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Operations Coordinator
Guidehouse • BETHESDA, MD 20814 • Posted 6 days ago
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In-person • Full-time • Mid Level
Job Highlights
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The Operations Coordinator at Guidehouse will provide support services to meet the operational objectives of the National Center for Complementary and Integrative Health. This role involves a variety of tasks including SharePoint site maintenance, administrative support, meeting coordination, and budget management. This is a full-time position located in Bethesda, MD, requiring a Bachelor's degree and a minimum of five years of experience in business management, administration, or a similar setting.
Responsibilities
- Assist with maintenance of SharePoint sites and shared electronic document/data libraries.
- Provide direct administrative, procedural, and informational resource support.
- Coordinate staff responses to data calls from the Office of the Director.
- Enter requests for office supplies using POTS.
- Inventory office supplies and equipment; prepare and process purchase requests and maintenance agreements.
- Provide administrative, procedural, and informational resource support.
- Coordinate meeting planning and logistical arrangements.
- Act as point of contact with management and administrative, budget and property management staff.
- Serve as a resource for staff regarding established policy.
- Develop, update, and maintain spreadsheets to analyze information.
- Develop budget proposals; monitor expenditures; create summaries and report based on information.
- Oversee administrative reference documents such as staff schedules, tours of duty, contact information, budget tracking, etc.
- Upload, organize, and maintain information on SharePoint.
Qualifications
Required
- Bachelor's degree
- A minimum of FIVE (5) years of experience in Business Management, Administration, General Business, and/or similar setting.
- Knowledge of Travel Systems and/or procurement systems.
- Proficient in taking meeting minutes/summary reports.
- Executive level support experience
- Meeting coordination experience
- Experience with travel planning.
- Proficient in Microsoft Office
Preferred
- Knowledge of NIH systems, including NIH Business System and GELCO Travel System
- Previous experience with NIH
About Guidehouse
Guidehouse is a leading global provider of consulting services with headquarters in McLean, Virginia. They offer advisory services across industries like healthcare, energy, financial services, defense, and government, specializing in management consulting, strategy development, technology transformation, and regulatory compliance support. Guidehouse helps organizations address complex challenges, improve performance, and achieve sustainable outcomes through their diverse range of services.
Full Job Description
**Job Family** **:**
Administrative Services (Digital)
**Travel Required** **:**
None
**Clearance Required** **:**
Ability to Obtain Public Trust
**What You Will Do** **:**
We are currently searching for an Operations Coordinator. This role will provide support services to satisfy the overall operational objectives of the National Center for Complementary and Integrative Health. The primary objective is to provide services and deliverables through performance of support services. This is a full-time opportunity located in Bethesda, MD.
+ Assist with maintenance of SharePoint sites and shared electronic document/data libraries, including development and monitoring of content and ensuring that documents and/or data posted to the sites are accurate and filed appropriately.
+ Provide direct administrative, procedural, and informational resource support; work with staff to coordinate program workflow.
+ Coordinate staff responses to data calls from the Office of the Director.
+ Enter requests for office supplies using POTS.
+ Inventory office supplies and equipment; prepare and process purchase requests and maintenance agreements.
+ Provide administrative, procedural, and informational resource support; work with staff to coordinate program workflow.
+ Coordinate meeting planning and logistical arrangements, including room and audiovisual reservations, WebEx, and other remote connection arrangements; prepare and transmit agendas and relevant materials; contact and communicate with participants; prepare and distribute meeting minutes.
+ Acts as point of contact with management and administrative, budget and property management staff.
+ Serve as a resource for staff regarding established policy; keep abreast of new guidance and policies; disseminate information to staff and respond to requests for information regarding status of projects or actions.
+ Develop, update, and maintain spreadsheets to analyze information, including personnel, budget, travel, and training; develop budget proposals; monitor expenditures; create summaries and report based on information; oversee administrative reference documents such as staff schedules, tours of duty, contact information, budget tracking, etc.; upload, organize, and maintain information on SharePoint.
\#SOAR
**What You Will Need** **:**
+ Bachelor's degree
+ A minimum of FIVE (5) years of experience in Business Management, Administration, General Business, and/or similar setting.
+ Knowledge Travel Systems and/or procurement systems.
+ Proficient in taking meeting minutes/summary reports.
+ Executive level support experience
+ Meeting coordination experience
+ Experience with travel planning.
+ Proficient in Microsoft Office
**What Would Be Nice To Have** **:**
+ Knowledge of NIH systems, including NIH Business System and GELCO Travel System preferred.
+ Previous experience with NIH preferred.
**What We Offer:**
Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.
Benefits include:
+ Medical, Rx, Dental & Vision Insurance
+ Personal and Family Sick Time & Company Paid Holidays
+ Parental Leave
+ 401(k) Retirement Plan
+ Group Term Life and Travel Assistance
+ Voluntary Life and AD&D Insurance
+ Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
+ Transit and Parking Commuter Benefits
+ Short-Term & Long-Term Disability
+ Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
+ Employee Referral Program
+ Corporate Sponsored Events & Community Outreach
+ Care.com annual membership
+ Employee Assistance Program
+ Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)
+ Position may be eligible for a discretionary variable incentive bonus
**About Guidehouse**
Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.
Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.
If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.
_Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee._
Administrative Services (Digital)
**Travel Required** **:**
None
**Clearance Required** **:**
Ability to Obtain Public Trust
**What You Will Do** **:**
We are currently searching for an Operations Coordinator. This role will provide support services to satisfy the overall operational objectives of the National Center for Complementary and Integrative Health. The primary objective is to provide services and deliverables through performance of support services. This is a full-time opportunity located in Bethesda, MD.
+ Assist with maintenance of SharePoint sites and shared electronic document/data libraries, including development and monitoring of content and ensuring that documents and/or data posted to the sites are accurate and filed appropriately.
+ Provide direct administrative, procedural, and informational resource support; work with staff to coordinate program workflow.
+ Coordinate staff responses to data calls from the Office of the Director.
+ Enter requests for office supplies using POTS.
+ Inventory office supplies and equipment; prepare and process purchase requests and maintenance agreements.
+ Provide administrative, procedural, and informational resource support; work with staff to coordinate program workflow.
+ Coordinate meeting planning and logistical arrangements, including room and audiovisual reservations, WebEx, and other remote connection arrangements; prepare and transmit agendas and relevant materials; contact and communicate with participants; prepare and distribute meeting minutes.
+ Acts as point of contact with management and administrative, budget and property management staff.
+ Serve as a resource for staff regarding established policy; keep abreast of new guidance and policies; disseminate information to staff and respond to requests for information regarding status of projects or actions.
+ Develop, update, and maintain spreadsheets to analyze information, including personnel, budget, travel, and training; develop budget proposals; monitor expenditures; create summaries and report based on information; oversee administrative reference documents such as staff schedules, tours of duty, contact information, budget tracking, etc.; upload, organize, and maintain information on SharePoint.
\#SOAR
**What You Will Need** **:**
+ Bachelor's degree
+ A minimum of FIVE (5) years of experience in Business Management, Administration, General Business, and/or similar setting.
+ Knowledge Travel Systems and/or procurement systems.
+ Proficient in taking meeting minutes/summary reports.
+ Executive level support experience
+ Meeting coordination experience
+ Experience with travel planning.
+ Proficient in Microsoft Office
**What Would Be Nice To Have** **:**
+ Knowledge of NIH systems, including NIH Business System and GELCO Travel System preferred.
+ Previous experience with NIH preferred.
**What We Offer:**
Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.
Benefits include:
+ Medical, Rx, Dental & Vision Insurance
+ Personal and Family Sick Time & Company Paid Holidays
+ Parental Leave
+ 401(k) Retirement Plan
+ Group Term Life and Travel Assistance
+ Voluntary Life and AD&D Insurance
+ Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
+ Transit and Parking Commuter Benefits
+ Short-Term & Long-Term Disability
+ Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
+ Employee Referral Program
+ Corporate Sponsored Events & Community Outreach
+ Care.com annual membership
+ Employee Assistance Program
+ Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)
+ Position may be eligible for a discretionary variable incentive bonus
**About Guidehouse**
Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.
Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.
If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.
_Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee._
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