Research Development Assistant

Details

**Open Date** 09/11/2024

**Requisition Number** PRN39833B

**Job Title** Grant/Contract Officer II

**Working Title** Research Development Assistant

**Job Grade** E

**FLSA Code** Professional

**Patient Sensitive Job Code?** No

**Standard Hours per Week** 40

**Full Time or Part Time?** Full Time

**Shift** Day

**Work Schedule Summary**

**VP Area** President

**Department** 01214 - HCI Research Admin Dept

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** External Posting

**Pay Rate Range** 45000 - 56000

**Close Date**

**Open Until Filled** Yes

**Job Summary**

Work in a collaborative, positive Research Administration environment. Be part of a small team working to develop and project manage multi-project, training, and institutional federal grants at a challenging and rewarding tempo.

Desirable candidate will have demonstrated a strong organizational capacity and attention to detail, excellent communication skills, and the ability to balance priorities while ensuring follow through with a diverse set of responsibilities.

This is a hybrid position, the expectation is in office at least 1 day a week and remote up to 4 days. This may change based on departmental needs.

It is expected the Grant/Contract Officer will learn about federal grant applications while performing a diverse set of tasks, working closely with our team and with the grants and contracts pre-award team at Huntsman Cancer Institute ( HCI ).

Duties and responsibilities will include various communication, administration, organization, formatting, and grant support tasks. This position will also work as needed with HCI's Cancer Center Support Grant ( CCSG ) team, helping to manage data collection, reporting, and grant preparation for that major grant.

The ideal candidate is someone who intends to stay with us for at least three years, during which time they can expect to gain experience and training that can directly translate into a long-term career with HCI and the University of Utah with the potential to advance as a grants and contracts officer or other related role. This position will report to the Associate Director of Research Development, Huntsman Cancer Institute ( HCI ). In your cover letter, please address the following: your current organization, job or role, career goals, and strengths.

_Huntsman Cancer Institute is committed to cancer prevention, care, and survivorship for all communities within the area we serve - which includes Idaho, Montana, Nevada, Utah, and Wyoming - with impact worldwide._

_In your cover letter or during your interview process, we invite you to share how your professional experiences have prepared you to serve as a member of our team as we work to reduce the cancer burden experienced by all people and communities. This may include description of your prior experiences related to research, prevention, clinical care, community engagement/outreach, training, administration, or other areas relevant to Huntsman Cancer Institute's mission and this position._

**Responsibilities**

+ Manage email distribution of grant announcements, memos, letters, presentations, spreadsheets, and other materials as needed by the Research Development Office

+ Assist and support the team in the formatting and preparation of grant proposal documents, institutional reports, and presentations

+ Provide basic support for administrative tasks, working with colleagues and manager to complete and track assignments

+ Maintain computer filing systems and excel tracking sheets

+ Collect and organize information and data as guided

+ Prioritize tasks in the handling of multiple projects or assignments at once, meet deadlines

+ Maintain high standards for email communication, written work, scheduling, and organizing tasks

+ Apply format and style templates to new documents, presentations, and data tables. Copy editing of documents received for format and style per a style guide

+ Develop and maintain an awareness of Research Developments goals for assigned duties and accomplishments

Target Characteristics:

Strong attention to detail, highly proficient at written and verbal communication, and enjoy learning new administrative tasks. Strong proficiency in Microsoft Office suite, specifically Outlook, Word, and PowerPoint. Proficiency in the use of Adobe Acrobat and Microsoft Excel. Requires excellent organizational skills and attention to detail, while maintaining sight of the big picture. Displays integrity and is willing to request additional instruction to complete a task or project. Hardworking, flexible, able to prioritize, and works to meet deadlines. Comfortable and effective working in diverse groups of individuals. Has a positive attitude and is approachable. Strong eye for visual layout of documents. Looking to learn about federal grants and their administrative management to advance in their career.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

**Work Environment and Level of Frequency typically required**

Nearly Continuously: Office environment.

**Physical Requirements and Level of Frequency that may be required**

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

**Minimum Qualifications**

Bachelor's degree **or** 8 years of relevant work experience or equivalency (one year of education can be substituted for two years of related work experience).

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

**Preferences**

+ Bachelor's degree (BA or BS) strongly preferred

+ Three years full-time administrative experience with demonstrated human relations and effective communication skills

+ Expertise with office and writing/presentation software (Microsoft Office, Adobe Acrobat)

+ Familiarity with higher education environment is desirable

**Type** Benefited Staff

**Special Instructions Summary**

**Additional Information**

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.