Bilingual Human Resources Administrator

Job Description

The HR Admin will be responsible for providing administrative support by handling clerical duties, information tracking, personnel management, and third party vendor relationships. They will work closely with Management and HR. In order to be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills.

Responsibilities:

Office Management

 Manage incoming and outgoing correspondence, including emails, packages, and phone calls

 Greet and direct visitors, ensuring a professional and welcoming environment

 Maintain a clean and organized office space

 Order and manage office supplies, tracking inventory and budget

Human Resources Support

 Assist with employee onboarding, including paperwork, benefit enrollment, and orientation scheduling

 Coordinate training sessions and maintain training records

 Support recruitment efforts by scheduling interviews

 Maintain accurate and up-to-date personnel files

Vendor Management

 Manage relationships with third-party vendors for building maintenance and personnel-related services

 Negotiate contracts and ensure timely payment of invoices

 Conduct regular performance reviews of vendors

Event Planning

 Organize company events, team-building activities, and staff lunches

 Coordinate logistics, including venue selection, catering, and equipment rentals

 Manage event budgets and post-event evaluations

Reporting and Documentation

 Prepare and submit reports, presentations, and other documents as required by management

 Maintain accurate records of all administrative activities

 Create and update standard operating procedures for administrative tasks

Project Support

 Conduct research for various projects as assigned by leadership

 Assist in the implementation of new administrative systems and processes

 Provide administrative support for special projects and initiatives

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com .

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Skills and Requirements

2+ years of experience in an administrative or office manager role, dealing with people directly

 Bilingual in Spanish and English

 Proficiency in Microsoft Office Suite and other relevant software

 Ability to handle confidential information with discretion

 Proven track record of meeting and exceeding performance goals null

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.