety, Health, and Environment), and Site Engagement etc.
Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings.
Multi-task effectively in a fast-paced and ever-changing work environment
Prepare and edit correspondence, communications, presentations, and other documents.
Serve as a liaison between the site operations team and internal/external stakeholders.
Facilitate effective communication and coordination among team members and departments.
Organize and coordinate meetings, including preparing agendas and taking minutes.
Implement best practices and innovative solutions to enhance site operations support.
Provide administrative support to senior leadership and team, not limited to calendar management and meeting planning.
Onboard new site operations team members, ensuring all access requirements are met before the new hire's (FTEs & OSPs) are met prior to their arrival.
Facilitate site orientation and tours ensuring new hires have a great experience.
Skills Needed
Excellent ability to prioritize tasks and manage multiple responsibilities efficiently.
Strong attention to detail and accuracy in documentation and reporting.
Exceptional verbal and written communication skills
Ability to effectively communicate with team members, executives, and external stakeholders.
Ability to work collaboratively in a team-oriented environment.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong analytical and problem-solving abilities.
Excellent time management skills to handle competing priorities and meet deadlines.
Ability to adapt to changing priorities and manage stress in a fast-paced environment.
Strong focus on delivering high-quality service to internal and external customers.
Ability to address and resolve service-related issues promptly.
Willingness to take on new responsibilities and learn new skills
Associates at ESFM are offered many fantastic benefits.
Full-time and part-time positions offer the following benefits to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
Full-time positions also offer the following benefits to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs)
About Compass Group: Achieving leadership in the foodservice and facility management industry
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.
Applications are accepted on an ongoing basis.
ESFM maintains a drug-free workplace.
ESFM
+ We have an opening for an ADMINISTRATIVE ASSISTANT position.
+ Location: 1 MedImmune Way Gaithersburg, MD 20878. Note: online applications accepted only.
+ Schedule: Full Time; Monday- Friday.
+ Requirement: Previous admin, office management and strong computer skills.
+ Salary: $54,000- 58,000 per year
ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group USA and a Keystone member of the International WELL Building Institute (IWBI).
We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1349966.
The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: http://olivia.paradox.ai/moSkg
Rooted in hospitality, ESFM elevates the workplace experience as the single source of innovative FM solutions that ensure a safe, healthy, and sustainable environment. ESFM's clients include many household names from Life Science, Technology, Oil & Gas and Manufacturing markets.
ESFM self-performs 80% of all IFM solutions provided to clients. Their portfolio of service categories includes Environment, Health & Safety, Facilities Maintenance & Engineering, Sustainability, Janitorial & Industrial Cleaning, Laboratory Support and Workplace solutions. This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees.
In 2020, ESFM (formerly Eurest Services) won the George Graves Award for Facility Management Achievement from the International Facilities Management Association (IFMA).
Responsibilities:
Provide comprehensive administrative assistance to the Site Operations Team, including Workplace Services and Planning, Hard Services, Gaithersburg SHE (Safety, Health, and Environment), and Site Engagement etc.
Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings.
Multi-task effectively in a fast-paced and ever-changing work environment
Prepare and edit correspondence, communications, presentations, and other documents.
Serve as a liaison between the site operations team and internal/external stakeholders.
Facilitate effective communication and coordination among team members and departments.
Organize and coordinate meetings, including preparing agendas and taking minutes.
Implement best practices and innovative solutions to enhance site operations support.
Provide administrative support to senior leadership and team, not limited to calendar management and meeting planning.
Onboard new site operations team members, ensuring all access requirements are met before the new hire's (FTEs & OSPs) are met prior to their arrival.
Facilitate site orientation and tours ensuring new hires have a great experience.
Skills Needed
Excellent ability to prioritize tasks and manage multiple responsibilities efficiently.
Strong attention to detail and accuracy in documentation and reporting.
Exceptional verbal and written communication skills
Ability to effectively communicate with team members, executives, and external stakeholders.
Ability to work collaboratively in a team-oriented environment.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong analytical and problem-solving abilities.
Excellent time management skills to handle competing priorities and meet deadlines.
Ability to adapt to changing priorities and manage stress in a fast-paced environment.
Strong focus on delivering high-quality service to internal and external customers.
Ability to address and resolve service-related issues promptly.
Willingness to take on new responsibilities and learn new skills
Associates at ESFM are offered many fantastic benefits.
Full-time and part-time positions offer the following benefits to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
Full-time positions also offer the following benefits to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs)
About Compass Group: Achieving leadership in the foodservice and facility management industry
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.
Applications are accepted on an ongoing basis.
ESFM maintains a drug-free workplace.
ESFM
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