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Unit Supervisor
State of Connecticut, Department of Administrative Services • Milford, CT 06460 • Posted 8 days ago
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Hybrid • Full-time • $60,829-$78,946/yr • Junior Manager
Job Highlights
Using AI ⚡ to summarize the original job post
The Unit Supervisor at the State of Connecticut, Department of Children and Families, plays a crucial role in leading the Milford Area Office team. This position involves coordinating property management, supervising clerical staff, and ensuring the smooth operation of the office. It offers a path for professional growth and development, making it an ideal opportunity for motivated individuals looking to make a tangible difference in the community.
Responsibilities
- Preparing weekly and monthly reports, assisting in creating and maintaining tracking systems, and creating PowerPoint slides for presentations.
- Taking inventory of supplies, debit cards, records, vehicle maintenance, and mileage sheets, and triaging all building issues or concerns.
- Coordinating meetings, creating agendas, and training for Director and Program Supervisors.
- Handling all correspondence, email, directing phone calls, maintaining multiple Microsoft Outlook calendars and officewide emails.
- Scheduling and participating in management/leadership/all staff meetings, conference/teams calls, taking minutes for the Office Director and Program Supervisors.
- Supporting the duties of the Clerical staff when absent, including scan, fax, copy, E-filing, mail, and 004's documents.
- Processing confidential and time-sensitive records and/or information such as background checks and becoming a Notary and Collect certified.
- Assisting in the interview process including scheduling and prepping paperwork for panel members.
- Serving as Everbridge Liaison.
- Participating in Threat Assessment Team Meeting (TAT) including scheduling, taking minutes, and completing necessary forms.
- Performing as Kronos timekeeper.
- Performing related duties as required.
Qualifications
Required
- Four years of general clerical experience.
- Two years of experience in a full range of general clerical duties as an Office Assistant, Interpreter Clerk or its equivalent.
Preferred
- Experience with Microsoft Office Suite including managing data, composing correspondences, and scheduling meetings/Microsoft Team.
- Experience with CORE-CT and Kronos for time reporting/attendance and approvals.
- Experience prioritizing workflow and meeting time-sensitive deadlines.
- Experience communicating with internal and external stakeholders and working collaboratively with reporting partners and the public using verbal and written communications.
- Experience supervising, leading, training, and delegating assignments to staff including conducting performance evaluations and addressing disciplinary matters with staff.
- Experience working with electronic data and electronic record management systems.
Full Job Description
Unit Supervisor
Hybrid
Recruitment # 240910-8952CL-001
Location Milford, CT
Date Opened 9/12/2024 12:00:00 AM
Salary $60,829 - $78,946/year
Job Type Open to Agency Employees
Close Date 9/19/2024 11:59:00 PM
Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits)
+
+
+
+ Introduction
Unique Opportunity Join the State of Connecticut (https://portal.ct.gov/) , Department of Children and Families (DCF (https://portal.ct.gov/search-results/?q=dcf#gsc.tab=0&gsc.q=dcf&gsc.page=1) ) as a Unit Supervisor (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=8952CL&R1=&R3=) and become an integral part of our Milford Area Office team. This role offers the chance to work closely with the Office Director, coordinate property management, and lead all aspects of clerical staff supervision. You will play a pivotal role in ensuring the smooth operation of our office, making a tangible difference in our community. This ambitious position offers a proven path for professional growth and development, allowing you to compete and succeed at a high level!
Benefits (https://youtu.be/y6n9M1Qd5fo?si=sdrJ9dztavd9GZIJ)
We prioritize the well-being of our employees and recognize the importance of maintaining a harmonious work-life balance. Alongside competitive compensation, we provide a range of benefits, including medical, dental, and vision insurance, retirement plans, paid time off, and professional development opportunities.
+ Visit our new State Employee Benefits Overview (https://www.jobapscloud.com/CT/jobs/?b=Benefits) page!
+ Work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 (https://portal.ct.gov/das/press-room/press-releases/2023/forbes-state-of-ct-ranked?language=en\_US) - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.
Position Details Location: Milford Area Office Hours: 40 hours per week Work schedule: Monday - Friday, 8:00am to 5:00pm with a 1-hour lunch Telework: Available with approval from the Office Director Are you ready to take the next step in your career and make a significant impact in the Milford community? This is your chance to lead, innovate, and grow as a Unit Supervisor with the State of Connecticut. If you're a motivated professional with a passion for managing operations and leading teams, we want to hear from you! How will you leverage your skills in this dynamic role to drive success and contribute to our mission?
Selection Plan
+ In order to be considered for this job opening you must be a current State of CT employee of the agency listed above for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.
+ Please visit our ' Applicant Tips on How to Apply (https://www.jobapscloud.com/ct/sup/applicanttips2023november.pdf) ' page or view our tutorial (https://youtu.be/Y8sOb10qYXQ?si=w4GRBV2u8wvhTKLL) .
+ The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
+ Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
+ In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.
+ This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
+ Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position.
+ Should you have questions pertaining to this recruitment, please contact Liz Pinette at elizabeth.pinette@ct.gov.
+ This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.
+ The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
+ All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate's obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov .
+ For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
+ Read through this helpful link to prepare for your interview (https://jobapscloud.com/CT/jobs/?b=IT&preview=1) .
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency this class is accountable for supervising clerical employees involved in general clerical activities.
EXAMPLES OF DUTIES
+ Preparing weekly & monthly reports, assisting, creating, and maintaining tracking system, assisting in presentation preparation by creating PowerPoint slides
+ Taking inventory of supplies, debit cards, records vehicle maintenance and mileage sheets, triages all building issues or concerns
+ Coordinating meetings, create agendas, and training for Director and Program Supervisors.
+ Handling all correspondence, email, directing phone calls, maintaining multiple Microsoft Outlook calendars and officewide emails.
+ Scheduling and participate in management/leadership/all staff meetings, conference/teams calls, taking minutes for the Office Director and Program Supervisors including using Microsoft Team for invitations.
+ Supporting the duties of the Clerical staff when absent including scan, fax, copy, E-filing, mail, and 004's documents.
+ Processing confidential and time sensitive records and/or information such as background checks and be willing to become a Notary and Collect certified.
+ Assisting the interview process including scheduling and prepping paperwork for panel members.
+ Everbridge Liaison.
+ Participate in Threat Assessment Team Meeting (TAT) including scheduling, taking minutes, completing necessary forms and sending them to Human Resources and Engineering Services Division
+ Kronos timekeeper.
+ Performs related duties as required.
+ More information can be found here (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=8952CL&R1=&R3=) .
KNOWLEDGE, SKILL AND ABILITY
+ Considerable knowledge of office systems and procedures;
+ Skills
+ interpersonal skills;
+ oral and written communication skills;
+ Considerable supervisory ability;
+ Ability to
+ schedule and prioritize workflow;
+ read, understand and apply a variety of materials;
+ perform arithmetic computations;
+ operate office equipment which includes computers or other electronic equipment;
+ operate office suite software.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Four (4) years of general clerical experience.
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
Two (2) years of the General Experience must have involved a full range of general clerical duties as an Office Assistant, Interpreter Clerk or its equivalent.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
PREFERRED QUALIFICATIONS
+ Experience with Microsoft Office Suite to include managing data, composing correspondences, and scheduling meetings/Microsoft Team
+ Experience with CORE-CT and Kronos for time reporting/attendance and approvals.
+ Experience prioritizing workflow and meeting time sensitive deadlines
+ Experience communicating with internal and external stakeholders and working collaboratively with reporting partners and the public using verbal and written communications.
+ Experience supervising, leading, training and delegating assignments to staff including conducting performing evaluations including addressing disciplinary matters with staff.
+ Experience working with electronic data and electronic record management systems.
SPECIAL REQUIREMENTS
Persons having responsibility for supervising or observing the behavior of inmates or custodial clients will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.
Conclusion
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
ACKNOWLEDGEMENT
As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.
Click on a link below to apply for this position:
Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
Hybrid
Recruitment # 240910-8952CL-001
Location Milford, CT
Date Opened 9/12/2024 12:00:00 AM
Salary $60,829 - $78,946/year
Job Type Open to Agency Employees
Close Date 9/19/2024 11:59:00 PM
Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits)
+
+
+
+ Introduction
Unique Opportunity Join the State of Connecticut (https://portal.ct.gov/) , Department of Children and Families (DCF (https://portal.ct.gov/search-results/?q=dcf#gsc.tab=0&gsc.q=dcf&gsc.page=1) ) as a Unit Supervisor (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=8952CL&R1=&R3=) and become an integral part of our Milford Area Office team. This role offers the chance to work closely with the Office Director, coordinate property management, and lead all aspects of clerical staff supervision. You will play a pivotal role in ensuring the smooth operation of our office, making a tangible difference in our community. This ambitious position offers a proven path for professional growth and development, allowing you to compete and succeed at a high level!
Benefits (https://youtu.be/y6n9M1Qd5fo?si=sdrJ9dztavd9GZIJ)
We prioritize the well-being of our employees and recognize the importance of maintaining a harmonious work-life balance. Alongside competitive compensation, we provide a range of benefits, including medical, dental, and vision insurance, retirement plans, paid time off, and professional development opportunities.
+ Visit our new State Employee Benefits Overview (https://www.jobapscloud.com/CT/jobs/?b=Benefits) page!
+ Work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 (https://portal.ct.gov/das/press-room/press-releases/2023/forbes-state-of-ct-ranked?language=en\_US) - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.
Position Details Location: Milford Area Office Hours: 40 hours per week Work schedule: Monday - Friday, 8:00am to 5:00pm with a 1-hour lunch Telework: Available with approval from the Office Director Are you ready to take the next step in your career and make a significant impact in the Milford community? This is your chance to lead, innovate, and grow as a Unit Supervisor with the State of Connecticut. If you're a motivated professional with a passion for managing operations and leading teams, we want to hear from you! How will you leverage your skills in this dynamic role to drive success and contribute to our mission?
Selection Plan
+ In order to be considered for this job opening you must be a current State of CT employee of the agency listed above for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.
+ Please visit our ' Applicant Tips on How to Apply (https://www.jobapscloud.com/ct/sup/applicanttips2023november.pdf) ' page or view our tutorial (https://youtu.be/Y8sOb10qYXQ?si=w4GRBV2u8wvhTKLL) .
+ The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
+ Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
+ In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.
+ This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
+ Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position.
+ Should you have questions pertaining to this recruitment, please contact Liz Pinette at elizabeth.pinette@ct.gov.
+ This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.
+ The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
+ All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate's obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov .
+ For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
+ Read through this helpful link to prepare for your interview (https://jobapscloud.com/CT/jobs/?b=IT&preview=1) .
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency this class is accountable for supervising clerical employees involved in general clerical activities.
EXAMPLES OF DUTIES
+ Preparing weekly & monthly reports, assisting, creating, and maintaining tracking system, assisting in presentation preparation by creating PowerPoint slides
+ Taking inventory of supplies, debit cards, records vehicle maintenance and mileage sheets, triages all building issues or concerns
+ Coordinating meetings, create agendas, and training for Director and Program Supervisors.
+ Handling all correspondence, email, directing phone calls, maintaining multiple Microsoft Outlook calendars and officewide emails.
+ Scheduling and participate in management/leadership/all staff meetings, conference/teams calls, taking minutes for the Office Director and Program Supervisors including using Microsoft Team for invitations.
+ Supporting the duties of the Clerical staff when absent including scan, fax, copy, E-filing, mail, and 004's documents.
+ Processing confidential and time sensitive records and/or information such as background checks and be willing to become a Notary and Collect certified.
+ Assisting the interview process including scheduling and prepping paperwork for panel members.
+ Everbridge Liaison.
+ Participate in Threat Assessment Team Meeting (TAT) including scheduling, taking minutes, completing necessary forms and sending them to Human Resources and Engineering Services Division
+ Kronos timekeeper.
+ Performs related duties as required.
+ More information can be found here (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=8952CL&R1=&R3=) .
KNOWLEDGE, SKILL AND ABILITY
+ Considerable knowledge of office systems and procedures;
+ Skills
+ interpersonal skills;
+ oral and written communication skills;
+ Considerable supervisory ability;
+ Ability to
+ schedule and prioritize workflow;
+ read, understand and apply a variety of materials;
+ perform arithmetic computations;
+ operate office equipment which includes computers or other electronic equipment;
+ operate office suite software.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Four (4) years of general clerical experience.
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
Two (2) years of the General Experience must have involved a full range of general clerical duties as an Office Assistant, Interpreter Clerk or its equivalent.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
PREFERRED QUALIFICATIONS
+ Experience with Microsoft Office Suite to include managing data, composing correspondences, and scheduling meetings/Microsoft Team
+ Experience with CORE-CT and Kronos for time reporting/attendance and approvals.
+ Experience prioritizing workflow and meeting time sensitive deadlines
+ Experience communicating with internal and external stakeholders and working collaboratively with reporting partners and the public using verbal and written communications.
+ Experience supervising, leading, training and delegating assignments to staff including conducting performing evaluations including addressing disciplinary matters with staff.
+ Experience working with electronic data and electronic record management systems.
SPECIAL REQUIREMENTS
Persons having responsibility for supervising or observing the behavior of inmates or custodial clients will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.
Conclusion
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
ACKNOWLEDGEMENT
As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.
Click on a link below to apply for this position:
Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
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