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RWJBarnabas Health • NEWARK, NJ 07188 • Posted 11 days ago
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In-person • Full-time • Entry Level
Job Highlights
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The Administrative Assistant at RWJBarnabas Health performs a variety of clerical duties related to the billing, transfer, and discharge of patients. This includes reading notes for clinicians, completing documentation, maintaining hospital systems, assisting patients with service coordination and resource referrals, and ensuring compliance with all regulations. The role requires a high level of typing proficiency, Microsoft Word and Excel knowledge, and a commitment to maintaining accurate and compliant electronic charts.
Responsibilities
- Assist Therapist with all paperwork and general case management.
- Monitor treatment plans for compliance.
- Assists in data collection as directed.
- Assists patients with coordination of services.
- Calls Insurance Companies for authorization and relays information to registration staff for data entry.
- Completes and submits billing slips for all patient visits at the time of service.
- Handles correspondence and requests for information from doctors, lawyers, insurance providers, SSI, etc.
- Maintains electronic charts in BHIS for all patients.
- Performs clerical duties as required: faxing, light typing, telephone coverage, photocopying, taking and delivering messages, Scheduling.com and front desk maintenance, Co-Pay collection.
- Performs required clerical duties relating to the intake, transfer and discharge of a patient.
- Personally responsible for meeting all education and certification requirements.
- Reads all documents and correspondence. Proofreads previous sessions notes from JAWS to Clinician.
- Responsible for CMHC database maintainance.
- Reviews all work for accuracy and compliance with all regulations on a daily basis.
- Schedules patients appointments and checks for patient arrivals via the Scheduling.com system.
- Tracks and monitors all assigned open OPD cases for accuracy and to identify cases to be closed.
Qualifications
Required
- Able to type 55 words per minute.
- Working knowledge of Microsoft Word and Excel (on the job training).
- Successful completion of all Orientation Programs.
- High School Diploma
Preferred
- Bachelor's degree
About RWJBarnabas Health
RWJBarnabas Health is a leading healthcare system in New Jersey, offering a wide range of services including primary and specialty care, emergency services, behavioral health, women's health, pediatric care, cancer treatment, and cardiovascular services. The company was formed in 2015 through a merger between Robert Wood Johnson Health System and Barnabas Health, creating a comprehensive network of medical facilities across the state. Based in West Orange, New Jersey, RWJBarnabas Health focuses on providing high-quality patient care, education, research, and addressing social determinants of health.
Full Job Description
ReaderReq #:0000167190
Category:Clerical / Administrative Support
Status:Full-Time
Shift:Day
Facility:Newark Beth Israel Medical Center
Department:OPMH-Adult
Location:
Newark Beth Israel Medical Ctr, 201 LYONS AVENUE, NEWARK, NJ 07112-2027
Job Title:Reader/Administrative Assistant
Location:Newark Beth Israel Medical Center
Req#:0000167190
Status:Full-Time
Shift:Day
Department name:OPMH-Adult
Job Overview:
Performs all clerical duties required in the process of the billing, transfer and discharge of a patient. Reads all notes for Clinician. Completes all documentation. Maintains all hospital systems for Clinician ie. Scheduling.com CMHC and BHIS. Assists patients with coordination of services and resource referrals. Maintains and monitors all charts for compliance. Carry s out all miscellaneous clerical responsibilities including reception desk and phone coverage.
Qualifications:
Required:
+ Able to type 55 words per minute.
+ Working knowledge of Microsoft Word and Excel On the job training.
+ Successful completion of all Orientation Programs.
+ High School Diploma
Preferred:
+ Bachelors
Certifications and Licenses Required (if applicable):
+ Scheduling Requirements (non-exempt positions):
+ 8:00 5:00
+ Days
+ Full-Time
Essential Functions:
+ Assist Therapist with all paperwork and general case management. Monitor treatment plans for compliance.
+ Assists in data collection as directed. Ie.Census, USTF, CMHC Database, etc.
+ Assists patients with coordination of services ie. housing, food pantries, DVR, medication, etc.
+ Calls Insurance Company s for authorization and relays information to registration staff for data entry.
+ Completes and Submits billing slips for all patient visits at the time of service.
+ Handles correspondence and requests for information from doctors, lawyers, insurance providers, SSI, etc.
+ Maintains electronic charts in BHIS for all patients.
+ Performs all other duties as assigned.
+ Performs clerical duties as required: faxing, light typing, telephone coverage, photocopying, taking and delivering messages, Scheduling.com and front desk maintenance, Co-Pay collection.
+ Performs required clerical duties relating to the intake, transfer and discharge of a patient.
+ Personally responsible for meeting all education and certification requirements: Net-learning, CEU s CPR, BEST. Etc
+ Read all documents and correspondence. Proofreads previous sessions notes from JAWS to Clinician.
+ Responsible for CMHC database maintainance ie. case transfers and closures.
+ Review all work for accuracy and compliance with all regulations on a daily basis.
+ Schedules patients appointments and checks for patient arrivals via the Scheduling.com system Calls patients to remind of upcoming appointments.
+ Track and monitor all assigned open OPD cases for accuracy and to identify cases to be closed.
Benefits and Perks:
At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to supports our employees physical, emotional, social, and financial health.
+ Paid Time Off (PTO)
+ Medical and Prescription Drug Insurance
+ Dental and Vision Insurance
+ Retirement Plans
+ Short & Long Term Disability
+ Life & Accidental Death Insurance
+ Tuition Reimbursement
+ Health Care/Dependent Care Flexible Spending Accounts
+ Wellness Programs
+ Voluntary Benefits (e.g., Pet Insurance)
+ Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!
Choosing RWJBarnabas Health!
RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.
RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.
Equal Opportunity Employer
RWJBarnabas Health is an Equal Opportunity Employer
Category:Clerical / Administrative Support
Status:Full-Time
Shift:Day
Facility:Newark Beth Israel Medical Center
Department:OPMH-Adult
Location:
Newark Beth Israel Medical Ctr, 201 LYONS AVENUE, NEWARK, NJ 07112-2027
Job Title:Reader/Administrative Assistant
Location:Newark Beth Israel Medical Center
Req#:0000167190
Status:Full-Time
Shift:Day
Department name:OPMH-Adult
Job Overview:
Performs all clerical duties required in the process of the billing, transfer and discharge of a patient. Reads all notes for Clinician. Completes all documentation. Maintains all hospital systems for Clinician ie. Scheduling.com CMHC and BHIS. Assists patients with coordination of services and resource referrals. Maintains and monitors all charts for compliance. Carry s out all miscellaneous clerical responsibilities including reception desk and phone coverage.
Qualifications:
Required:
+ Able to type 55 words per minute.
+ Working knowledge of Microsoft Word and Excel On the job training.
+ Successful completion of all Orientation Programs.
+ High School Diploma
Preferred:
+ Bachelors
Certifications and Licenses Required (if applicable):
+ Scheduling Requirements (non-exempt positions):
+ 8:00 5:00
+ Days
+ Full-Time
Essential Functions:
+ Assist Therapist with all paperwork and general case management. Monitor treatment plans for compliance.
+ Assists in data collection as directed. Ie.Census, USTF, CMHC Database, etc.
+ Assists patients with coordination of services ie. housing, food pantries, DVR, medication, etc.
+ Calls Insurance Company s for authorization and relays information to registration staff for data entry.
+ Completes and Submits billing slips for all patient visits at the time of service.
+ Handles correspondence and requests for information from doctors, lawyers, insurance providers, SSI, etc.
+ Maintains electronic charts in BHIS for all patients.
+ Performs all other duties as assigned.
+ Performs clerical duties as required: faxing, light typing, telephone coverage, photocopying, taking and delivering messages, Scheduling.com and front desk maintenance, Co-Pay collection.
+ Performs required clerical duties relating to the intake, transfer and discharge of a patient.
+ Personally responsible for meeting all education and certification requirements: Net-learning, CEU s CPR, BEST. Etc
+ Read all documents and correspondence. Proofreads previous sessions notes from JAWS to Clinician.
+ Responsible for CMHC database maintainance ie. case transfers and closures.
+ Review all work for accuracy and compliance with all regulations on a daily basis.
+ Schedules patients appointments and checks for patient arrivals via the Scheduling.com system Calls patients to remind of upcoming appointments.
+ Track and monitor all assigned open OPD cases for accuracy and to identify cases to be closed.
Benefits and Perks:
At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to supports our employees physical, emotional, social, and financial health.
+ Paid Time Off (PTO)
+ Medical and Prescription Drug Insurance
+ Dental and Vision Insurance
+ Retirement Plans
+ Short & Long Term Disability
+ Life & Accidental Death Insurance
+ Tuition Reimbursement
+ Health Care/Dependent Care Flexible Spending Accounts
+ Wellness Programs
+ Voluntary Benefits (e.g., Pet Insurance)
+ Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!
Choosing RWJBarnabas Health!
RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.
RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.
Equal Opportunity Employer
RWJBarnabas Health is an Equal Opportunity Employer
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