Job Search Assistant
Executive Personal Assistant
Barrett Beverly Hills • Beverly Hills, CA 90211 • Posted 2 days ago via LinkedIn
Boost your interview chances in seconds
Tailored resume, cover letter, and cheat sheet
In-person • Full-time • $30.00/hr • Mid Level
Job Highlights
Using AI ⚡ to summarize the original job post
We are seeking a hardworking and responsible Executive Personal Assistant to provide personalized secretarial and administrative support to a physician/CEO plastic surgeon in Beverly Hills. The role involves a wide range of tasks related to the doctor's professional and personal life, including acting as the point of contact, managing schedules and travel arrangements, handling correspondence, and assisting with property management and event planning.
Responsibilities
- Act as the point of contact between the CEO and internal/external clients
- Screen and direct phone calls and distribute correspondence
- Handle email requests and queries appropriately
- Manage daily schedule, schedule meetings and appointments
- Make travel arrangements and meal arrangements
- Take dictation and minutes
- Source office supplies and other purchases
- Produce reports, presentations and briefs
- Devise and maintain office filing system
- Some bookkeeping work
- Manage daily schedule, schedule meetings and appointments
- Make travel arrangements, meal arrangements, and travel itineraries
- Event planning
- Picking up and delivering business/personal items
- Assemble reports & financial data
- Handle personal paperwork for family doctors, schools, and clubs
- Significant Property management duties (4 rental properties)
- Managing deliveries, maintenance, repairs, and resupply
- Assistance and coordination of construction projects both residential and commercial
- Gift Buying
- Arrange repairs and maintenance for vehicles
- Draft letters
- Some Payroll review
- Arrange bank visits
- Quickbooks Online Invoicing and Categorization
Qualifications
Required
- Proven work experience as a personal assistant
- Knowledge of office management systems and procedures
- MS Office and English proficiency
- Outstanding organizational and time management skills
- Up-to-date with latest office gadgets and applications
- Ability to multitask and prioritize daily workload
- Excellent verbal and written communications skills
- Discretion and confidentiality
- High School degree
Full Job Description
Job description
We are looking for a hardworking and responsible Executive Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner to a physician/CEO plastic surgeon in Beverly Hills. You will work on a one-to-one basis on a variety of tasks related to the doctor's working and personal life..
Responsibilities
- Act as the point of contact between the CEO and internal/external clients
- Screen and direct phone calls and distribute correspondence
- Handle email requests and queries appropriately
- Manage daily schedule, schedule meetings and appointments
- Make travel arrangements and meal arrangements
- Take dictation and minutes
- Source office supplies and other purchases
- Produce reports, presentations and briefs
- Devise and maintain office filing system
- Some bookkeeping work
- Manage daily schedule, schedule meetings and appointments
- Make travel arrangements, meal arrangements, and travel itineraries
- Event planning
- Picking up and delivering business/personal items
- Assemble reports & financial data
- Handle personal paperwork for family doctors, schools, and clubs
- Significant Property management duties (4 rental properties)
- Managing deliveries, maintenance, repairs, and resupply
- Assistance and coordination of construction projects both residential and commercial
- Gift Buying
- Arrange repairs and maintenance for vehicles
- Draft letters
- Some Payroll review
- Other duties as assigned
- Arrange bank visits
- Quickbooks Online Invoicing and Categorization
Skills
- Proven work experience as a personal assistant
- Knowledge of office management systems and procedures
- MS Office and English proficiency
- Outstanding organizational and time management skills
- Up-to-date with latest office gadgets and applications
- Ability to multitask and prioritize daily workload
- Excellent verbal and written communications skills
- Discretion and confidentiality
- High School degree
Schedule
Typical onsite hours would be as follows:
Monday: 8am-6pm
Tuesday: 8:30am-6pm
Wednesday: 6:30am-4:30pm
Thursday: 6:30am-4:30pm
Friday: 6:30am-4:30pm
Occasional Weekend work
Pay $30/hr with overtime
Benefits:
Health, Vision, Dental
Matching 401K
Practice Discounts
Parking
Search for other jobs like this one:
Search for popular related roles:
Search nearby locations hiring for this role: