Executive Assistant

Our client, a thriving private equity firm in Santa Monica, is seeking an Executive Assistant and true right-hand to join their team.

Job Description: Executive Assistant

Location: Onsite in Santa Monica

Compensation:

$90,000 - $120,000 + an attractive bonus structure and comprehensive benefits package.

Overview:

We are partnering with a thriving private equity firm in their quest for a dynamic individual to serve as a strategic business partner, directly supporting a confidential C-Suite executive at their bustling downtown Santa Monica office. The ideal candidate will demonstrate keen judgment and proactive initiative to maintain a seamless workflow. This role encompasses four days on-site and one day of remote work per week.

Key Responsibilities:

• Offer superior strategic assistance to the founder, encompassing calendar management and coordination of internal and external meetings.
• Organize and synchronize board meeting schedules.
• Arrange both domestic and international travel logistics, handling flights, accommodations, and visa requirements when necessary.
• Act as a primary point of contact for both internal and external stakeholders.
• Strategize, coordinate and execute various events, including the annual conference.
• Manage expense reporting procedures.
• Provide light administrative support to other team members.
• Assist in office operations, including procurement of supplies and vendor coordination.
• Undertake project management responsibilities and ad hoc duties as required.

Qualifications:

• A bachelor's degree is a prerequisite.
• Possess a minimum of 5+ years of administrative support experience.
• Prior experience in the financial services sector is advantageous.
• Proficiency in the Microsoft Office suite is essential.
• Excellent written and verbal communication skills are imperative.
• Demonstrated ability to manage multiple priorities, coordinate administratively, and handle logistics efficiently.
• Strong organizational skills, attention to detail, and adeptness in multitasking with a commitment to follow-up.

Please submit your resume for consideration!

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.