Receptionist (2 Openings!) - Billion-Dollar Private Equity Firm

A Billion-Dollar Private Equity Firm with gorgeous offices in Downtown Manhattan is seeking 2 new Receptionists to join their growing team. Both positions report to the VP, Administration who is absolutely lovely and a true mentor/trainer! These two individuals will be sitting up front at reception and will be sharing administrative responsibilities. Candidates must have a minimum of 2-5+ years of applicable experience and a Bachelor’s degree is strongly preferred/required. They should also have excellent time management, organizational, and interpersonal/communication skills, a positive attitude and proactive mentality, a high degree of professionalism, and the ability to work independently and as part of a team. This is an amazing opportunity to join a firm with an excellent reputation and a fantastic work culture.

• Salary depends on experience (80-100k base), plus 20% discretionary bonus eligibility. 100% company-paid medical/dental/vision, 15 vacation days, 5 PTO days, free lunch (fully paid by company), 401k match, etc.
• Hours are 8:00/8:30am-5:00/5:30pm. 5 days in office (M-F).

Responsibilities:

• Reception and Facilities Management duties:
• Screen, answer, and route incoming phone calls. Respond to and address emails and inquiries.
• Welcome guests and receive deliveries.
• Manage, track, and maintain conference room calendars to prevent double bookings.
• General conference room maintenance of to ensure they are in operable conditions throughout the day.
• Support pre-meeting set up and arrange catering, refreshments, AV equipment, etc.
• Troubleshoot AV and technology issues and escalate unresolved issues to tech support vendors.
• Monitor and manage vendors to address office maintenance and cleaning needs.
• Directly manage the purchasing and stocking of the pantry, supply room, and gym.
• Liaise with office vendors (HVAC, floral, plants, building mgmt., copiers, cleaning, linen service, etc.).
• Receive and distribute incoming mail and packages, and coordinate outbound package pick up.
• General maintenance of office as it relates to copiers, pantry, conference rooms, etc.
• Assist with ad hoc projects as needed (i.e., events).
• Administrative duties:
• Provide direct administrative support to Vice President, Administration.
• Responsible for phone coverage and general administrative support.
• Schedule and organize meetings, conference/video calls, and appointments; manage and maintain busy calendar.
• Prepare, process, and submit expense reports.
• Assist with ad hoc projects related to IT/Cybersecurity, facilities, etc.

Required Qualifications:

• Minimum 2-5+ years of applicable reception/administrative experience.
• Bachelor’s degree preferred; not required.
• A high degree of professionalism, initiative, and independence.
• Excellent time management, organizational, and interpersonal skills.
• Someone with a great attitude who is comfortable working autonomously.
• Hands-on problem solver and flexible team player with a “can do” attitude.
• Excellent interpersonal and communication skills (both oral and written).
• Strong Microsoft Office Suite skills.

If you meet the required qualifications and are interested in this role, please apply today.

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