Human Resources Assistant

*PART TIME Position* (20 hours/week)

HR Office Assistant

Contract: 6 months; potential to convert

Onsite: Peabody, MA 01960

Hours: 20 hours/week

Must Haves:

• High School Diploma or Equivalent
• 1+ year HR experience or exposure
• Experience with data entry into ADP Workforce
• US Citizenship required

Preferred:

• Intermediate experience with Excel(required) and PowerPoint
• Certification in Human Resources is a plus

Job Description:

We are seeking a meticulous Office Assistant to provide administrative support primarily to our HR and Accounting departments. The ideal candidate will be adept at handling various administrative tasks, including managing paperwork, scheduling, and maintaining employee records. Familiarity with office procedures and proficiency with office equipment are essential.

Key Responsibilities:

• Prepare and manage new employee paperwork and support the onboarding process.
• Organize and maintain employee records and HR documentation.
• Address employee inquiries regarding HR policies and procedures.
• Assist with benefits administration and enrollment processes.
• Oversee I9 management and coordinate employee training and development activities.
• Support the HR team with special projects and initiatives as needed.
• Distribute incoming mail and manage office supply inventory for the Accounting department.
• Assist with creating and maintaining business documents and correspondence using MS Office.
• Perform data checking and scrubbing, and conduct research as required.
• Handle various ad hoc tasks, such as mailing checks and post office runs.
• Create and maintain purchase orders and assist with simple office equipment maintenance.
• Manage front door access, greet visitors, and ensure security protocols are followed.
• Assist with travel arrangements, including restaurant reservations and hotel bookings.
• Schedule appointments and set up conference rooms for meetings.
• File and scan documents, and help organize and maintain common office areas with light cleaning tasks.
• Maintain the honor snack system and manage data entry into databases.
• Additional Duties: Perform other related tasks as assigned to support the smooth operation of the office.

If you have a keen eye for detail and a passion for providing top-notch administrative support, we encourage you to apply