Advancement Data Specialist

Posting Detail Information

Working TitleAdvancement Data Specialist

Position LocationFort Collins, CO

Work LocationPosition is fully remote

Research Professional PositionNo

Posting Number202401610AP

Position TypeAdmin Professional/ Research Professional

Classification TitleProf/Indiv Contrib II

Number of Vacancies

Work Hours/Week40

Proposed Annual Salary Range$50,000 - $55,000

Employee Benefits

Colorado State University is not just a workplace; it's a thriving community that's transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

+ Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)

+ Explore the additional perks of working at CSU here.

+ For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

+ Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

Desired Start Date

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on09/29/2024

Description of Work Unit

Who We Are

Located in the beautiful town of Fort Collins, Colorado, CSU is a premier land-grant university with world-class programs in education, outreach, and research. CSU has a student body of over 34,000 students, 7,400 employees, 258,000 living alumni, and annual research expenditures exceeding $498 million. Guided by the five supporting Principles of Community: Inclusion, Integrity, Respect, Service, and Social Justice, the University constantly pursues its mission and vision of access, research, teaching, service, and engagement.

Within CSU , the Division of University Advancement is integral to achieving and sustaining the University's institutional excellence through fundraising and engagement efforts. Our purpose is to connect our alumni, friends, corporations, and foundations to raise the financial support necessary to advance the University's mission and vision. With one of the leading development teams in the country, the Division most recently reached its $1 billion fundraising campaign goal 19 months ahead of schedule.

The Office of Constituent & Gift Information's mission is to advance Colorado State University as a top-tier public research university by providing outstanding data management services to our colleagues and partners across the university. CGI is responsible for the acquisition and management of all demographic and gift information pertinent to University constituents (including alumni, donors, parents, faculty/staff, trustees and prospects) using a large and complex relational database with data interfaces to a wide variety of university and external applications.

Position Summary

We are seeking a successful individual who has a proven track record of managing data in a highly automated and quality-driven environment. The ideal candidate will be a detail fanatic and thrive in a fast-paced and metrics/results-driven team. This person will have a strong work ethic and a passion to continue our division's success as a premier fundraising team.

The Advancement Data Specialist manages data to support the fundraising and relationship- building mission of the University Advancement division. This position primarily utilizes ascend, a complex relational database with over 660,000 constituent records, over 1,000,000 financial records, with each record containing over 1,000 potential data elements tracked in over 350 tables.

This position utilizes other systems/applications at their discretion to ensure the ongoing completeness, quality and relevance of the ascend system, with a focus on integration of constituent data to support the needs of fundraising/advancement staff.

This position requires thorough understanding of division priorities & goals, university policies, industry standards, and software requirements - with ability to apply same to new and unique requests from customers. Work product impacts colleges and divisions across the university; work product also impacts constituents of the university including donors, major gift prospects, parents, alumni, board members, etc.

This individual will help support University Advancement's commitment to excellence in diversity, equity, and inclusion by helping ensure that services and processes are inclusive.

This position is a 12-month full-time appointment, based in Fort Collins and reporting to the Director of Constituent & Gift Information, with the potential for flexible work arrangements, including remote work.

Required Job Qualifications

+ Bachelor's degree from an accredited institution by employment start date.

+ One year of experience managing data utilizing a complex relational database system, such as Elluician Advance, Blackbaud, or ascend Salesforce systems.

+ Demonstrated ability to manage multiple projects and priorities, to respond effectively to change, and to manage demanding work situations and deadlines.

+ A demonstrated ability to engage and effectively communicate with diverse audiences and alumni.

+ Demonstrates active engagement and support of diverse individuals, opinions and perspectives, and actively engages with and supports the universities' mission, vision and values.

Preferred Job Qualifications

+ One or more years working in a higher education fundraising environment.

+ Impeccable attention to detail, accuracy and quality of work product.

+ Excellent information technology skills with aptitude to learn and effectively utilize a variety of software tools at a 'power user' level.

+ Demonstrated ability to work independently as a member of a team and to thrive in a creative, fast- paced environment.

+ Excellent verbal and written communication skills with emphasis on clear and effective customer interactions.

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department's commitment to diversity and inclusion.

Essential Duties

Job Duty CategoryMaintaining Complex Data

Duty/Responsibility

+ Evaluate, verify and process incoming constituent demographic/biographic information to support fundraising projects and needs. This includes information for major gift prospects, significant donors and community leaders.

+ Analyze a wide variety of unpredictable and conflicting data sources, including:

+ Complex electronic data files received from a variety of external sources such as Aries student system (ex. new grads, students with intent to graduate, scholarship recipients, etc.), human resources system (ex. new employees, retirements, etc.), CVMBS (ex. new patients), UCA (new museum patrons), ascend case management (ex. self-reported updates), telemarketing systems, and vendors (ex. AccuData, NCOA , etc.)

+ Specific personal information received by mail, phone and email such as updates directly from constituents, faculty and staff sharing information (esp. development staff), returned mail, survey responses, documentation accompanying gifts, etc.

+ Assess the incoming data for quality, consistency and potential issues.

+ Utilize import programs to process data; or perform manual keying; or prepare for student assistant manual keying as needed and appropriate.

+ Utilize a wide variety of resources and references to ensure quality results, including online proprietary data services (ex. AlumniFinder, ObitRegistry, etc.), free online resources (ex. social security death index), and online vendor documentation.

+ Demonstrate commitment to cultural competency and inclusive excellence by developing successful relationships of partners and co-workers with various identities and backgrounds.

Percentage Of Time50

Job Duty CategoryDonor Identification, Research, Collaboration

Duty/Responsibility

+ Evaluate, verify and process constituent activity related to the private support of CSU , including:

+ Event registrations, committee participation, affiliations, etc.

+ Basic gift activity, such as payments on pledges

+ Special projects to import new constituents/new constituent activity to support new fundraising programs and initiatives.

+ Provide expedient quality results to ensure accuracy and completeness of ascend fundraising system.

+ Exercise sound judgment and problem-solving skills to develop solutions for unanticipated and unique requests.

Percentage Of Time15

Job Duty CategoryQuality Assurance

Duty/Responsibility

+ Proactively identify and evaluate inaccuracies, inconsistencies, omissions and redundancies in system.

+ Ensure data is consistent, complete and able to support current and future needs of the University, esp. data related to private support of the University.

+ Analyze issues, research implications, test alternative approaches for resolution, and perform corrections; or make recommendations for change in procedures to appropriate senior staff.

+ Evaluates all data residing in ascend system, not limited to the data recorded by the CGI team itself.

+ Proactively identifying issues which may impact integral financial requirements of system such as gift receipts, gift club calculations and fundraising results reports.

+ Research and resolve duplicate constituent records, including resolution of associated financial activity.

+ Investigate and resolve (perceived or real) data issues identified by other university faculty/staff; performing corrections as needed and communicating to involved parties to support common understanding and collaboration; explain complex data requirements to a general audience in an approachable and helpful manner.

+ Recommend improvements and efficiencies in data maintenance and gift recording procedures to ensure the accuracy and integrity of the data.

Percentage Of Time25

Job Duty CategoryAnalyze System Updates, Enhancements and Installations

Duty/Responsibility

Within the framework of existing UA priorities & requirements, University policies & procedures, federal & state regulations, system requirements and advancement industry standards:

+ Perform methodical and thorough testing of updates/enhancements/installations of production systems. These updates/enhancements/installations may be initiated by vendors, IT or internally within CGI itself, but all must be evaluated prior to putting into production environment.

+ Stay current on policies, procedures and operations relevant to advancement data, including application software (ascend, OnBase, GiveCampus etc.), Loader program application procedures, advancement program requirements, CSU policies, procedures, receiving agency standards (e.g. CSUF , CSURF , etc.), industry standards (e.g. CASE , NACUBO ), and federal & state regulations (e.g. IRS , FERPA .)

Percentage Of Time10

Application Details

Special Instructions to Applicants

Interested applicants must submit a cover letter which addresses how professional experiences align with identified required and preferred qualifications of the position, a current resume, and the names, e-mail addresses, and telephone numbers of three (3) professional references. References will not be contacted without prior notification of candidates.

Excited about this role even if you don't meet every preferred qualification? We are most interested in finding exceptional candidates and seek to make space for unique and relevant skills and attributes, including those coming from less traditional backgrounds. CSU is committed to building a diverse and inclusive community where unique experiences are valued and everyone has the opportunity to contribute. When you apply, rest assured that your application will be reviewed by a person and will be considered based on competencies needed for success in the position.

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

If you are needing assistance or accommodations with the search process, feel free to contact Kaitlyn Howell, Kaitlyn.Howell@colostate.edu, with any questions.

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires), Valid Driver's License

Search ContactKaitlyn Howell; kaitlyn.howell@colostate.edu

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu.

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu.

The Coordinator for any other forms of misconduct prohibited by the University's Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu.

Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested3

Maximum Requested3

Supplemental Questions

Required fields are indicated with an asterisk (*).

+ * Do you have a bachelor's degree from an accredited institution?

+ Yes

+ No

+ * Do you have one year of experience managing data utilizing a complex relational database system, such as Elluician Advance, Blackbaud, or ascend Salesforce systems?

+ Yes

+ No

+ * Are you able to demonstrate the ability to manage multiple projects and priorities, to respond effectively to change, and to manage demanding work situations and deadlines?

+ Yes

+ No

+ * Do you have demonstrated ability to engage and effectively communicate with diverse audiences?

+ Yes

+ No

Applicant Documents

Required Documents

+ Cover Letter

+ Resume

Optional Documents