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Office Admin Coordinator
Canon USA & Affiliates • ATLANTA, GA 30309 • Posted 10 days ago
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In-person • Full-time • Entry Level
Job Highlights
Using AI ⚡ to summarize the original job post
The Office Administration Coordinator at Canon USA & Affiliates is responsible for providing administrative support within the administration function, including data gathering, invoice processing, scheduling, supply ordering, and maintaining chargeback allocations. This role also involves assisting with onboarding and offboarding support services, asset management, data entry, and individual user delivery for employees working from home.
Responsibilities
- Answer the telephones, takes messages, typing as required.
- Handle basic inquiries and interacts with peers and management-level staff, primarily with inside contacts.
- Make travel arrangements on an infrequent basis
- Solve routine problems and refers more complex issues to higher levels
- Create reports requiring some manipulation of information, but generally uses established data or information provided by others
- Assist with onboarding and offboarding support services
- Assist with asset management
- Update CREST system with seat assignments and telephone numbers for new hires
- Data entry
- Individual user delivery support
- Assist employees working from home with equipment and phone issues
- General shared office support
Qualifications
Required
- High school Diploma or equivalent
- 2+ years' experience working in a professional office environment
- Capable of understanding all aspects of the job and their practical applications to problems and situations ordinarily encountered
- Proficient in Microsoft Office software
- Excellent customer service, professional attitude and appearance
- Ability to work overtime & meet deadlines
- Adherence and support of CBPS Core Values
Preferred
- Good organizational skills
About Canon USA & Affiliates
Canon Inc. is a multinational corporation based in Tokyo, Japan, specializing in imaging and optical products. The company offers a wide range of products including cameras, printers, medical equipment, and semiconductor fabrication equipment. Canon maintains a strong global presence and is known for its innovation and customer satisfaction.
Full Job Description
**Overview**
The primary job duty for Office Administration Coordinator is to provide administrative support within the administration function, including (not limited to): project data gathering, invoice processing, various scheduling and calendar maintenance, supply ordering, and maintaining various chargeback allocations.
**Responsibilities**
Core Activities:
+ Answer the telephones, takes messages, typing as required.
+ Handle basic inquiries and interacts with peers and management-level staff, primarily with inside contacts.
+ Make travel arrangements on an infrequent basis
+ Solve routine problems and refers more complex issues to higher levels
+ Create reports requiring some manipulation of information, but generally uses established data or information provided by others
Office Administration Coordinator may also assist Customer with the following:
+ Onboarding Support Services related to employees working from home that need assistance with setting up their computer equipment, downloading certain software and applications, and assigning work phone numbers.
+ Off boarding Support Services related to collecting employee equipment laptops, cell phones, iPads, and other desk equipment.
+ Asset Management - assist Customer in preparing the ITADs for the disposal of all outdated, unused equipment (i.e. laptops, docking stations, monitors, etc.). All serial numbers/service tags must be entered into an excel sheet and downloaded into the Asset Track Management System
+ Update Customer's CREST system with the seat assignments and telephone numbers (both cell & desk) for new hires.
+ Data entry
+ Individual user delivery - Offer support to employees who have laptop issues and need new laptops ordered and shipped to their homes. Cell phone issues, assist in obtaining upgrades and/or replacement phones to the employees who need them.
+ Assist employees working from home (due to COVID-19) by ordering needed equipment (monitors, docking stations, keyboards, cables, etc.) and having it shipped to their homes.
+ General shared office support
**Qualifications**
+ High school Diploma or equivalent.
+ 2+ years' experience working in a professional office environment
+ Capable of understanding all of the aspects of the job and their practical
+ applications to problems and situations ordinarily encountered.
+ Proficient in Microsoft Office software
+ Excellent customer service, professional attitude and appearance are a must.
+ Ability to work overtime & meet deadlines.
+ Adherence and support of CBPS Core Values: Focusing on Results & Customers, Be Innovative and Quality Driven and Performing Ethically.
+ Good organizational skills
**PHYSICAL DEMANDS/WORKING CONDITIONS/MENTAL QUALIFICATIONS**
+ Mentalqualifications include ability tooversee all services contracted by the clientwith the highest level of customer service, and to evaluate and resolve high priority and complex problems through communication and negotiation with clients, vendors, and internal staff.
**What We Offer:**
+ Competitive pay & benefits!
+ Comprehensive training and development programs that prepare employees to advance from within.
+ A company focused on creating a positive work and client environment.
+ Employee discounts on entertainment, products, and services nationwide!
**_Come Join Our Team!_**
**Job Locations** _US-GA-ATLANTA_
**Posted Date** _1 week ago_ _(9/11/2024 9:50 AM)_
**_Requisition ID_** _2024-18545_ **_\# of Openings_** _1_ **_Position Type (Portal Searching)_** _Regular Full-Time_
The primary job duty for Office Administration Coordinator is to provide administrative support within the administration function, including (not limited to): project data gathering, invoice processing, various scheduling and calendar maintenance, supply ordering, and maintaining various chargeback allocations.
**Responsibilities**
Core Activities:
+ Answer the telephones, takes messages, typing as required.
+ Handle basic inquiries and interacts with peers and management-level staff, primarily with inside contacts.
+ Make travel arrangements on an infrequent basis
+ Solve routine problems and refers more complex issues to higher levels
+ Create reports requiring some manipulation of information, but generally uses established data or information provided by others
Office Administration Coordinator may also assist Customer with the following:
+ Onboarding Support Services related to employees working from home that need assistance with setting up their computer equipment, downloading certain software and applications, and assigning work phone numbers.
+ Off boarding Support Services related to collecting employee equipment laptops, cell phones, iPads, and other desk equipment.
+ Asset Management - assist Customer in preparing the ITADs for the disposal of all outdated, unused equipment (i.e. laptops, docking stations, monitors, etc.). All serial numbers/service tags must be entered into an excel sheet and downloaded into the Asset Track Management System
+ Update Customer's CREST system with the seat assignments and telephone numbers (both cell & desk) for new hires.
+ Data entry
+ Individual user delivery - Offer support to employees who have laptop issues and need new laptops ordered and shipped to their homes. Cell phone issues, assist in obtaining upgrades and/or replacement phones to the employees who need them.
+ Assist employees working from home (due to COVID-19) by ordering needed equipment (monitors, docking stations, keyboards, cables, etc.) and having it shipped to their homes.
+ General shared office support
**Qualifications**
+ High school Diploma or equivalent.
+ 2+ years' experience working in a professional office environment
+ Capable of understanding all of the aspects of the job and their practical
+ applications to problems and situations ordinarily encountered.
+ Proficient in Microsoft Office software
+ Excellent customer service, professional attitude and appearance are a must.
+ Ability to work overtime & meet deadlines.
+ Adherence and support of CBPS Core Values: Focusing on Results & Customers, Be Innovative and Quality Driven and Performing Ethically.
+ Good organizational skills
**PHYSICAL DEMANDS/WORKING CONDITIONS/MENTAL QUALIFICATIONS**
+ Mentalqualifications include ability tooversee all services contracted by the clientwith the highest level of customer service, and to evaluate and resolve high priority and complex problems through communication and negotiation with clients, vendors, and internal staff.
**What We Offer:**
+ Competitive pay & benefits!
+ Comprehensive training and development programs that prepare employees to advance from within.
+ A company focused on creating a positive work and client environment.
+ Employee discounts on entertainment, products, and services nationwide!
**_Come Join Our Team!_**
**Job Locations** _US-GA-ATLANTA_
**Posted Date** _1 week ago_ _(9/11/2024 9:50 AM)_
**_Requisition ID_** _2024-18545_ **_\# of Openings_** _1_ **_Position Type (Portal Searching)_** _Regular Full-Time_
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