Office Services Assistant

We're looking for an Office Services Assistant to support with general facilities tasks. If you're organized, can handle a variety of tasks, and enjoy working in a dynamic environment, we'd love to hear from you!

Responsibilities:

Mail and Packages:

• Sort, distribute, and process incoming and outgoing mail and packages.
• Coordinate, prepare, and scan all incoming/outgoing mail for electronic or physical delivery.
• Track courier and accountable items such as FedEx, UPS, and certified mail.
• Prepare and process inter-office pouches.

Office Supplies:

• Maintain and distribute office supplies.
• Keep inventory and restock pantry areas.
• Ensure the accuracy of required reports, logs, and measurements.

Office Moves:

• Assist with office moves and setup for new arrivals.
• Collaborate with fellow team members on building maintenance requests.
• Create ID badges for new personnel and visitors.

Event Coordination:

• Help set up conference rooms for meetings and events.
• Coordinate internal and external events, including supplies, signage, room setup, and other requests.
• Monitor meeting start times and ensure rooms are vacated on schedule.

Visitor Management:

• Serve as a primary point of contact for visitors and guests.
• Arrange temporary IDs for visiting attorneys.
• Check visitor offices before and after visits to ensure proper setup.

Qualifications:

• 2+ years in customer service, ideally in a law firm.
• Bachelor’s degree preferred, or equivalent combination of education and work experience.
• Excellent written and verbal communication.
• Strong customer service focus.
• Attention to detail and ability to work under pressure.
• Proficient with the MS Office Suite and basic internet skills.
• Experience with document management systems is a plus.

Please send your resume to katherine@matfar.com.

Matura Farrington is an EEOC employer and will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance and all other local, state and federal laws.