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Senior Proposal Coordinator
Garver • Austin, TX 73301 • Posted 7 days ago
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In-person • Full-time • Senior Level
Job Highlights
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The Senior Proposal Coordinator at Garver is responsible for managing and preparing proposals, statements of qualifications, interview presentations, resource materials, and reports for transportation project pursuits in Texas. This role involves developing and coordinating proposals, writing/editing technical sections, providing creative layouts, and organizing large amounts of information for the pursuit team. The ideal candidate is detail-oriented, has a background in marketing within the A/E/C industry, and can lead pursuits effectively.
Responsibilities
- Manage the end-to-end pursuit process from initial planning through delivery for all aspects related to the pursuit process, including strategy, proposal storyboarding, outline, schedules, workflow, and graphic resource requirements in the development of the proposal/interview deliverables.
- Develop proposal messaging (written and visual), write original content, collaborate with graphic designers, and other proposal coordinators when necessary.
- Work with technical staff to develop strategic win plans.
- Conduct market research to assist technical staff in identifying and prioritizing clients and key pursuits.
- Work with technical staff to develop content for statement of qualifications, proposals, and interview presentations.
- Coordinate and organize large amounts of technical information, including photography, external subconsultant data, and marketing materials.
- Develop, conceptualize, and collaboratively work with the graphic designers to create visually appealing marketing material.
- Collaborate with technical staff and graphic designers to develop and complete award submissions for technical associations and trade publications.
- Work as a collaborative member of the Transportation Marketing Team to track/maintain the central information databases (Deltek and OpenAsset) for use on future projects.
- Assist the team with interview preparations to develop dynamic client presentations and corresponding materials to win the job!
- Provide quality/compliance peer reviews on proposal materials.
Qualifications
Required
- Demonstrated excellent interpersonal, verbal, and written/editing skills
- Proficient in Adobe Creative Suite (particularly InDesign)
- Proficient user of Microsoft Office, to include Word, Excel, and PowerPoint
- 8+ years of related AEC Industry experience
- Ability to independently define, schedule, and manage the proposal preparation process, including the ability to understand and analyze RFQ/RFP requirements
- Exceptional organizational skills: ability to meet deadlines by prioritizing and managing simultaneous projects with competing demands
- Previous experience in proposal preparation or large-document management
- Previous experience working with Texas municipalities and the Texas Department of Transportation (TxDOT)
Preferred
- Previous experience in management of a customer relationship management (CRM) database, Deltek or sequel
Full Job Description
Garver's Transportation Strategic Growth Team is expanding and looking for a Senior Proposal Coordinator within our Southwest Region with strong written and verbal communication skills to support transportation project pursuits in Texas. The Senior Proposal Coordinator will manage and prepare proposals and statement of qualifications, interview presentations, resource materials, and reports. This position is located in one of our Texas locations: Austin, Dallas, Frisco, Fort Worth, Houston, and San Antonio offices.
The Senior Proposal Coordinator is a team player is responsible for developing and coordinating proposals for transportation opportunities, writing/editing technical sections, providing creative layouts, and organizing large amounts of information for the pursuit team. The ideal candidate is a detail-oriented individual, with a background in marketing, specifically within the A/E/C industry -a team player who can lead pursuits, communicate effectively, manage multiple concurrent initiatives, and thrive in a deadline-driven environment.
Core responsibilities in this role will be to:
What is unique about this position?
Basic Requirements
We request candidates submit a cover letter in addition to resume application responding to the following questions to highlight your interest in applying your writing and design qualifications to this position.
Grow With Us
Garver offers its employees programs such as company-paid professional memberships, company support for industry licenses and continuing education opportunities that foster a progressive atmosphere. Garver provides the tools, resources, and environment to develop leaders, stimulate ideas, and accomplish projects. By offering highly competitive salary packages, attractive benefits, and a comprehensive wellness program; Garver walks the talk when it comes to work-life balance.
Founded in 1919, Garver is an employee-owned multidisciplined engineering, planning, and environmental services firm with more than 1,200 employees across the United States. Offering a wide range of services focused on aviation, buildings, construction, enterprise solutions, federal, survey, transportation, water, and wastewater, Garver sits in the top 100 of the Engineering News-Record's prestigious Top 500 Design Firms list and is consistently recognized as a best firm to work for. Learn more at GarverUSA.com.
Garver is committed to providing equal employment opportunities to all applicants and employees. Our employment practices are based upon an individual's capabilities and qualifications without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category protected by law.
#LI-EV1
The Senior Proposal Coordinator is a team player is responsible for developing and coordinating proposals for transportation opportunities, writing/editing technical sections, providing creative layouts, and organizing large amounts of information for the pursuit team. The ideal candidate is a detail-oriented individual, with a background in marketing, specifically within the A/E/C industry -a team player who can lead pursuits, communicate effectively, manage multiple concurrent initiatives, and thrive in a deadline-driven environment.
Core responsibilities in this role will be to:
- Manage the end-to-end pursuit process from initial planning through delivery for all aspects related to the pursuit process, including strategy, proposal storyboarding, outline, schedules, workflow, and graphic resource requirements in the development of the proposal/interview deliverables.
- Develop proposal messaging (written and visual), write original content, collaborate with graphic designers, and other proposal coordinators when necessary.
- Work with technical staff to develop strategic win plans.
- Conduct market research to assist technical staff in identifying and prioritizing clients and key pursuits.
- Work with technical staff to develop content for statement of qualifications, proposals, and interview presentations.
- Coordinate and organize large amounts of technical information, including photography, external subconsultant data, and marketing materials.
- Develop, conceptualize, and collaboratively work with the graphic designers to create visually appealing marketing material.
- Collaborate with technical staff and graphic designers to develop and complete award submissions for technical associations and trade publications.
- Work as a collaborative member of the Transportation Marketing Team to track/maintain the central information databases (Deltek and OpenAsset) for use on future projects.
- Assist the team with interview preparations to develop dynamic client presentations and corresponding materials to win the job!
- Provide quality/compliance peer reviews on proposal materials.
What is unique about this position?
- Opportunity to operate as an integral member within the Transportation Strategic Growth team, leaning on the strengths of each other to develop strong proposals, presentations, and marketing deliverables that communicate Garver's Core Values, Mission, and Guiding Principles that shape our culture, capabilities, and competitive differences to current and potential clients, to the extended AEC and local communities, and internally to Garver employees.
- Garver's tradition of excellence and stability is illustrated in our over 100 years of accomplishments. We are always looking ahead, not just to the next project, but to the industry. We're also looking at what's next for you and how we can help you build a career. As a teammate that is driven to be a true contributor and mentor, as a professional committed to excellence and growth, and as a person who values integrity, respect, and communication.
Basic Requirements
- Demonstrated excellent interpersonal, verbal, and written/editing skills
- Proficient in Adobe Creative Suite (particularly InDesign)
- Proficient user of Microsoft Office, to include Word, Excel, and PowerPoint
- 8+ years of related AEC Industry experience
- Ability to independently define, schedule, and manage the proposal preparation process, including the ability to understand and analyze RFQ/RFP requirements
- Exceptional organizational skills: ability to meet deadlines by prioritizing and managing simultaneous projects with competing demands
- Previous experience in proposal preparation or large-document management
- Previous experience working with Texas municipalities and the Texas Department of Transportation (TxDOT) ( Required )
- Previous experience in management of a customer relationship management (CRM) database, Deltek or sequel ( Preferred )
We request candidates submit a cover letter in addition to resume application responding to the following questions to highlight your interest in applying your writing and design qualifications to this position.
- Tell us about your previous experience and how it is applicable to this Senior Proposal Coordinator position?
- What is the most unique skill you will be bring to the Senior Proposal Coordinator position?
Grow With Us
Garver offers its employees programs such as company-paid professional memberships, company support for industry licenses and continuing education opportunities that foster a progressive atmosphere. Garver provides the tools, resources, and environment to develop leaders, stimulate ideas, and accomplish projects. By offering highly competitive salary packages, attractive benefits, and a comprehensive wellness program; Garver walks the talk when it comes to work-life balance.
Founded in 1919, Garver is an employee-owned multidisciplined engineering, planning, and environmental services firm with more than 1,200 employees across the United States. Offering a wide range of services focused on aviation, buildings, construction, enterprise solutions, federal, survey, transportation, water, and wastewater, Garver sits in the top 100 of the Engineering News-Record's prestigious Top 500 Design Firms list and is consistently recognized as a best firm to work for. Learn more at GarverUSA.com.
Garver is committed to providing equal employment opportunities to all applicants and employees. Our employment practices are based upon an individual's capabilities and qualifications without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category protected by law.
#LI-EV1
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