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Litigation Administrative Assistant
Find Great People | FGP • Los Angeles, CA 90079 • Posted 2 days ago via LinkedIn
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In-person • Full-time • Mid Level
Job Highlights
Using AI ⚡ to summarize the original job post
We are seeking a proactive and detail-oriented Litigation Administrative Assistant to provide high-level administrative support to our busy team of 4-5 Attorneys. The ideal candidate will have at least 3 years of recent experience in litigation within a law firm, a strong understanding of California court rules, and a "can do" attitude. This role involves preparing legal documents, managing calendars, docketing, client engagements, and general administrative tasks.
Responsibilities
- Prepare, revise, and finalize legal documents, including correspondence, pleadings, and discovery materials.
- Maintain and manage attorney calendars, scheduling appointments, and court dates.
- Apply proficient knowledge of docketing rules for California jurisdictions.
- Open new client/matter engagements and assist with billing/client invoices.
- Provide general administrative support, including handling incoming communications, organizing files, and performing additional duties as needed.
Qualifications
Required
- Minimum of 3 years of recent litigation experience within a law firm.
- Strong understanding of both State and Federal litigation processes.
- High school diploma or equivalent.
- Proficient in California court system rules.
- Experience with E-Filing (File to Serve).
Preferred
- College degree.
- Familiarity with document management systems, docketing systems, and billing/time entry programs.
- Excellent organizational and time-management skills.
- Strong attention to detail.
- Ability to work independently with minimal supervision.
- Proactive with a problem-solving mindset.
- Capable of working effectively in a dynamic and fast-paced environment.
- Strong communication skills and ability to work collaboratively with a team.
Full Job Description
We are seeking a proactive and detail-oriented Litigation Administrative Assistant to provide high-level administrative support to our busy team of 4-5 Attorneys. The ideal candidate will have at least 3 years of recent experience in litigation within a law firm, a strong understanding of California court rules, and a "can do" attitude. You’ll be instrumental in ensuring the smooth operation of our litigation processes by anticipating needs, finding solutions, and contributing actively to the team.
Key Responsibilities:
- Legal Document Preparation: Prepare, revise, and finalize legal documents, including correspondence, pleadings, and discovery materials.
- Calendar Management: Maintain and manage attorney calendars, scheduling appointments, and court dates.
- Docketing: Apply proficient knowledge of docketing rules for California jurisdictions.
- Client Engagements: Open new client/matter engagements and assist with billing/client invoices.
- Administrative Tasks: Provide general administrative support, including handling incoming communications, organizing files, and performing additional duties as needed.
Qualifications:
- Experience: Minimum of 3 years of recent litigation experience within a law firm, with a strong understanding of both State and Federal litigation processes.
- Education: High school diploma or equivalent required; college degree preferred.
- Skills:
- Proficient in California court system rules.
- Experience with E-Filing (File to Serve) is required
- Familiarity with document management systems, docketing systems, and billing/time entry programs preferred.
- Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
- Strong attention to detail and ability to work independently with minimal supervision.
Attributes:
- Proactive with a problem-solving mindset.
- Capable of working effectively in a dynamic and fast-paced environment.
- Strong communication skills and ability to work collaboratively with a team
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