Purchasing Representative

Job Summary: Oversee the entire purchasing and sourcing cycle, including supplier selection, negotiation, and contract execution, for global operations. Leverage your expertise to enhance all aspects of the purchasing process. Prepare quotations for products, custom items, and services.

Essential Functions:

1. Analyze financial and procurement data to develop negotiation strategies and approve purchasing contracts with favorable terms.
2. Utilize knowledge of sourcing strategies in aerospace, automotive, and manufacturing sectors; international purchasing experience is a plus.
3. Support the Purchasing Manager in creating and implementing policies and procedures to optimize workflow and reduce costs.
4. Manage and update MRP inputs, including supplier information, lead times, and pricing.
5. Draft specifications, prepare bids, manage the bidding process, assess market availability, and recommend awards.
6. Monitor supplier performance, establish key performance metrics, and address significant variations in delivery, quality, pricing, or sales conditions.
7. Purchase supplies and materials at the best possible price and delivery schedule while maintaining minimal inventory levels.
8. Adapt to changing market conditions to ensure the availability and quality conformance of all purchases.
9. Complete tasks efficiently with strong interpersonal and communication skills (both written and verbal).
10. Collaborate cross-functionally with departments like Operations, IT, Finance, R&D, and Marketing to support supply chain activities and product costing.
11. Be a proactive team player with excellent organizational skills.
12. Maintain clear and accurate records of quotations for future reference.
13. Prepare and submit domestic and international quotations using information from customers, distributors, or sales representatives.
14. Communicate with sales representatives, purchasing teams, vendors, distributors, customer service, upper management, and customers to gather necessary information for quotations.
15. Follow up on quotations within a reasonable timeframe if no action is taken.
16. Verify profit margins, validity dates, and other details on specially priced items.
17. Provide accurate and timely information for all quotations.
18. Review and analyze quotations based on previous quotes, current market prices, and customer purchasing history.
19. Review and redline customer contracts, terms and conditions, and non-disclosure agreements.
20. Notify your supervisor or manager of any potential safety hazards.
21. Perform additional tasks and duties as assigned by management.

Qualifications & Requirements:

• 4-5 years of experience in Purchasing and Quoting
• Strong negotiation skills
• Advanced proficiency in Excel and Microsoft Office Suite
• Experience in reviewing and negotiating customer or vendor contracts and terms and conditions

Preferences:

• BS degree in Supply Chain, Logistics, or Business Management; OR more than 5 years of work experience in an aerospace/automotive or similar manufacturing role
• APICS ASCM Certification
• Experience with Microsoft Dynamics or Navision