Business Services Manager

Hybrid Business Services Manager

Full Time Direct Hire

111 N. County Farm Road Wheaton, Illinois, 60187

This role is currently a hybrid position working remotely and on site. The role is scheduled to work Monday through Friday from 8:00 AM until 4:30 PM. In this role, you will be responsible for managing and planning for the support services of procurement, central services records management, and leasing

Can you say benefits? This position offers a full benefit package which includes 12 paid holidays, 3 weeks of paid vacation per year and paid sick time. This is also a pension eligible position and the client is a qualifying employer under the Public Service Loan Forgiveness Program

Responsibilities

Supervises and directs all aspects of the procurement, records, and leasing functions for the Health Department.

Monitors divisional budgets to ensure appropriate budget controls.

Manages special projects related to facilities improvements such as space planning and lease administration.

Initiates, prepares, processes, and checks for completeness and accuracy of purchase requisitions.

Assists departments with purchasing processes, procedures and forms to ensure completion in accordance with the Board of Health Purchasing Policies and Procedures.

Interviews vendors and salespeople and develops RFPs for departments relative to purchases and contracting services.

Communicates and advises on all aspects of purchasing policies and procedures.

Adjudicates differences between vendors and the Health Department when conflicts or problems arise on pricing, quality of products or services.

Prepares, negotiates, and administers bid packages and contracts; receives, reviews, evaluates, and makes recommendations for awarding bids; manages the process for facility contracts and leases; maintains records and processes claims for professional and general liability, property loss claims.

Interviews, hires and trains assigned staff; identifies and resolves employee relations and performance issues.

Requirements include:

KNOWLEDGE AND SKILLS: Considerable knowledge of laws, statutes, and regulations related to product and services contracts, records management, facility leasing, and government procurement; considerable knowledge of bidding and negotiating methods; considerable knowledge of business methods, markets and purchasing practices and trends; considerable knowledge.

Considerable skill in analyzing and evaluating bids and specifications; considerable skill in developing and maintaining positive and professional relationships with internal and external customers; considerable skill in negotiating techniques; considerable skill in written and/or verbal communications; considerable skill in administrative aspects of purchasing: considerable skill in planning, assigning, and supervising the work of others.

TRAINING, EDUCATION AND WORK EXPERIENCE:

Bachelor's degree in Business Administration or related field, and five years of experience in purchasing, preferably in public sector procurement, which included contract negotiations; and three years of supervisory experience; or an equivalent combination of training and experience.