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Operations Manager
Providence Partners, LLC • San Antonio, TX 78208 • Posted 1 day ago via LinkedIn
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In-person • Full-time • $55,000-$70,000/yr • Mid Level Manager
Job Highlights
Using AI ⚡ to summarize the original job post
Providence Partners, LLC is seeking a detail-oriented and experienced Operations Manager to oversee day-to-day administrative operations and ensure seamless business functioning. The role involves payroll management, accounts receivable and payable, month-end close, quality assurance, company operations and strategic plan execution, administrative support, and management of an administrative team. The ideal candidate will have proven experience in a similar role, preferably in the real estate or property appraisal industry, and strong knowledge of accounting processes.
Responsibilities
- Process and manage payroll, ensuring accuracy and timeliness.
- Handle employee benefits administration and payroll-related inquiries.
- Oversee the billing process, including invoice generation and payment follow-up.
- Manage vendor payments and ensure all accounts payable are processed accurately and on time.
- Reconcile accounts and handle any discrepancies.
- Perform month-end closing activities, including financial reporting and account reconciliations.
- Prepare and review financial statements to ensure accuracy and compliance with company policies.
- Oversee quality assurance processes to ensure all customer engagements meet company standards.
- Implement and monitor procedures to maintain high levels of customer satisfaction.
- Collaborate with the leadership team to support the execution of the company’s strategic plan.
- Assist in developing and implementing operational strategies that align with company goals.
- Provide insights and recommendations for process improvements and operational efficiency.
- Provide administrative support to the appraisal team and management as needed.
- Assist with the preparation of reports, presentations, and other business documentation.
- Develop a support staff including hiring
Qualifications
Required
- Proven experience as an Office Manager or similar role, preferably in the real estate or property appraisal industry.
- Strong knowledge of payroll, AR, AP, and month-end close processes.
- Proficiency in accounting software and Microsoft Office Suite (Excel, Word, Outlook).
- Excellent organizational and multitasking skills with attention to detail.
- Strong communication and interpersonal skills.
- Ability to work independently and as part of a team in a fast-paced environment.
- Bachelor’s degree in Business Administration, Accounting, or a related field preferred, or equivalent experience.
- Microsoft Office: 1 year
- Accounting software: 1 year
- Payroll, AR and AP: 1 year
Preferred
- Operations Management experience in a Corporate environment
Full Job Description
Job Title: Operations Manager
Location: San Antonio, TX
Salary Range: $55,000 - $70,000 per year
Job Type: Full-Time
Our team is committed to maintaining the highest standards of integrity and excellence in every aspect of our work. We are seeking a detail-oriented and experienced Operations Manager to oversee our day-to-day administrative operations and ensure seamless business functioning.
Key Responsibilities:
Payroll Management:
- Process and manage payroll, ensuring accuracy and timeliness.
- Handle employee benefits administration and payroll-related inquiries.
Accounts Receivable (AR) and Accounts Payable (AP):
- Oversee the billing process, including invoice generation and payment follow-up.
- Manage vendor payments and ensure all accounts payable are processed accurately and on time.
- Reconcile accounts and handle any discrepancies.
Month-End Close:
- Perform month-end closing activities, including financial reporting and account reconciliations.
- Prepare and review financial statements to ensure accuracy and compliance with company policies.
Quality Assurance:
- Oversee quality assurance processes to ensure all customer engagements meet company standards.
- Implement and monitor procedures to maintain high levels of customer satisfaction.
Company Operations & Strategic Plan Execution:
- Collaborate with the leadership team to support the execution of the company’s strategic plan.
- Assist in developing and implementing operational strategies that align with company goals.
- Provide insights and recommendations for process improvements and operational efficiency.
Administrative Support:
- Provide administrative support to the appraisal team and management as needed.
- Assist with the preparation of reports, presentations, and other business documentation.
Management of Administrative Team:
-Develop a support staff including hiring
Human Resources
Marketing
Qualifications:
- Proven experience as an Office Manager or similar role, preferably in the real estate or property appraisal industry.
- Strong knowledge of payroll, AR, AP, and month-end close processes.
- Proficiency in accounting software and Microsoft Office Suite (Excel, Word, Outlook).
- Excellent organizational and multitasking skills with attention to detail.
- Strong communication and interpersonal skills.
- Ability to work independently and as part of a team in a fast-paced environment.
Education:
- Bachelor’s degree in Business Administration, Accounting, or a related field preferred, or equivalent experience.
Benefits:
- Competitive salary within $55,000 - $70,000 per year.
- Health, dental, and vision insurance.
- Paid time off and holidays.
- 401K with matching
-Long Term Disability
Job Type: Full-time
Pay: $55,000.00 - $70,000.00 per year
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Experience:
- Microsoft Office: 1 year (Required)
- Accounting software: 1 year (Required)
- Payroll, AR and AP: 1 year (Required)
- Operations Management experience in a Corporate environment (BIG PLUS)
Ability to Commute:
- San Antonio, TX (Required)
Work Location: In person
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