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Legal Assistant
Robert Half • Woodbury, NY • Posted 12 days ago via ZipRecruiter
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In-person • Full-time • Mid Level
Job Highlights
Using AI ⚡ to summarize the original job post
Our client, an AV-rated firm with more than 200 attorneys nationwide, is seeking a Legal Assistant with a minimum of 2+ years of experience. The role involves preparing and editing various legal documents, managing complex document production, drafting simple pleadings and correspondence, preparing court filings, and assisting with trial preparation among other duties. The ideal candidate will have exceptional organization skills, excellent writing and communication skills, and proficiency in Microsoft Office programs.
Responsibilities
- Prepares, edits and proofreads a variety of documents (correspondence, agreements and pleadings).
- Manages and assists complex document production (including Bates Stamping).
- Drafts simple pleadings and correspondence.
- Prepares court filings and files with various courts (traditional and e-filings).
- Creates Table of Contents and Table of Authorities utilizing tables function in Microsoft Word.
- Prepares/finalizes discovery (propounded and/or responses).
- Communicates with court staff regarding various issues.
- Maintains calendars to include coordination and scheduling meetings, depositions, conference calls, send calendar invites and reminders, reserve conference rooms.
- Track deadlines and status of cases/matters, and update attorneys on court deadlines.
- Prepares Trial Memorandum and calendar all appearances/deadlines.
- Schedules local and out-of-town depositions; schedules conference rooms, coordinates court reporter/videographer.
- Coordinates Mediation dates.
- Assists with trial preparation: create trial notebooks; coordinates trial copy jobs with copy service; coordinates delivery and picks up of trial notebooks, etc. from court.
- Answers telephones taking detailed messages. At request of attorneys, provide follow up and interact with clients, outside counsel and others.
Qualifications
Required
- 2+ years of relevant experience
- Exceptional organization skills
- Excellent writing and communication skills
- Ability to multitask and prioritize workload
- Teamwork oriented
- Proficient in Microsoft Office programs
- Knowledge of legal terminology and principles
- Ability to analyze legal documents and ensure accuracy
- Ability to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
About Robert Half
Robert Half, the world’s first and largest specialized talent solutions firm, connects opportunities at great companies with highly skilled job seekers. We offer contract, temporary and permanent placement solutions for roles in finance and accounting, technology, marketing and creative, legal, and administrative and customer support. Named to Fortune’s World’s Most Admired Companies and 100 Best Companies to Work For® lists and a Forbes Best Employer for Diversity, Robert Half is the parent company of Protiviti®. Robert Half is traded on the New York Stock Exchange (symbol: RHI) and is a member of the S&P 500 index.
Full Job Description
Job Description
Our client is an AV-rated® firm designated one of the “Best Companies to Work For”, is seeking candidates with a minimum of 2+ years of experience as a Legal Assistant to join our team. The candidate would be joining a growing, dynamic firm with more than 200 attorneys nationwide.
- Prepares, edits and proofreads a variety of documents (correspondence, agreements and pleadings).
- Manages and assists complex document production (including Bates Stamping).
- Drafts simple pleadings and correspondence.
- Prepares court filings (make copies for filing, service copies, prepare attorney service order slip) and files with various courts (traditional and e-filings).
- Creates Table of Contents and Table of Authorities utilizing tables function in Microsoft Word and create them with accuracy.
- Prepares/finalizes discovery (propounded and/or responses).
- Communicates with court staff regarding various issues.
- Maintains calendars to include coordination and scheduling meetings, depositions, conference calls, send calendar invites and reminders, reserve conference rooms. Track deadlines and status of cases/matters, and update attorneys on court deadlines.
- Prepares Trial Memorandum and calendar all appearances/deadlines.
- Schedules local and out-of-town depositions; schedules conference rooms (in office and remotely), coordinates court reporter/videographer.
- Coordinates Mediation dates.
- Assists with trial preparation: create trial notebooks; coordinates trial copy jobs with copy service; coordinates delivery and picks up of trial notebooks, etc. from court.
- Answers telephones taking detailed messages. At request of attorneys, provide follow up and interact with clients, outside counsel and others.
- Other duties, as needed, to support the firm and office operations.
Qualifications
- 2+ years of relevant experience
- Exceptional organization skills.
- Excellent writing and communication skills.
- Ability to multitask and prioritize workload.
- Teamwork oriented.
- Proficient in Microsoft Office programs.
- Knowledge of legal terminology and principles.
- Ability to analyze legal documents and ensure accuracy.
- Ability to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.
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