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Administrative Services Clerk
Securitas Security Services USA, Inc. • Parsippany, NJ 07054 • Posted 30+ days ago
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In-person • Full-time • $18.00-$20.00/hr • Entry Level
Job Highlights
Using AI ⚡ to summarize the original job post
The Administrative Services Clerk at Securitas Security Services USA, Inc. is responsible for operating equipment to produce company materials, managing mail and package distribution, and supporting on-cycle processing of Payroll and Accounts Receivable. This role requires excellent communication, organization, and time management skills, as well as a keen attention to detail and great customer service skills. The ideal candidate will be able to work independently and as part of a team, and maintain composure in various professional settings.
Responsibilities
- Print and process company documents including checks and invoices.
- Collect and distribute mail, courier packages, and other materials.
- Support on-cycle processing of Payroll and Accounts Receivable.
- Follow all quality control procedures for documents and materials.
- Operate, maintain, and manage various mechanical equipment.
- Assist with special projects throughout the year.
- Maintain composure in dealing with executives, clients, prospects, government officials, contractors, and staff.
- Handle sensitive and confidential information competently.
- Handle computer usage with moderate comfort.
- Frequently sit, stand, and walk, sometimes for long periods.
- Lift and/or move up to 20 pounds and occasionally 50 pounds or more.
- Work with vendors and departments to support various facility tasks.
- Assist in the ordering and receiving of record boxes.
- Lift and distribute boxes as needed.
- Support the receiving, inventorying, packing, and shipping of company goods.
- Dispense supplies in designated areas.
- Pickup and/or deliver mail or packages to the US Post Office or courier.
- Backup and assist Facilities as needed.
- Complete other tasks as assigned.
Qualifications
Required
- High School Diploma/GED
- Ability to read, write, and communicate effectively
- General knowledge in Microsoft Office Programs (MS Word, Excel, Outlook)
- Valid driver's license and clean driving record for the last 3 years
- Operational knowledge of basic office equipment
- Familiarity with standard office procedures and practices
- Mechanically inclined
- Ability to perform repetitive tasks without sacrificing accuracy
- Ability to carry out multiple assignments concurrently
- Responsible, dependable, and reliable
- Ability to interact effectively across diverse cultures
- Ability to be an effective team member
- Ability to interpret a variety of instructions
Preferred
- Experience working in a mailroom environment
- Experience working in an administrative or customer service role
About Securitas Security Services USA, Inc.
Securitas is a trusted security company that offers a wide range of protective services, including on-site guarding, mobile patrol, and technology-based solutions. With a focus on values like integrity and vigilance, they provide security solutions for businesses of all sizes while also prioritizing sustainability and community involvement. Securitas offers career opportunities and training programs for those interested in the security industry.
Full Job Description
Administrative Services Clerk
**JOB SUMMARY:** The ideal Administrative Services Clerk will have excellent communication abilities, effective organization, and time management skills. In addition, the Candidate will have a keen attention to detail, great customer service skills, including a personable and positive attitude, ability to work independently with little-to-no supervision, and at the same time, be a team player and assist where-ever needed. As the Administrative Services Clerk you will operate equipment to print/produce company materials for distribution to district offices. Pick up, sort, and deliver incoming and outgoing mail/materials as well as accurately ship and receive courier packages.
**BENEFITS:**
Depending on experience, Securitas will offer a starting salary of $18 - $20 per hour, in addition to a full benefits package that includes:
+ Medical, dental, vision, and life insurance
+ 10 accrued vacation days, 4 floating holidays, and 6 sick days
+ 401K
ESSENTIAL FUNCTIONS
+ Print and process company documents including checks and invoices.
+ Collect and distribute mail, courier packages, and other materials.
+ Support on-cycle processing of Payroll and Accounts Receivable, as schedule.
+ Follow all quality control procedures so that the documents, packages, and materials being produced or distributed meet company and industry standards.
+ Operate, maintain, and manage various mechanical equipment including high-capacity printers, fold/stuff/insert machines, and postage scales and meters.
+ Assist with special projects throughout the year.
+ Must maintain composure in dealing with executives, clients, prospects, government officials, contractors, and staff, in group or one-on-one settings, occasionally under conditions of urgency, and in situations requiring high performance and results.
+ Must competently handle sensitive and confidential information.
+ Must be comfortable with a moderate level of computer usage.
+ Frequent sitting, standing, and walking, any of which may be required for long periods of time, and may involve climbing stairs and walking up inclines.
+ Frequent lifting and/or moving up to 20 pounds and occasional lifting and/or moving of 50 pounds or more.
+ Work with vendors and departments to support various facility tasks.
+ Assist in the ordering and receiving of record boxes as requested.
+ Lift and distribute boxes that need to be stored or retrieved.
+ Support the receiving, inventorying, packing, and shipping of company goods, supplies, or materials as directed.
+ Dispense supplies in designated areas as directed.
+ Pickup and/or deliver mail or packages to the US Post Office or alternate courier pickup location.
+ Backup and assist Facilities as needed.
+ Complete other tasks as assigned.
**EDUCATION/EXPERIENCE:**
+ H.S. Diploma/GED and ability to read, write, and communicate effectively, is required.
+ Experience working in a mailroom environment is preferred.
+ Experience working in an administrative or customer service role is favorable.
**COMPETENCIES:**
+ General knowledge in Microsoft Office Programs including, but not limited to: MS Word, MS Excel, MS Outlook.
+ Must have a valid driver's license and clean driving record for the last 3 years.
+ Operational knowledge of basic office equipment including telephones, postal machines, printers, and copiers.
+ Familiarity with standard office procedures and practices.
+ Mechanically inclined - must be able to work with electronic and mechanical equipment comfortably.
+ Must be able to perform repetitive tasks, without sacrificing accuracy (attention to detail)
+ Ability to carry out multiple assignments concurrently.
+ Must be able to demonstrate that you are responsible, dependable, and reliable.
+ Ability to interact effectively at all levels and across diverse cultures.
+ Ability to be an effective team member and handle project assignments responsibly.
+ Ability to interpret a variety of instructions furnished in written, oral, diagrammatic, or schedule form.
+ A willingness to learn is essential as the position adapts to changes in the organization.
+ Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey.
If joining our team sounds like the right fit for you, please click apply today!
Company Website: https://www.securitasinc.com
EOE M/F/Vet/Disabilities
\#AF-SSCorp
**About Us**
Securitas employees come from all walks of life, bringing with them a variety of distinctive skills and perspectives. United through our common purpose, we provide the security needed to safeguard our clients' assets and people. Our core values - Integrity, Vigilance and Helpfulness - are represented by the three red dots in the Securitas logo. If you live by these values, we're looking for you to join the Securitas team.
**About the Team**
Our Company Mission:
Securitas' mission is to protect homes, workplaces, and communities by providing the security services they need to protect their assets, safeguard their people, and maintain their ability to generate profits.
Our Values:
Securitas' core values - Integrity, Vigilance and Helpfulness - are the foundation for our employees to build trust with customers, colleagues, and the surrounding community.
Integrity:
Securitas employees are honest and trusted by customers to safeguard their premises and valuables. We don't compromise on integrity and create an open forum for our employees and customers to voice opinions, report improprieties, and share information.
Vigilance:
Seeing, hearing, and evaluating. A Securitas employee is always attentive and often notices things that others don't. Their vigilance is necessary in order to be aware of potential risks or incidents that may take place on our customers' premises.
Helpfulness:
As part of an on-going effort to ensure safety, Securitas employees are always ready to help if an incident occurs that requires intervention regardless of whether or not it is directly related to their job.
**JOB SUMMARY:** The ideal Administrative Services Clerk will have excellent communication abilities, effective organization, and time management skills. In addition, the Candidate will have a keen attention to detail, great customer service skills, including a personable and positive attitude, ability to work independently with little-to-no supervision, and at the same time, be a team player and assist where-ever needed. As the Administrative Services Clerk you will operate equipment to print/produce company materials for distribution to district offices. Pick up, sort, and deliver incoming and outgoing mail/materials as well as accurately ship and receive courier packages.
**BENEFITS:**
Depending on experience, Securitas will offer a starting salary of $18 - $20 per hour, in addition to a full benefits package that includes:
+ Medical, dental, vision, and life insurance
+ 10 accrued vacation days, 4 floating holidays, and 6 sick days
+ 401K
ESSENTIAL FUNCTIONS
+ Print and process company documents including checks and invoices.
+ Collect and distribute mail, courier packages, and other materials.
+ Support on-cycle processing of Payroll and Accounts Receivable, as schedule.
+ Follow all quality control procedures so that the documents, packages, and materials being produced or distributed meet company and industry standards.
+ Operate, maintain, and manage various mechanical equipment including high-capacity printers, fold/stuff/insert machines, and postage scales and meters.
+ Assist with special projects throughout the year.
+ Must maintain composure in dealing with executives, clients, prospects, government officials, contractors, and staff, in group or one-on-one settings, occasionally under conditions of urgency, and in situations requiring high performance and results.
+ Must competently handle sensitive and confidential information.
+ Must be comfortable with a moderate level of computer usage.
+ Frequent sitting, standing, and walking, any of which may be required for long periods of time, and may involve climbing stairs and walking up inclines.
+ Frequent lifting and/or moving up to 20 pounds and occasional lifting and/or moving of 50 pounds or more.
+ Work with vendors and departments to support various facility tasks.
+ Assist in the ordering and receiving of record boxes as requested.
+ Lift and distribute boxes that need to be stored or retrieved.
+ Support the receiving, inventorying, packing, and shipping of company goods, supplies, or materials as directed.
+ Dispense supplies in designated areas as directed.
+ Pickup and/or deliver mail or packages to the US Post Office or alternate courier pickup location.
+ Backup and assist Facilities as needed.
+ Complete other tasks as assigned.
**EDUCATION/EXPERIENCE:**
+ H.S. Diploma/GED and ability to read, write, and communicate effectively, is required.
+ Experience working in a mailroom environment is preferred.
+ Experience working in an administrative or customer service role is favorable.
**COMPETENCIES:**
+ General knowledge in Microsoft Office Programs including, but not limited to: MS Word, MS Excel, MS Outlook.
+ Must have a valid driver's license and clean driving record for the last 3 years.
+ Operational knowledge of basic office equipment including telephones, postal machines, printers, and copiers.
+ Familiarity with standard office procedures and practices.
+ Mechanically inclined - must be able to work with electronic and mechanical equipment comfortably.
+ Must be able to perform repetitive tasks, without sacrificing accuracy (attention to detail)
+ Ability to carry out multiple assignments concurrently.
+ Must be able to demonstrate that you are responsible, dependable, and reliable.
+ Ability to interact effectively at all levels and across diverse cultures.
+ Ability to be an effective team member and handle project assignments responsibly.
+ Ability to interpret a variety of instructions furnished in written, oral, diagrammatic, or schedule form.
+ A willingness to learn is essential as the position adapts to changes in the organization.
+ Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey.
If joining our team sounds like the right fit for you, please click apply today!
Company Website: https://www.securitasinc.com
EOE M/F/Vet/Disabilities
\#AF-SSCorp
**About Us**
Securitas employees come from all walks of life, bringing with them a variety of distinctive skills and perspectives. United through our common purpose, we provide the security needed to safeguard our clients' assets and people. Our core values - Integrity, Vigilance and Helpfulness - are represented by the three red dots in the Securitas logo. If you live by these values, we're looking for you to join the Securitas team.
**About the Team**
Our Company Mission:
Securitas' mission is to protect homes, workplaces, and communities by providing the security services they need to protect their assets, safeguard their people, and maintain their ability to generate profits.
Our Values:
Securitas' core values - Integrity, Vigilance and Helpfulness - are the foundation for our employees to build trust with customers, colleagues, and the surrounding community.
Integrity:
Securitas employees are honest and trusted by customers to safeguard their premises and valuables. We don't compromise on integrity and create an open forum for our employees and customers to voice opinions, report improprieties, and share information.
Vigilance:
Seeing, hearing, and evaluating. A Securitas employee is always attentive and often notices things that others don't. Their vigilance is necessary in order to be aware of potential risks or incidents that may take place on our customers' premises.
Helpfulness:
As part of an on-going effort to ensure safety, Securitas employees are always ready to help if an incident occurs that requires intervention regardless of whether or not it is directly related to their job.
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