Executive Personal Assistant

We're looking for a goal-driven, high-EQ, solutions-oriented Executive Personal Assistant who's ready to step outside of the cubicle and expand their impact (and opportunities) as the right-hand person to a successful Executive who splits time between San Diego and Scottsdale. In this role, you'll help manage his professional and personal activities around a growing business portfolio that includes holdings in real estate, marketing, and restaurants.

Our ideal candidate is a strong communicator, self-manages, and can easily transition from one project focus to another while maintaining extremely high standards of excellence and attention to detail.

This role is primarily focused on executive functions, but will require assistance in personal activities as well.

Start date: ASAP

Employment Status: Contract

Work location: Remote with occasional onsite requirements in the Scottsdale/Phoenix area; occasional travel may be requested (domestically and internationally)

Compensation: $70,000-$80,000 annually (or depending on experience) + monthly healthcare stipend

Position focus areas:

• Business and personal project management (Asana experience a plus): track and update projects with notes on timelines, budgets, expenses, communications, and other relevant information
• Regular check-ins with business leadership to update project notes and timelines
• Heavy calendar management and scheduling reflective of meetings, events, personal appointments, travel, any/all business and personal commitments
• Email management
• Manage vendor communications for real estate projects (including contractors, designers, brand partners, etc.); assist with renovation projects as needed
• Business admin in coordination with internal HR, Legal, and Accounting teams
• Event planning
• Heavy travel coordination for Executive and hosted parties
• House management - coordinate maintenance, housekeeping, deliveries, etc.
• Personal errands, shopping, miscellaneous tasks

Qualifications/Requirements:

• Bachelor's degree with prior experience as an Exec or Personal Assistant
• Must be able to work extremely well remotely and available for monthly onsite meetings as required
• Must be able to travel occasionally to assist with business functions both domestically and internationally (passport required)
• Strong project management abilities, Asana experience preferred
• Experienced booking travel, including international; flights, hotels, dining, activities, etc. creating itineraries, and ensuring stress-free experiences (or as close to as possible)
• Intensely details-focused and organized
• Proficient across G Suite applications - Calendar, Gmail, Docs, Sheets, etc.
• Experienced managing multiple priorities at once
• Strong ability to multi-task with great follow-up skills
• Extremely strong written and verbal communication skills
• Able to roll with punches, adapt, problem-solve
• Can execute autonomously and ask questions needed to move projects forward