Project Coordinator / Heavy Civil Construction

Gradex, Inc., a heavy civil construction company, is hiring a Project Coordinator in Indianapolis, Indiana.

OPPORTUNITY:

Gradex is on an exciting growth plan with dynamic employment opportunities. As our detail-oriented Project Coordinator, you will ensure smooth and efficient project execution. Manage budgets, schedules, and details while maintaining communication across departments to keep everyone aligned. In this role, you'll handle administrative tasks that support fieldwork productivity, organize reports, and provide key updates to Project Managers for informed decision-making. Reporting to the Controller you will play a vital role in driving project success!

KEY ACCOUNTABILITIES:

• Set up projects within our ERP system, ensuring a smooth handoff from estimating to project management.
• Manage subcontractor master agreements, work orders, and procurement of bonds, coordinating approvals with project owners.
• Procure and review Certificates of Insurance (COIs) while verifying material, trucking, and other costs.
• Review submitted labor and equipment reports for accuracy and assist in cost coding tickets and project invoices.
• Schedule, prepare, and process owner billings while supporting Project Managers in tracking quantities for unit price contracts.
• Handle Accounts Payable processing, subcontractor payment applications, and change orders.
• Perform additional duties as necessary or assigned.

SUCCESS FACTORS:

• Minimum of 2+ years of previous experience as a Project Coordinator or in a similar role within the heavy civil construction industry.
• Construction and/or Service industry experience preferred.
• Proficiency in project management software, accounting ERP, and Microsoft Office Suite.
• Understands job costing and project-based accounting.
• Strong organizational skills with the ability to prepare and coordinate schedules, detailed action plans, and prioritize tasks effectively.
• Self-starter with the ability to follow processes & procedures.
• Excellent communication, interpersonal skills, and adaptability to changing project requirements and deadlines.
• Exemplifies integrity and confidentiality.
• Desire to be a collaborative and supportive team member on a growing team of professionals.

COMPENSATION & BENEFITS:

Gradex, Inc. will reward your Project Coordinator talents with a base salary of $55K - $70K depending on your experience. You will also receive a generous benefits package that includes medical, dental, 401k, and paid holidays and vacation.

APPLY NOW:

If you are motivated and highly organized to coordinate projects, we encourage you to apply online now.

COMPANY:

Gradex, Inc. is a premier site development contractor in Indiana, with a focus on meeting or exceeding project timelines and budgets. The company, founded in 1973, has a large heavy equipment fleet and experienced staff dedicated to safety and quality work. Gradex's management team is known for its exceptional industry experience, working closely with engineers and owners to provide well executed projects and value engineering solutions.

To learn more about Gradex, Inc., please visit: https://gradexinc.com/

Tammy Prehoda, HR Consultant

Safari Solutions

Search8@safarisolutions.com

commercial construction / industrial construction / wastewater / municipalities / bid coordinator / project manager / estimator / assistant project manager / project assistant / bid coordinator / accounting / account receivable / account payable / bid coordinator / submittals / invoicing / job costing / civil engineering / site work