Project Coordinator

Job Title: Project Coordinator

Skills Needed:

• Proficiency in Microsoft Excel and Word: Strong experience using these tools for document creation, data management, and reporting.
• Analytical Skills: Ability to review, analyze, and organize data efficiently.
• Communication Skills: Excellent verbal and written communication skills, with the ability to communicate across multiple platforms (email, phone, web portals, etc.).
• Organization: Demonstrates strong organizational skills, able to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Team Player: Comfortable working collaboratively within a team and supporting various departments.
• Self-Motivation: Ability to take initiative and work independently with minimal supervision.

Responsibilities:

1. Coordinate the Production of Specifications & Control Documents: Assist in standardizing non-technical content, ensuring all contract administration documents are accurate and meet company standards.
2. Contract Administration & Documentation: Assist in the preparation and administration of UST (Underground Storage Tank) contracts, as well as maintaining correspondence, project reports, and other related documents.
3. Process Management: Compile, review, and submit cost proposals, payment requests, and invoices related to UST trust fund work.
4. Client and State Interaction: Regularly interact with state and client websites or payment portals, ensuring all project-related information is submitted accurately and in a timely manner.
5. Support Project Reporting: Provide administrative support for project reports, correspondence, and contracts as needed, ensuring deadlines are met.
6. Collaborative Work Environment: Operate in a fast-paced environment while contributing positively to team efforts and project outcomes.

Requirements:

• Experience with Microsoft Excel and Word.
• Strong analytical and organizational skills with attention to detail.
• Ability to manage tasks independently and work well under pressure.
• Effective communication skills, both verbal and written.
• Team player who is adaptable to working in a fast-paced, deadline-driven environment.
• Comfortable navigating state and client payment portals.
• No formal degree required, but relevant experience in project coordination or administration is preferred.