Administrative Assistant

About HG Medical:

HG Medical is a leading provider of innovative medical device solutions, specializing in high-precision orthopedic implants and instruments. Our commitment to quality and excellence drives us to continuously improve and expand our product offerings to meet the evolving needs of the healthcare industry.

Job Description: Administrative Assistant/Receptionist

The Administrative Assistant/Receptionist at HG Medical plays a vital role in ensuring the smooth operation of our office. This position involves wearing multiple hats and providing essential administrative support to various departments, contributing to the overall growth and success of the company. The ideal candidate will be detail-oriented, organized, and capable of managing a wide range of tasks with professionalism and efficiency.

Key Responsibilities:

• Manage the front desk, greeting and assisting visitors in a professional and welcoming manner.
• Answer and direct incoming calls, and manage company email inquiries.
• Assist with scheduling meetings, managing calendars, and coordinating travel arrangements.
• Prepare, organize, and maintain documents, reports, and presentations.
• Handle data entry, filing, and other clerical tasks as needed.
• Support the HR department with onboarding processes and documentation.
• Assist with expense reports, invoice processing, and tracking office supplies.
• Manage office supplies inventory and coordinate with vendors and service providers.
• Assist in organizing company events, meetings, and team-building activities.
• Support various departments with project-based work, which may include research, data analysis, and report generation.
• Adapt to changing priorities and assist with various administrative tasks as needed.

Qualifications:

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• 2+ years of experience in an administrative role, preferably within the healthcare or medical industry.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Ability to work independently and as part of a team.
• Professional appearance and demeanor.

What We Offer:

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• A collaborative and innovative work environment.
• The chance to make a significant impact in the medical device industry.