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executive assistant
Randstad US • waltham, MA 02454 • Posted 13 days ago
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In-person • Full-time • $100,000-$115,000/yr • Mid Level
Job Highlights
Using AI ⚡ to summarize the original job post
Randstad is seeking an Executive Assistant to support a C-level executive along with several SVPs. This role involves managing calendars, meetings, schedules, and travel across various countries and time zones, requiring experience supporting C-suite executives and project management skills. The ideal candidate will have a bachelor's degree, excellent communication skills, and the ability to manage competing priorities and complex meeting coordination.
Responsibilities
- Manage calendars for multiple executives, including and primarily a C-level and 2 secondary VP level
- Perform complex meeting coordination, finding time across multiple executives, calendars, time zones, and if required, organizations
- Manage travel arrangements and coordination including but not limited to flights, hotel, expense reports, etc. in Concur
- Manage meeting setup and minutes, including preparing and executing agendas, presentations, notes etc.
- Ensure strategic time management and meeting coordination ensuring high priority items are met
- Support leadership team and board meetings
- Draft and manage correspondence and communication coming from the executive office
- Play key role in project management and coordination, ensuring initiatives are met and executed, deadlines are met, and projects are completed in a timely and efficient manner
Qualifications
Required
- 3 years of experience
- Experience supporting 1 or multiple C-suite executives
- 2+ years of experience with Concur
- Proven ability to perform complex calendar management
- Expertise in Google Suite
- Ability to problem solve and manage competing priorities
- Professional, Excellent communication skills
- Bachelor's Degree preferred
Preferred
- 2 years of experience with travel arrangements
- 2 years of experience with calendar management
About Randstad US
Randstad is a wholly-owned subsidiary of Randstad N.V., the world's largest HR services provider. Driven to become the world's most valued 'working life partner', supporting as many people as possible in realizing their true potential throughout their working life, we provide companies with the high quality, diverse, and agile workforces they need while helping people get rewarding jobs and stay relevant in the ever-changing world of work. Randstad offers outsourcing, consulting and workforce management solutions for generalist and specialist disciplines, including technology, engineering, accounting and finance, clinical and non-clinical healthcare, human resources, legal, life sciences, manufacturing and logistics, office and administration and sales and marketing.
Full Job Description
executive assistant.
+ waltham , massachusetts
+ posted september 6, 2024
**job details**
summary
+ $100,000 - $115,000 per year
+ permanent
+ bachelor degree
+ category office and administrative support occupations
+ referenceAB_4603345
job details
Randstad is working with a growth-minded organization to fill a position supporting a C-level executive along with several SVPs. This role is pivotal in managing calendars, meetings, schedules, and travel across various countries and time zones. The ideal candidate will have experience supporting a C-level executive along with project management. Qualifications: -Proven ability to perform complex calendar management -Experience supporting 1 or multiple C-suite executives - 2+ years -Expertise in Concur and Google Suite -Ability to problem solve and manage competing priorities -Professional, Excellent communication skills -Bachelor's Degree preferred
salary: $100,000 - $115,000 per year
shift: First
work hours: 8 AM - 5 PM
education: Bachelors
Responsibilities
-Manage calendars for multiple executives, including and primarily a C-level and 2 secondary VP level
-Perform complex meeting coordination, finding time across multiple executives, calendars, time zones, and if required, organizations
-Manage travel arrangements and coordination including but not limited to flights, hotel, expense reports, etc. in Concur
-Manage meeting setup and minutes, including preparing and executing agendas, presentations, notes etc.
-Ensure strategic time management and meeting coordination ensuring high priority items are met
-Support leadership team and board meetings
-Draft and manage correspondence and communication coming from the executive office
-Play key role in project management and coordination, ensuring initiatives are met and executed, deadlines are met, and projects are completed in a timely and efficient manner
Skills
+ Multi-tasking
+ Creating Presentations
+ Oral Communication
+ Written Communication
+ Web Conferencing
+ Microsoft Office
+ Executive Coaching/Mentoring
+ Google for Business Suite
+ Organizational Skills
+ Interpersonal Skills
+ Problem Solving
+ Handling Confidential Information
+ Prioritizing
+ Working Independently
+ Decision Making
+ Transcribing Notes
+ Preparing Agendas
+ Scheduling Appointments
+ Answering Phones
+ Concur (2 years of experience is required)
+ Travel Arrangements (2 years of experience is preferred)
+ Calendar Management (2 years of experience is required)
Qualifications
+ Years of experience: 3 years
+ Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).
This posting is open for thirty (30) days.
**get in touch**
we are here to help you with your questions.
SC
**sarah cosgrove**
+ +1 617 227 2090 (tel:+1 617 227 2090)
+ sarah.cosgrove@randstadusa.com
+ waltham , massachusetts
+ posted september 6, 2024
**job details**
summary
+ $100,000 - $115,000 per year
+ permanent
+ bachelor degree
+ category office and administrative support occupations
+ referenceAB_4603345
job details
Randstad is working with a growth-minded organization to fill a position supporting a C-level executive along with several SVPs. This role is pivotal in managing calendars, meetings, schedules, and travel across various countries and time zones. The ideal candidate will have experience supporting a C-level executive along with project management. Qualifications: -Proven ability to perform complex calendar management -Experience supporting 1 or multiple C-suite executives - 2+ years -Expertise in Concur and Google Suite -Ability to problem solve and manage competing priorities -Professional, Excellent communication skills -Bachelor's Degree preferred
salary: $100,000 - $115,000 per year
shift: First
work hours: 8 AM - 5 PM
education: Bachelors
Responsibilities
-Manage calendars for multiple executives, including and primarily a C-level and 2 secondary VP level
-Perform complex meeting coordination, finding time across multiple executives, calendars, time zones, and if required, organizations
-Manage travel arrangements and coordination including but not limited to flights, hotel, expense reports, etc. in Concur
-Manage meeting setup and minutes, including preparing and executing agendas, presentations, notes etc.
-Ensure strategic time management and meeting coordination ensuring high priority items are met
-Support leadership team and board meetings
-Draft and manage correspondence and communication coming from the executive office
-Play key role in project management and coordination, ensuring initiatives are met and executed, deadlines are met, and projects are completed in a timely and efficient manner
Skills
+ Multi-tasking
+ Creating Presentations
+ Oral Communication
+ Written Communication
+ Web Conferencing
+ Microsoft Office
+ Executive Coaching/Mentoring
+ Google for Business Suite
+ Organizational Skills
+ Interpersonal Skills
+ Problem Solving
+ Handling Confidential Information
+ Prioritizing
+ Working Independently
+ Decision Making
+ Transcribing Notes
+ Preparing Agendas
+ Scheduling Appointments
+ Answering Phones
+ Concur (2 years of experience is required)
+ Travel Arrangements (2 years of experience is preferred)
+ Calendar Management (2 years of experience is required)
Qualifications
+ Years of experience: 3 years
+ Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).
This posting is open for thirty (30) days.
**get in touch**
we are here to help you with your questions.
SC
**sarah cosgrove**
+ +1 617 227 2090 (tel:+1 617 227 2090)
+ sarah.cosgrove@randstadusa.com
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